Agenda and minutes

Apologies for absence were received from Councillors M I Cosin and J M Heron.

It was noted that in accordance with Council Procedure Rule 4, Councillors B Gardner and P J Hawkins had been appointed as substitute members for Councillors J M Heron and M I Cosin respectively.

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

There were no declarations of interest made by Members.

To confirm the attached Minutes of the meetings of the Committee held on 16 January 2018, 27 February 2018 and 13 March 2018 (to follow).

The Minutes of the meeting held on 16 January 2018 and 27 February 2018 were approved as a correct record and signed by the Chairman.

Please note that in accordance with the agreed Protocol for Public Speaking at Overview and Scrutiny, the right to speak only applies to agenda items 12 and 13.

The right of the public to speak does not apply to the following agenda items: Apologies, Appointment of Substitute Members, Declarations of Interest, Minutes, the Forward Plan, the Scrutiny Work Programme, any agenda item that is not accompanied by a written report and items that are exempt business.

Members of the public wishing to speak must register to do so by no later than 2.00 pm on the second working day before the meeting.

The Democratic Services Manager advised that no members of the public had registered to speak on items on the agenda to which the public speaking protocol applied.

There were no decisions taken by the Cabinet at its meeting held on      in respect of recommendations from the Scrutiny (Policy and Performance) Committee.

There were no items for consideration.

There were no items for consideration.

(a)    Items placed on the agenda by a Member of the Committee or any individual Non-Executive Member

       Any individual Councillor may request that a matter is placed on the agenda of one of the Council's Overview and Scrutiny Committees by providing Democratic Support with notice of the matter prior to the agenda being published.

       There are no items for consideration.

(b)    Items the subject of Call-In

       Executive Decisions may be called-in by the Chairman or Spokesperson of the Scrutiny (Policy and Performance) Committee or any three non-executive members.

       There are no items for consideration.

(c)    Public Petition

       There are no items for consideration.

There were no items for consideration.

The Democratic Services Manager presented the Notice of Forthcoming Key Decisions to the Committee for its consideration.

RESOLVED:   That the Notice of Forthcoming Key Decisions be noted.

The Democratic Services Manager presented the Scrutiny Work Programme to the Committee for its consideration.

RESOLVED:  That the Work Programme be noted.

The Scrutiny (Policy and Performance) Committee is requested to nominate to Cabinet a member to sit on the following:

These are both annual appointments for the municipal year 2018/19.

For information, the nominee for both these groups in 2017/18 was Councillor K Mills.

The Democratic Services Manager advised that the committee was requested to nominate members for positions on the Policy Advisory Group (Local Plan) and the Investment Advisory Group.

It was moved by Councillor B Gardner, duly seconded and

RESOLVED: That Councillor K Mills be nominated as the representative of the Scrutiny (Policy and Performance) Committee on the Policy Advisory Group (Local Plan) and the Investment Advisory Group.

To consider the attached report of the Director of Environment and Corporate Assets.

The Director of Environment and Corporate Assets provided an update on the Review of On and Off-Street Parking Charges.

The Committee was advised that the proposed amendments to the Dover District Council (Off-Street Parking Places) Order 2017 were advertised on 22 February 2018 and the Council received 150 comments in response. In addition to this the Council undertook usage surveys in respect of Stembrook Car Park, Dover and Middle Deal Car Park, Deal on three successive Sundays.

As a result of the usage surveys, it was identified that:

·         Stembrook Car Park still had some spare capacity on a Sunday despite being well-used; and

·         Middle Deal Car Park was operating at capacity and was in effect full between 11am – 3pm on Sunday

In addition to this, the Council had been advised by Legal and General that would not seek to apply Sunday parking charges for St James.at this time

As a result of the consultation responses, usage surveys and national and local policy context it had been decided to

RESOLVED: That it be recommended to Cabinet that in the event that Sunday charging is subsequently introduced at the St James site a further report be submitted to Cabinet, with pre-decision scrutiny, before any decision is taken to proceed with the proposals within Dover that were advertised.

(Councillor R J Frost requested that his vote against the decision be recorded.)

To consider the attached report of the Director of Governance.

The Director of Governance presented the report on Performance Targets.

Members were advised that the contract with Civica contained a number of performance targets that replaced the previous EKS targets.

Members discussed changes to targets against the previous year, including the changes to the target AC004 due to the implementation of a new system.

RESOLVED: That the Performance Targets be noted.