Agenda

Council - Wednesday, 6th March, 2024 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies PDF 52 KB To receive any apologies for absence.
2.	Minutes PDF 47 KB To confirm the Minutes of the meeting held on 31 January 2024. Additional documents: Minutes Public Pack, 31/01/2024 Council , item 2. PDF 163 KB
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Announcements PDF 57 KB To receive any announcements from the Chairman of the Council, the Leader of the Council, Members of the Cabinet or the Head of Paid Service.
5.	Leader's Time PDF 89 KB To receive an oral report at the meeting from the Leader (and Cabinet) on the business of the Executive or on any topic or subject that it is felt should be brought to the attention of the Council. In accordance with Council Procedure Rule 10 (Leader’s Time): (a) The Leader (and Cabinet) shall have up to 15 minutes to make within this report any statements that they wish on any topic or subject that they feel should be drawn to the attention of the Council. (b) The Leader of the Main Opposition Group (or their nominee) shall be allowed up to 10 minutes to respond. (c) The Leader of the Council shall be allowed up to 5 minutes to exercise a right of reply (or 25% of the time given to the Opposition Group Leader(s), whichever is the greatest).
6.	Seat Allocation and Group Appointments PDF 37 KB To receive from Group Leaders any changes to seat allocations or appointments. (Note: Any changes must be within the approved allocation of seats to political groups in accordance with the political balance rules (where applicable).)
7.	Questions from Members PDF 63 KB Up to 60 minutes is allowed for this part of the meeting unless extended by the Chairman of the Council or on a motion moved, duly seconded and approved by the Council. Members may ask one supplementary question in addition to their original question. The questions received are set out in the order received in the agenda papers.
8.	Redistribution of Functions Amongst Chief Officers PDF 77 KB View the background to item 8. To consider the attached report of the Head of Paid Service. Additional documents: Appendix 1 Proposed amendments to v25a , item 8. PDF 74 KB
9.	Members' Allowances Scheme 2024-25 PDF 88 KB View the background to item 9. To consider the attached report of the Head of Corporate Services and Democracy. Additional documents: Appendix 1 - Part 6 Members , item 9. PDF 141 KB Appendix 2 - EKJIRP Recommended Levels , item 9. PDF 61 KB Appendix 3 - Kent District Council Comparison , item 9. PDF 63 KB
10.	Pay Policy Statement 2024-25 PDF 120 KB To consider the attached report of the Chief Executive and Head of Paid Service.
11.	Section 25 Report PDF 124 KB View the background to item 11. To consider the attached report of the S151 Officer.
12.	COUNCIL BUDGET 2024/25, MEDIUM-TERM FINANCIAL PLAN 2024/25–2027/28 AND 2024/25 COUNCIL TAX SETTING PDF 125 KB View the background to item 12. To consider the report of the Strategic Director (Finance and Housing). Recorded Vote A recorded vote will be required in accordance with Council Procedure Rule 18.6 (Voting on Budget Decisions). Additional documents: Budget and MTFP - Appendix 1 , item 12. PDF 323 KB Budget and MTFP - Appendix 2 (Combined annexes) , item 12. PDF 1 MB
13.	Urgent Business Time PDF 83 KB To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy