It was noted that an apology for absence had been received from Councillor M J Holloway. 

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

It was noted that there were no declarations of interest.

The Decisions of the meeting of the Cabinet held on 5 March 2018 numbered CAB 142 to CAB 156 (inclusive) are attached.

It was agreed that the decisions of the meeting of the Cabinet held on 5 March 2018, as detailed in decision numbers CAB 142 to CAB 156, be approved as a correct record and signed by the Chairman.

The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet scrutiny at this stage.

To consider the attached recommendations of the Scrutiny (Policy and Performance) Committee.

It was agreed that the Scrutiny (Policy and Performance) Committee’s recommendation, made at its meeting held on 13 March 2018 (Minute No 149), be acknowledged, noting that the Committee’s recommendation was simply an endorsement of CAB 149 rather than an amendment.

To consider the attached recommendations from the Joint Health, Safety and Welfare Consultative Forum.

It was agreed that the Joint Health, Safety and Welfare Consultative Forum’s recommendation, made at its meeting held on 21 March 2018 (Minute No 23), be accepted, as follows:

      That Deal Pier attendants be issued with body cameras due to the Forum’s   concerns for officer safety whilst working alone on the pier.

To consider the attached report of the Director of Environment and Corporate Assets.

Responsibility: Portfolio Holder for Access and Licensing

It was agreed:

 (a) That the following action with regards to the proposed amendments to the Council’s On-Street and Off-Street Parking Orders be taken:

      (i) To agree that the evidence contained within this report supports the introduction of Sunday charging in selected car parks in Dover and Deal but not in Sandwich.

      (ii) To defer the plans to extend Sunday charging within Dover whilst continuing to monitor usage levels but, in the event that Sunday charging is subsequently introduced within the St. James site, to proceed with the proposals within Dover as advertised.

(iii) To extend the validity of the Business Permit for Dover to include Maison Dieu Car Park.

      (iv) To consult on increasing the permitted length of stay at Stembrook car park to 4 hours on Sunday only.

      (v) To limit the proposal to extend Sunday charging within Deal, to include the off-street car park at Middle Street only at this stage.

      (vi) To not extend Sunday charging in Sandwich at this time in the light of the evidence.

      (vii) To continue with the proposed changes to resident permits, extending the usage to Sundays in certain areas with no increase in fee.

(b)  That Cabinet decision CAB 127 of 15 January 2018 be reaffirmed as follows:

       ‘(a)  That the outcome of the annual review of parking charges be noted.

        (b) That parking charges continue to be frozen at their current levels as set out  at Appendix 1 to the report.

        (d) That the period of operation of resident parking zones be extended to include Sundays in all areas.

        (e) That the introduction of parking charges at car parks within Reach Road, St Margaret’s-at-Cliffe; High Street, Eastry; High Street, Ash and High Street, Wingham be deferred pending further work and consultation with parish councils, etc, and a further report be brought back to Cabinet in due course.

        (f) That the changes proposed to the conditions of issue for resident and business permits, namely removing the option to share permits between two vehicles, allowing up to a maximum of two permits per household and introducing restrictions on the size of vehicle entitled to a resident permit, be approved.’

(c)  That the Director of Environment and Corporate Assets be authorised to make the necessary arrangements to introduce the above charges as soon as is practicable, and to make the necessary changes to the Council’s On-Street and Off-Street Parking Orders.

To consider the attached report of the Director of Governance.

Responsibility: Portfolio Holder for Corporate Resources and Performance

It was agreed that the appointment of the Head of Legal Services as the Deputy Senior Information and Risk Owner (SIRO) for the Council be approved with effect from 1 May 2018, and that she be authorised to discharge the functions and responsibilities of that role.

To consider the attached report of the Director of Governance.

Responsibility: Portfolio Holder for Corporate Resources and Performance

It wasagreed:

(a)  That the key performance targets for 2018/19, as shown at Appendix 1 to the report, be approved, subject to the Director of Governance agreeing any minor changes in consultation with the Portfolio Holder for Corporate Resources and Performance.  In relation to PLA007, it was noted that the outturn to Q3 for the number of new houses completed should be 346.

(b)  That, where some targets are not available, final agreement of these targets be delegated to the Director of Governance, in consultation with the relevant Portfolio Holder and the Portfolio Holder for Corporate Resources and Performance.  The following targets are affected:

?   EKS02d1 (Percentage of ICT incidents resolved within target) – 60% target proposed but more work needed

?   HOU010a (Number of households in temporary accommodation including B&B) – Proposed target subject to Homelessness Project Advisory Group consideration

?   HOU010b (Number of households in B&B accommodation) – As per HOU010a above

?   PLA001 to PLA004 (Planning applications) – These targets will be considered as part of a separate review of the Planning Department.

To consider the attached report of the Director of Finance, Housing and Community.

Responsibility: Portfolio Holder for Corporate Resources and Performance

It was agreed:

(a) That Dover District Council representatives be appointed to the Neighbourhood Forums for 2018/19 as per the proposals set out in Table 1 at paragraph 3.3 of the report. 

(b) That there should be flexibility in 2018/19 to permit the use of underspent grant from one forum area to fund projects in oversubscribed forum areas in the District within the same grant year. 

(c)  That the Head of Community Services be authorised, acting in consultation with the Portfolio Holder for Community Services, to formally approve recommendations made by the community grants appraisal panel in relation to the award of individual grants.  Such authorisation will enable grants to be distributed at the end of June, thus extending the time available to organisations to deliver their projects.