Agenda and minutes

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Items
No. Item

113.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that there were no apologies for absence.   

 

114.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

It was noted that there were no declarations of interest.

 

115.

Record of Decisions pdf icon PDF 75 KB

The Decisions of the meetings of the Cabinet held on 5 and 15 December 2016  numbered CAB 94 to CAB 112 (inclusive) are attached.

Additional documents:

Minutes:

It was agreed that the decisions of the meetings of the Cabinet held on 5 and 15 December 2016, as detailed in decision numbers CAB 94 to CAB 112, be approved as correct records and signed by the Chairman.

 

 

116.

Notice of Forthcoming Key Decisions pdf icon PDF 34 KB

The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-scrutiny.

Minutes:

It was agreed that there were no forthcoming Key Decisions identified for pre-Scrutiny at this stage.

 

 

117.

Dover Leisure Centre - Spa Feasibility Study pdf icon PDF 43 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)     That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 111, made at its meeting held on 19 December 2016 (Minute No 124), be acknowledged.

 

(b)   That Cabinet decision CAB 111 be reaffirmed.

 

 

118.

Dover Leisure Centre - Building Contractor Procurement pdf icon PDF 41 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 112, made at its meeting held on 19 December 2016 (Minute No 125), be acknowledged.

 

(b)  That Cabinet decision CAB 112 be reaffirmed.

 

119.

Recycling Reward Scheme pdf icon PDF 45 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 104, made at its meeting held on 13 December 2016 (Minute No 112), be acknowledged.

 

(b)  That, whilst understanding the rationale behind the Scrutiny (Policy and Performance) Committee’s recommendations (b) to (d), these be rejected since the Council has a duty to comply with the criteria under which the funding from the Department for Communities and Local Government was applied for and granted.   However, the Council will continue to seek out opportunities to develop closer partnership working, particularly with the town and parish councils, to encourage any local initiatives which increase participation in the Council’s recycling services. 

 

(c)  That Cabinet decision CAB 104 be reaffirmed. 

 

120.

Draft Waterloo Crescent Conservation Area Character Appraisal pdf icon PDF 42 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 105, made at its meeting held on 13 December 2016 (Minute No 116), be acknowledged.

 

(b)  That Cabinet decision CAB 105 be reaffirmed.

 

 

121.

Provision of Access Equipment and Services for New Windows and External Decoration at Canadian Estate, Dover pdf icon PDF 43 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 107, made at its meeting held on 13 December 2016 (Minute No 114), be acknowledged.

 

(b)  That Cabinet decision CAB 107 be reaffirmed.

 

122.

Enforcement and Monitoring of Planning Conditions pdf icon PDF 44 KB

To consider the recommendations of the Scrutiny (Community and Regeneration) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Community and Regeneration) Committee’s  recommendation (a), made at its meeting held on 14 December 2016 (Minute No 69), be approved since the need to review the Planning Enforcement Plan (including a consideration of the planning conditions being imposed and how these are enforced) is acknowledged.   The Portfolio Holder for Environment, Waste and Planning, the Chairman of the Planning Committee and the Planning Committee Spokesperson should be included in the review process, and be given clear terms of reference for this exercise.     

 

(b)  That the Scrutiny (Community and Regeneration) Committee’s recommendations (a) to (d) and (b), made at its meetings held on 12 October and 14 December 2016 respectively (Minute Nos 46 and 69), be considered as part of the review of the Planning Enforcement Plan where appropriate.  These recommendations are as follows:

 

(a)  That the Head of Regeneration and Development be requested to provide the Committee with the following information:

 

(i)            The percentage of applications dealt with in-house and the percentage using private sector contractors.

 

(ii)           The number of trainees in the Planning Department.

 

(iii)          A copy of the manpower plan for the Planning Department.

 

(b)  That a system be created to ensure that every planning condition is implemented correctly as per the permission granted.

 

(c)  That a system of monitoring, with key indicators, be created in respect of all planning conditions.

 

(d)  That, in the event of a standard planning condition in respect of road surfaces being developed, a copy of the condition be circulated to Members for information (recommendations of 12 October 2016).

 

(b) That an outline of the systems in place for planning enforcement be provided to the Scrutiny (Community and Regeneration) Committee (recommendation of 14 December 2016).

 

(c)  That the Director of Governance be charged with reviewing the remits and areas of activity of both Scrutiny Committees as part of the ongoing review of the Council’s Constitution.

 

(d)  That training for all Members on Planning enforcement matters be expedited.

 

123.

Adoption of Nelson Street, Deal Conservation Area Character Appraisal pdf icon PDF 63 KB

To consider the attached report of the Chief Executive.

 

Responsibility: Portfolio Holder for Environment, Waste and Planning

Additional documents:

Minutes:

It was agreed:

 

(a) That the proposed responses to the representations received and the  resulting modifications to the Nelson Street, Deal Conservation Area Character Appraisal, as set out in Appendix 1 to the report, be approved.

(b) That the Nelson Street, Deal Conservation Area Character Appraisal as a material consideration for planning purposes, as set out in Appendix 2 to the report, be adopted.

(c) That further work be undertaken to extend the Conservation Area boundary and to introduce an Article 4 Direction in response to the recommendations in the Nelson Street, Deal Conservation Area Character Appraisal.

(d) That the Head of Regeneration and Development, in consultation with the Portfolio Holder for Environment, Waste and Planning, be authorised to make any necessary editorial changes to the Nelson Street, Deal Conservation Area Appraisal to assist with clarity, consistency, explanation and presentation.

 

124.

Fees and Charges 2017/18 pdf icon PDF 68 KB

To consider the attached report of the Director of Finance, Housing and Community

 

Responsibility: Portfolio Holder for Corporate Resources and Performance

Additional documents:

Minutes:

It was agreed:

 

(a)  That the Fees and Charges for 2017/18, as set out in Appendices 2 and 5.3 to the report, be approved.

(b)  That any Fees and Charges will be adjusted by the Service Director and Portfolio Holder to comply with any subsequently received government guidelines (when they are received) without being the subject of a further report unless they are materially different from current charges or have a material impact on the level of income.

(c) That the general principle that fees are set at an appropriate inclusive level, irrespective of VAT status, and that the VAT element within the overall fee level is then determined, be approved.

(d) That the fees and charges approved by the Licensing and Regulatory Committees, as set out in Appendices 3, 4, 5.1 and 5.2 to the report, be noted.

(e)  That the Director of Governance be authorised to vary the CON29 Land Charges to take account of the prevailing VAT requirements.

 

125.

Information Security, Risk and Governance Framework and Policies pdf icon PDF 255 KB

To consider the attached report of the Director of Governance.

 

Responsibility: Portfolio Holder for Corporate Resources and Performance

Additional documents:

Minutes:

It was agreed:

 

(a)  That the Information Security and Governance Framework and the associated suite of Information Governance Policies at Appendix 3 to the report be approved for implementation from 9 January 2017.

 

(b)  That the Director of Governance be authorised to make any future minor changes or amendments to the Framework and associated policies, providing that these changes do not change the substance of any of the policies.

 

(c)  That the Director of Governance be appointed as the Senior Information and Risk Officer for the Council, and be authorised to discharge the functions and responsibilities of that role, and the Head of Corporate Services be appointed as his deputy.

 

 

126.

Guidance on Suspect Devices, Packages and Calls pdf icon PDF 167 KB

To consider the attached report of the Director of Governance.

 

Responsibility: Portfolio Holder for Corporate Resources and Performance

Minutes:

It was agreed that the Guidance on Suspect Devices, Packages and Calls be adopted as a Health and Safety Policy of the Council.

 

127.

Exclusion of the Press and Public pdf icon PDF 39 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provision of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

 

128.

Compensation Payment

To consider the attached report of the Director of Environment and Corporate Assets.

 

Responsibility: Portfolio Holder for Property Management and Public Protection

Minutes:

It was agreed:

 

(a)  That the findings set out in the report be noted.

 

(b)  That the payment of compensation, for the consideration set out at paragraph 4.1 of the report, be approved.

 

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