Agenda and minutes
Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.
For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.
Guidance on how to watch live broadcasts of meetings.
The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)
PDF 253 KBVenue: Council Chamber. View directions
Contact: Kate Batty-Smith, Democratic Services Officer Email: democraticservices@dover.gov.uk
Media
| No. | Item |
|---|---|
|
Apologies To receive any apologies for absence. Minutes: It was noted that an apology for absence had been received from Councillor N S Kenton. |
|
|
Declarations of Interest To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest. |
|
|
Record of Decisions The decisions of the meeting of the Cabinet held on 6 June 2022 numbered CAB 1 to CAB 14 (inclusive) are attached. Minutes: It was agreed that the decisions of the meeting held on 6 June 2022, as detailed in decision numbers CAB 1 to CAB 14, be approved as a correct record and signed by the Chairman. |
|
|
To consider the attached report of the Head of Governance and HR.
Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change Additional documents: Minutes: (a) It was agreed that the Complaints Policy in respect of Executive functions be adopted.
(b) It was agreed to recommend to Council that the Complaints Policy for Council functions be adopted.
|
|
|
Draft Indoor Sports Facility Strategy To consider the attached report of the Strategic Director (Operations and Commercial).
Responsibility: Portfolio Holder for Community and Corporate Property Additional documents:
Minutes: It was agreed that the draft Indoor Sports Facility Strategy dated July 2022 and attached at Appendix 1 of the report be approved for consultation. |
|
|
Tides Leisure Centre To consider the report of the Strategic Director (Operations and Commercial) (to follow).
Responsibility: Portfolio Holder for Community and Corporate Property Additional documents: Minutes: It was agreed:
(a) That, following consideration of the options set out in the report regarding future provision of indoor leisure facilities in Deal, agreement to further develop a project to construct a new build wetside and health & fitness centre (retaining the sports hall and tennis centre) on the existing site at Tides Leisure Centre, in taking forward the recommended Preferred New Build Option, as detailed in paragraph 3.8, Table 1 of the report, into RIBA Stage 2, be confirmed.
(b) That the proposed Sustainability Strategy and potential options to be developed further in future stages of work which will aim to reduce carbon emissions in the new build as far as pragmatically and financially possible, subject to a business case, be noted, and investigate options for decarbonising the existing indoor tennis centre and sports hall facilities.
(c) That the allocation of £600,000 from the Tides Replacement capital project to support the next stage of the project be approved.
(d) That the appointment of BAM Construction Limited as the main contractor via a direct award through the Procure Partnerships Framework under a two-stage tender process be approved, and the Strategic Director (Operations and Commercial) be authorised to undertake all necessary further procurement activities pursuant to the award.
(e) That the Working Project Budget of £24.88 million, including the estimated project/build cost, risk allocation and internal Dover District Council costs, be noted. |
|
|
Homelessness Project Advisory Group: Revised Terms of Reference To consider the attached report of the Head of Housing.
Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education Additional documents: Minutes: It was agreed:
(a) That the contents of the report be noted.
(b) That the revised Terms of Reference for the Homelessness Project Advisory Group, as set out at Appendix 1 of the report, be approved. |
|
|
Exclusion of the Press and Public The recommendation is attached.
MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972. |
|
|
Award of Four-Year Contract for Provison of Kent Homechoice Housing Options System To consider the attached report of the Strategic Director (Corporate Resources).
Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education Minutes: It was agreed:
(a) That the award of a four-year contract (with provision to extend for a further two years in yearly increments) to Huume Ltd for the provision of the Kent Homechoice Housing Options System be approved.
(b) That the Strategic Director (Operations and Commercial) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to make future minor amendments to the contract as required. |
|
|
Award of Three-Year Contract for MS365 Licences To consider the attached report of the Head of Community and Digital Services.
Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change Minutes: It was agreed that the award of a three-year contract to Boxxe for Microsoft 365 Licences be approved. |
|
|
Development of New Affordable Housing on a Site at Military Road, Dover To consider the report of the Head of Finance and Investment.
Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education Minutes: It was agreed:
(a) That a project to develop eight affordable homes on Council-owned land at Military Road, Dover be approved.
(b) That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to take the necessary decisions and actions to progress the project and construct the properties including (but not limited to) appointing any necessary professional advisers and procuring and letting the construction contract. |
|
|
Purchase of New Affordable Housing at a Site on Mongeham Road, Great Mongeham To consider the attached report of the Head of Finance and Investment.
Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education Minutes: It was agreed:
(a) That a project to acquire the freehold of ten affordable homes, to be developed on land at Mongeham Road, Great Mongeham, and the subsequent sale of shares in three of the properties designated as Shared Ownership homes, be approved.
(b) That the Strategic Director (Corporate Resources) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to take the necessary decisions and actions to progress the project and purchase the properties including (but not limited to) agreeing the purchase price, approving the sale purchase agreements, and appointing any necessary professional advisers. |