Agenda and minutes

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Items
No. Item

129.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that an apology for absence had been received from Councillor N S Kenton.     

 

130.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

It was noted that there were no declarations of interest.

 

 

131.

Record of Decisions pdf icon PDF 86 KB

The Decisions of the meeting of the Cabinet held on 9 January 2017 numbered CAB 113 to CAB 128 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting of the Cabinet held on 9 January 2017, as detailed in decision numbers CAB 113 to CAB 128, be approved as a correct record and signed by the Chairman.

 

132.

Notice of Forthcoming Key Decisions pdf icon PDF 36 KB

The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-scrutiny.

Minutes:

It was agreed that there were no forthcoming Key Decisions identified for pre-Scrutiny at this stage.

 

 

133.

Youth Services in the Dover District pdf icon PDF 41 KB

To consider the recommendations of the Scrutiny (Community and Regeneration) Committee (to follow).

Minutes:

It was agreed that the Scrutiny (Community and Regeneration) Committee’s recommendation, made at its meeting held on 18 January 2017 (Minute No 79), be approved as follows:

 

That the Portfolio Holder for Skills, Training, Tourism, Voluntary Services and Community Safety engage with the Kent County Council-commissioned provider, Pie Factory, in respect of the delivery of youth services in the Dover District.

 

                                                                                                                                                                

 

 

134.

Dover Soup Kitchen pdf icon PDF 42 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s recommendations (a) to (d), made at its meeting held on 17 January 2017 (Minute No 136), be approved as follows:

 

(i)            That the Scrutiny (Policy and Performance) Committee be provided with the details of the scoring exercise used to determine Adrian Street as the most suitable site for the Dover Soup Kitchen.  It was noted that the Head of Assets and Building Control had already made arrangements to provide this information to Scrutiny members.

 

(ii)           That the Scrutiny (Policy and Performance) Committee be provided with the reasons why Maison Dieu Car Park was not considered a suitable site for the Dover Soup Kitchen.  It was noted that the Head of Assets and Building Control had already made arrangements to provide this information to Scrutiny members.

 

(iii)          That the Portfolio Holder for Property Management and Public Protection, Councillor T J Bartlett, be requested to facilitate dialogue on finding a permanent solution for Dover Soup Kitchen and that Councillor P Walker be involved in any such dialogue.   It was noted that the Portfolio Holder was working with the Head of Assets and Building Control on this matter and that Councillor Walker had been involved in discussions.

 

(iv)         That, in future, District Councillors should be consulted at an early stage on matters such as this involving their wards.   

 

(b)  That it was the view of Cabinet that the best long-term solution was for the Soup Kitchen to be located inside suitable premises.

 

 

135.

Adoption of the Nelson Street, Deal Conservation Area Character Appraisal pdf icon PDF 45 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 123, made at its meeting held on 17 January 2017 (Minute No 139), be acknowledged.

 

(b)  That the Scrutiny (Policy and Performance) Committee’s recommendation (d) be approved as follows:

 

That the Scrutiny (Policy and Performance) Committee be provided at the end of the process with an overall cost for the Nelson Street, Deal Conservation Area Character Appraisal.

 

(c)  That Cabinet decision CAB 123 be reaffirmed. 

 

136.

Information Security, Risk and Governance Framework and Policies pdf icon PDF 43 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 125, made at its meeting held on 17 January 2017 (Minute No 140), be acknowledged.

 

(b)  That Cabinet decision CAB 125 be reaffirmed.

 

137.

Guidance on Suspect Devices, Packages and Calls pdf icon PDF 41 KB

To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 126, made at its meeting held on 17 January 2017 (Minute No 141), be acknowledged.

 

(b)  That Cabinet decision CAB 126 be reaffirmed.

 

 

138.

Council Budget 2017/18 and Medium-Term Financial Plan 2017/18-2020/21 pdf icon PDF 65 KB

To consider the report of the Director of Finance, Housing and Community (to follow).

 

Responsibility: Portfolio Holder for Corporate Resources and Performance

Additional documents:

Minutes:

It was agreed:

 

(a)  That the draft General Fund Revenue Budget, the Capital and Special Projects Programmes, the Housing Revenue Account budget (HRA), and the content of the Medium Term Financial Plan (MTFP), as proposed at Appendix 1 of the report, be forwarded to the Scrutiny (Policy and Performance) Committee for consideration.

 

(b)  That it be noted that the Council Tax Resolution and Treasury Management Strategy will be added to the MTFP and other minor adjustments will be made before it is presented to Council in March.

 

(c)  That the various recommendations at the end of the sections within the Budget and MTFP report, as consolidated at Annex 14 of the report, be forwarded to the Scrutiny (Policy and Performance) Committee for consideration, as follows:

 

(i)            Continue the practice of delegating authority to the Director of Finance, Housing and Community to approve the revenue budget carry forwards within the guidelines set out.

 

(ii)           Approve the grants to organisations detailed at Annex 11 of the report.

 

(iii)          Approve the General Fund Revenue Budget for 2017/18 and the projected outturn for 2016/17.

 

(iv)         Approve the policies and protocols regarding the General Fund balances and earmarked reserves, and transfers between reserves as set out at Annex 6 of the report.

 

(v)          Delegate to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, the setting of the level of the on-going HRA minimum balance, the transfer of balances to the Housing Initiatives Reserve (HIR), the use of prudential borrowing, and adjustment of the resources of the HIR accordingly.

 

(vi)         Delegate to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, the approval of offers, tenders or bids for the purchase of properties on the open market or at auction, in order to respond to market opportunities.

 

(vii)        Approve the 2016/17 Projected Outturn and the 2017/18 HRA budget at Annex 7 of the report.

 

(viii)       Delegate to Cabinet the approval of individual projects to be financed by the HIR.

 

(ix)         Continue the practice of delegating authority to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, to apply capital receipts, revenue resources, grants, Section 106 monies, etc to finance the approved Capital and Special Revenue Projects Programmes.

(x)          Continue the practice of delegating authority to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, to authorise projects up to £50,000 that are included in the Capital and Special Revenue Programmes; authorise the allocation of funds to projects from the Capital and Special Revenue Contingencies; authorise virements between regeneration projects and apply Growth Point reserves to regeneration projects.

 

(xi)         Approve the Capital and Special Revenue Projects Programmes.

 

(xii)        Approve that capital resources required to finance new projects are secured before new projects commence.

 

(xiii)       Delegate to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for  ...  view the full minutes text for item 138.

139.

Order of Business

Minutes:

It was agreed that the order of business be varied in order to consider Agenda Item 12 (Performance Report – Third Quarter 2016/17) as the last item.

 

140.

Your Leisure Funding Arrangements pdf icon PDF 200 KB

To consider the attached report of the Director of Environment and Corporate Assets.

 

Responsibility: Portfolio Holder for Property Management and Public Protection

Additional documents:

Minutes:

It was agreed that the proposed funding agreement for 2017/18 be approved.

 

141.

Exclusion of the Press and Public pdf icon PDF 40 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Schedule 12A of the Local Government Act 1972.

 

142.

Your Leisure Funding Arrangements

Minutes:

It was agreed that consideration of the funding arrangements in respect of Your Leisure beyond 31 March 2018 be deferred in order to allow further consultation to take place. 

 

143.

Award of Contract for Cleaning Public Conveniences and Other Council Properties

To consider the attached report of the Director of Environment and Corporate Assets.

 

Responsibility: Portfolio Holder for Property Management and Public Protection

Minutes:

It was agreed:

 

(a)  That the contract for cleaning public conveniences and other corporate properties be awarded to Monitor Services Ltd.

 

(b)  That the Chairman of the Council be requested to suspend call-in in order to avoid a delay in commencing the contract.

 

 

144.

Award of Contract for Cleaning of Whitfield Offices 2017-2020

To consider the attached report of the Director of Environment and Corporate Assets.

 

Responsibility: Portfolio Holder for Property Management and Public Protection

Minutes:

It was agreed:

 

(a)  That the contract for cleaning Dover District Council’s Whitfield offices be awarded to KGB Cleaning and Support Services Ltd.

 

(b)  That the Chairman of the Council be requested to suspend call-in in order to avoid a delay in commencing the contract.

145.

Readmittance of the Press and Public

Minutes:

It was agreed that the press and public be readmitted.   

 

146.

Performance Report - Third Quarter 2016/17 pdf icon PDF 52 KB

To consider the attached report of the Director of Governance.

 

Responsibility: Portfolio Holder for Corporate Resources and Performance

Additional documents:

Minutes:

It was agreed the Council’s Performance Report and Actions for the Third Quarter 2016/17 be noted.

 

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