Agenda and minutes

Cabinet
Monday, 2nd October, 2017 11.05 am

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    Contact: Kate Batty-Smith  Democratic Support Officer

    Items
    No. Item

    68.

    Apologies

    To receive any apologies for absence.

    Minutes:

    It was noted that an apology for absence had been received from Councillor T J Bartlett.

    69.

    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    Councillor N S Kenton declared a Disclosable Pecuniary Interest in Decision CAB79 (Revised Private Sector Housing Enforcement Policy) by reason of his ownership of privately rented property.

     

    70.

    Record of Decisions pdf icon PDF 97 KB

    The Decisions of the meetings of the Cabinet held on 4 and 11 September 2017 numbered CAB 38 to CAB 63 (inclusive) are attached.

    Additional documents:

    Minutes:

    It was agreed that the decisions of the meetings of the Cabinet held on 4 September 2017 and 11 September 2017 be approved.

    71.

    Notice of Forthcoming Key Decisions pdf icon PDF 89 KB

    The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

    Minutes:

    It was agreed to note the Notice of Forthcoming Key Decisions.

    72.

    Performance Report - First Quarter 2017/18 pdf icon PDF 42 KB

    To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

    Minutes:

    It was agreed that the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB55, made at its meeting held on 12 September 2017 (Minute Number 58) be acknowledged and that Cabinet decision CAB55 be reaffirmed.

    73.

    EK Services' Face-to-Face Service Provision at Deal Area Office pdf icon PDF 42 KB

    To consider the recommendations from the Scrutiny (Policy and Performance) Committee (to follow).

    Minutes:

    It was agreed:

     

    (a)  That the concerns of the Scrutiny (Policy and Performance) Committee made at its meeting held on 12 September 2017 (Minute Number 55) be noted.

     

    (b)  That the Deputy Leader of the Council, Councillor M D Conolly, would attend the meeting of the Scrutiny (Policy and Performance) Committee to be held on 25 October 2017 to address the Committee’s concerns.

    74.

    Car Park Resurfacing Works pdf icon PDF 41 KB

    To consider the recommendations of the Scrutiny (Policy and Performance) Committee (to follow).

    Minutes:

    It was agreed that the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB54, made at its meeting held on 12 September 2017 (Minute Number 60) be acknowledged and that Cabinet decision CAB54 be reaffirmed.

    75.

    Dover Leisure Centre pdf icon PDF 45 KB

    To consider the recommendations from the Scrutiny (Policy and Performance) Committee (to follow).

    Minutes:

    It was agreed that the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB63, made at its meeting held on 12 September 2017 (Minute Number 62) be acknowledged and that Cabinet decision CAB63 be reaffirmed.

     

    76.

    Petition - Future of Dover Town Centre pdf icon PDF 40 KB

    To consider the recommendations from the Scrutiny (Policy and Performance) Committee (to follow).

    Minutes:

    It was agreed:

     

    (a)  That the Scrutiny (Policy and Performance) Committee’s recommendation (Minute No. xx) be amended to read as follows:

     

    “That the Head of Inward Investment, in consultation with partners, be asked to assess the impact of St James’s (DTIZ) and consider what might be done to retain a vibrant high street retail offer in the heart of Dover’s historical town.”

    77.

    Dover District Council Local Development Scheme pdf icon PDF 44 KB

    To consider the recommendations from the Scrutiny (Community and Regeneration) Committee (to follow).

    Minutes:

    It was agreed:

     

    (a)   That the Scrutiny (Community and Regeneration) Committee’s endorsement of Cabinet decision CAB50, made at its meeting held on 13 September 2017 (Minute Number 52(a)) be acknowledged and that Cabinet decision CAB50 be reaffirmed.

     

    (b)   That the Scrutiny (Community and Regeneration) Committee’s recommendation set out in Minute No. 52(b) be agreed as this would be dealt with as part of the work for the Local Plan.

     

    (c)   That the Scrutiny (Community and Regeneration) Committee’s recommendation set out in Minute No. 52(c) be referred to the Head of Paid Service and he be requested to review the available resources.

     

    78.

    Revised Private Sector Housing Enforcement Policy pdf icon PDF 95 KB

    To consider the attached report of the Director of Finance, Housing and Community.

     

    Responsibility: Portfolio Holder for Housing, Health and Wellbeing

    Additional documents:

    Minutes:

    It was agreed that the revisions to the Private Sector Housing Enforcement Policy be approved.

     

     

    79.

    Essential Works to Deal Pier pdf icon PDF 67 KB

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Public Protection

    Minutes:

    It was agreed:

     

    (a)  That the Director of Environment and Corporate Assets, in conjunction with the Director of Finance, Housing and Community and the Portfolio Holder for Property Management and Public Protection, review the capital programme with a view to developing a business case for undertaking all of the required works at Deal Pier and not just the essential works.

     

    (b)  That the revised business case be reported to a future meeting of the Cabinet.

    80.

    EK Services Strategic Service Delivery Options and Potential for Contracting Out of Certain Functions pdf icon PDF 74 KB

    To consider the attached report of the Director of EK Shared Services.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

     

    Appendices B, B1 and D of the report are included in the private part of the agenda as they contain exempt information (under paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part 1 of Schedule 12A of the Local Government Act 1972.

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the business case for entering into a strategic partnership and contract for the delivery of the Revenues, Benefits and Customer Services functions be approved and that the East Kent Services Committee to requested to give effect to the recommendation.

     

    (b)  That the East Kent Services Committee be authorised to discharge the following functions and delegations on behalf of Dover District Council:

     

    (i)            To act in consultation with the chief legal officer of the Council, to authorise entry into contracts with third parties in relation to the discharge of all or any of the Revenues, Benefits and Customer Services Functions, including the granting of interests in land.

     

    (ii)           To exercise the powers and functions of the Council in relation to any contract entered into by the Council pursuant to (i) above, (to include but not be limited to) making decisions on behalf of the Council in relation to:

     

    (1)   Contract management

    (2)    Renegotiation of the contract (acting in consultation with the Solicitor to the Council)

    (3)    Variation of the contract (acting in consultation with the Solicitor to the Council)

    (4)    Assignment of the contract (acting in consultation with the Solicitor to the Council)

    (5)    Novation of the contract (acting in consultation with the Solicitor to the Council)

    (6)    Termination of the contract (acting in consultation with the Solicitor to the Council)

    (7)    Renewal of the contract (acting in consultation with the Solicitor to the Council)

    (8)    Enforcement of the contract including the making and settling of any claims arising under it (whether or not legal proceedings are actual or contemplated)

     

    (c)  To authorise the doing of anything in relation to the exercise of the powers and functions of the Council under Part ll of the Deregulation and Contracting Out Act 1994 and the orders and regulations made under it.

     

    (d)  Acting in consultation with the Solicitor to the Council to authorise entry into contracts with third parties in relation to any functions of the Council which are not the Revenues, Benefits and Customer Service Functions but which can usefully be entered into in connection with or in order to facilitate contracts entered into, or to be entered into with regard to the Revenues, Benefits and Customer Service Functions.

     

    (e)  That all contracts shall be entered into in accordance with the Council’s Contract Standing Orders.

     

    (f)   To authorise the doing of anything incidental to, conducive to or otherwise expedient in connection with (a) to (e) above.

    81.

    Exclusion of the Press and Public pdf icon PDF 40 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    It was agreed that, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

    82.

    Pitched Roofing and Associated Works Contract

    To consider the attached report of the Director of Property Services, East Kent Housing.

     

    Responsibility: Portfolio Holder for Housing, Health and Wellbeing

    Minutes:

    It was agreed:

     

    (a)  That the award of the new Pitched Roofing and Associated Works contract to M&J Group Limited be approved subject to the 30 day notice period required by Section 20 Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003.

     

    (b)  That the Head of Strategic Housing be authorised to undertake the functions of having regard to observations in relation to proposals to award a long-term agreement as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003 and confirming the award of the contract or reporting further to Cabinet, as is considered appropriate.

    83.

    Modular Interim Housing

    To consider the attached report of the Director of Finance, Housing and Community.

     

    Responsibility: Portfolio Holder for Housing, Health and Wellbeing

    Minutes:

    It was agreed:

     

    (a)  That the proposed projects to construct modular homes for use as interim accommodation on sites identified in the report be approved.

     

    (b)  That the Director of Environment and Corporate Assets, acting in consultation with the Director of Finance, Housing and Community, the Portfolio Holder for Corporate Resources and Performance and the Portfolio Holder for Housing, Health and Wellbeing, be authorised to urgently take the necessary decisions to progress the project to the construction phase including evaluation of tender prices, the value for money business case and decisions relating to the award of contracts.

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