Agenda and minutes

It was noted that there were no apologies for absence.

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

There were no declarations of interest.  

The Decisions of the meeting of the Cabinet held on 4 June 2018 numbered CAB 1 to CAB 10 (inclusive) are attached.

It was agreed that the decisions of the meeting of the Cabinet held on 4 June 2018, as detailed in decision numbers CAB 1 to CAB 10, be approved as a correct record and signed by the Chairman.

The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet Scrutiny at this stage.

To consider the attached report of the Director of Governance.

Responsibility: Portfolio Holder for Environment, Waste and Health

It was agreed:

(a) That the extension of the existing Public Spaces Protection Order (the Order) for a period of 3 years, in accordance with s.60(2) of the Anti-Social Behaviour Crime and Policing Act 2014 (the Act), be approved.

(b) That, having regard to the conditions within s.59 of the Act, the variation of the Order in accordance with s.61(1)(a) of the Act be approved.

(c) That the Head of Regulatory Services be authorised to carry out all necessary publicity required by virtue of the Anti-Social Behaviour, Crime and Policing Act 2014 (Publication of Public Spaces Protection Orders) Regulations.

(d) That the setting of the amount of any fixed penalty notice issued under s.68 of the Act at £75 be approved.

(e) That a further period of statutory and public consultation in relation to the inclusion of areas identified in Appendix 3 of the report be approved.

To consider the attached report of the Director of Governance.

Responsibility: Portfolio Holder for Property Management and Environmental Health

It was agreed that the revised Contaminated Land Inspection Strategy be approved.

To consider the attached report of the Director of Environment and Corporate Assets.

Responsibility: Portfolio Holder for Property Management and Environmental Health

It was agreed:

(a) That investigations into two preferred options for the future provision of wet and dry indoor leisure facilities at Tides Leisure Centre be continued. 

(b) That the use of £710,000 from the Tides Leisure Centre Refurbishment   Project included in the Medium-Term Financial Plan be approved as follows:

§    £600,000 for urgent plant refurbishment works to address essential maintenance issues at Tides;

§    £10,000 to support the next stage of project development through further investigation of preferred options;

§    £100,000 provision to meet the cost of any emergency works that arise while the preferred options are being investigated.

(c) That the Director of Environment and Corporate Assets be authorised, in consultation with the Portfolio Holder for Property Management and Environmental Health, to accept the best value for money tender for urgent plant refurbishment works.

 (d) That the Director of Environment and Corporate Assets be authorised, in consultation with the Portfolio Holder for Property Management and Environmental Health, to engage with prospective partners and funders on the opportunities for financing the preferred options.

To consider the attached report of the Director of Environment and Corporate Assets.

Responsibility: Portfolio Holder for Property Management and Environmental Health

It was agreed:

(a)   That the freehold transfer of the ownership of The Guildhall and Market Square, Sandwich to Sandwich Town Council be approved.

(b)      That the termination of the ‘Sandwich Agreement’ be approved.

(c)      That it be confirmed that the ownership of 2 Market Street rests with Dover District Council.

(d)      That the Director of Environment and Corporate Assets be authorised, in consultation with the Portfolio Holder for Property Management and Environmental Health, to negotiate both the terms and conditions associated with the proposed transfer.

(e)      That the Director of Environment and Corporate Assets be authorised, in consultation with the Head of Museums and Tourism and the Portfolio Holder for Community Services, the agreement of arrangements regarding the future ownership and custody of the contents of The Guildhall.

To consider the attached report of the Director of Finance, Housing and Community.

Responsibility: Portfolio Holder for Corporate Resources and Performance

It was agreed that the report be received and noted.

To consider the attached report of the Directors of Finance, Housing & Community and Environment & Corporate Assets.

Responsibility: Portfolio Holders for Corporate Resources & Performance and Property Management & Environmental Health

It was agreed:

(a) That the short-term use of the former Co-op building, to enable the premises to be used as a Mean-While space for the benefit of the community and business start-ups while options for the long-term future of the site are developed, be approved.

      (b) That the Director of Environment and Corporate Assets be authorised, in consultation with the Leader of the Council, to take all necessary steps to progress and implement the project.

       (c) That the use of the Periodic Operations Reserve to meet Dover District  Council’s costs to support delivery of this project be approved.

To consider the attached report of the Director of Environment and Corporate Assets.

Responsibility: Portfolio Holder for Property Management and Environmental Health

It was agreed that the amendment of the conditions of hire and event guidance for the use of Council land to prohibit the release of helium balloons and sky lanterns from Council-owned land and buildings be approved.

Mr Alan Shirley was appointed by the Council as a trustee of the Municipal Charities of Dover in June 2016.  The Council has been advised that Mr Shirley resigned as a trustee on 7 June 2018. 

Dover District Council nominates five trustees to the charity which is responsible for managing and letting almshouse accommodation.  The existing DDC trustees are Councillors Pauline Beresford (appointment expires May 2019) and John Heron (July 2021), Mrs Sue Nicholas (May 2019) and Mr Roger Walkden (May 2020). 

Cabinet is requested to nominate a replacement trustee for Mr Shirley for a term of 4 years. The nominated trustee does not have to be a Member, but he/she should ideally reside or work in Dover or the parishes of Langdon, Alkham, Hougham Without, Temple Ewell, River, Shepherdswell with Coldred, Capel-le-Ferne or Whitfield.  

It was agreed to defer the matter to the Cabinet meeting to be held on 10 September 2018 to allow the Leader of the Council more time to discuss the matter with potential candidates for the appointment.