Agenda and minutes

For those meetings that are being broadcast (as agreed by Council in July 2022) there will be a link to view the live broadcast under the ‘Media’ heading below. Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: HMS Brave Room. View directions

Contact: Rebecca Brough  Democratic Services Manager

Items
No. Item

11.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors T A Bond, R J Frost, J M Heron, M J Ovenden and D A Sargent.

12.

Appointment of Substitute Members

To note appointments of Substitute Members.

Minutes:

It was noted that in accordance with Council Procedure Rule 4, Councillors B Gardner and P J Hawkins had been appointed as substitute members for Councillors D A Sargent and J M Heron respectively.

13.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest made by Members.

14.

Minutes

To confirm the attached Minutes of the meeting of the Committee held on 24 April 2018, 15 May 2018 and 5 June 2018 (to follow).

Minutes:

The consideration of the Minutes was deferred.

15.

Public Speaking

Please note that in accordance with the agreed Protocol for Public Speaking at Overview and Scrutiny, the right to speak only applies to agenda items 11, 12 and 13.

 

The right of the public to speak does not apply to the following agenda items: Apologies, Appointment of Substitute Members, Declarations of Interest, Minutes, the Forward Plan, the Scrutiny Work Programme, any agenda item that is not accompanied by a written report and items that are exempt business.

 

Members of the public wishing to speak must register to do so by no later than 2.00 pm on the second working day before the meeting.

 

Minutes:

The Democratic Services Manager advised that no members of the public had registered to speak on items on the agenda to which the public speaking protocol applied.

16.

Decisions of the Cabinet Relating to Recommendations from the Scrutiny (Policy and Performance) Committee

There were no decisions taken by the Cabinet at its meeting held on 2 July 2018 in respect of recommendations from the Scrutiny (Policy and Performance) Committee.

 

Minutes:

There were no items of business for consideration.

17.

Issues referred to the Committee by Council, Cabinet, Scrutiny (Community and Regeneration) Committee or another Committee

There are no items for consideration.

Minutes:

There were no items of business for consideration.

18.

Items called-in for Scrutiny or placed on the agenda by a Member of the Committee, any individual Non-Executive Members or Public Petition

(a)    Items placed on the agenda by a Member of the Committee or any individual Non-Executive Member

 

       Any individual Councillor may request that a matter is placed on the agenda of one of the Council's Overview and Scrutiny Committees by providing Democratic Support with notice of the matter prior to the agenda being published.

 

       There are no items for consideration.

 

(b)    Items the subject of Call-In

 

       Executive Decisions may be called-in by the Chairman or Spokesperson of the Scrutiny (Policy and Performance) Committee or any three non-executive members.

 

       There are no items for consideration.

 

(c)    Public Petition

 

       There are no items for consideration.

Minutes:

There were no items of business for consideration.

19.

Notice of Forthcoming Key Decisions pdf icon PDF 30 KB

It is intended that Members should use the Notice of Forthcoming Key Decisions to identify topics within the remit of the Committee for future scrutiny.

Minutes:

The Democratic Services Manager presented the Notice of Forthcoming Key Decisions to the Committee for its consideration.

 

Members enquired about when the Planning Enforcement Plan would be coming forward for consideration.

 

RESOLVED:   That the Notice of Forthcoming Key Decisions be noted.

 

20.

Scrutiny Work Programme pdf icon PDF 70 KB

It is intended that the Committee monitor and prioritise its rolling work programme.

Minutes:

The Democratic Services Manager presented the Scrutiny Work Programme to the Committee for its consideration.

 

 

RESOLVED:  That the Work Programme be noted.

21.

PUBLIC SPACES PROTECTION ORDER pdf icon PDF 92 KB

To consider the attached report of the Director of Governance.

Additional documents:

Minutes:

The Head of Regulatory Services presented the report on the Public Spaces Protection Order.

 

Members were advised that following the consultation relating to dog control ordersauthorised by Cabinet in March 2018, the Council had received 179 responses, the majority of which were supportive, especially of the continued exclusion of dogs from children’s play areas.

 

The main area of objection was in respect of the proposal to exclude dogs from the sports pitches behind Tides Leisure Centre in Deal. This area was included because it was believed regular football matches were played there but a number of responses pointed out that the area was rarely used for football and that it provided for a safe enclosed area to walk dogs in middle Deal and was very popular with dog walkers. As a consequence, the proposal to exclude dogs from this area was therefore withdrawn.

 

The consultation had also received a number of responses relating to the times that dogs were permitted on beaches. It was felt that the current times struck a balance between dog walkers and beach users.

 

RESOLVED: That the report be noted.

22.

Tides Leisure Centre pdf icon PDF 105 KB

To consider the attached report of the Director of Environment and Corporate Assets.

Additional documents:

Minutes:

The Director of Environment and Corporate Assets presented the report on Tides Leisure Centre.

 

Members were advised that Tides Leisure Pool was opened in 1987 and due to its age was likely to require significant capital investment over the coming years. If the required investment was not made then there was an increased risk of frequent or permanent pool closure because a number of essential plant items were reaching end of life.

 

The Cabinet had agreed to approve £710,000 from the Tides Leisure Centre Refurbishment Project included in the Medium-Term Financial Plan as followed:

 

·         £600,000 for urgent plant refurbishment works to address essential maintenance issues at Tides;

 

·         £10,000 to support the next stage of project development through further investigation of preferred options for wet and dry leisure facilities; and

 

·         £100,000 provision to meet the cost of any emergency works that arose while the preferred options were being investigated.

·          

In respect of the new Dover District Leisure Centre, it was stated that this would complement the offer at Tides not compete with it.

 

Members discussed the car parking arrangements for Tides, including the need to protect it for users of Tides and avoid people parking there to avoid paying for parking elsewhere. The Director of Environment and Corporate Assets advised Members that this issue was being looked at by officers.

 

RESOLVED: That the report be noted.

23.

SHORT-TERM PROPOSAL FOR THE FORMER CO-OP BUILDING, CASTLE STREET, DOVER pdf icon PDF 96 KB

To consider the attached report of the Director of Environment and Corporate Assets and the Director of Finance, Housing and Community.

Additional documents:

Minutes:

The Director of Finance, Housing and Community presented the report on the Short Term Proposal for the Former Co-Op Building, Castle Street, Dover.

 

Members were advised that it was the intention to use the former Co-Op building as a temporary ‘Mean-While’ space to provide an area to enable entrepreneurs and new businesses to market test their products/services. This would also enhance the Council’s strategic support for the High Street and Regeneration of the area while ensuring that the Council secured the future ownership of a strategic site.

 

Members were advised that Dover Big Local and Red Zebra would be responsible for the project.

 

RESOLVED: That the report be noted.

 

    Broadcast and Recording of Council Meetings

    1. (a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

      (b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

      (c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

      (d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy