Agenda and minutes

Cabinet
Monday, 5th March, 2018 11.00 am

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    Contact: Kate Batty-Smith  Democratic Services Officer

    Items
    No. Item

    142.

    Apologies

    To receive any apologies for absence.

    Minutes:

    It was noted that there were no apologies for absence.

     

    143.

    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    It was noted that there were no declarations of interest.

     

    144.

    Record of Decisions pdf icon PDF 76 KB

    The Decisions of the meeting of the Cabinet held on 5 February 2018 numbered CAB 132 to CAB 141 (inclusive) are attached.

    Minutes:

    It was agreed that the decisions of the meeting of the Cabinet held on 5 February 2018, as detailed in decision numbers CAB 132 to CAB 141, be approved as a correct record and signed by the Chairman.

     

    145.

    Notice of Forthcoming Key Decisions pdf icon PDF 41 KB

    The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

    Minutes:

    It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet scrutiny at this stage.

     

     

    146.

    Council Budget 2018/19 and Medium-Term Financial Plan 2018/19-2021/22 pdf icon PDF 72 KB

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

     

    Due to its size, this report is reproduced as a supplementary paper to the main agenda.

    Additional documents:

    Minutes:

    (a) It was agreed:

     

    (i) That, subject to Council approving the 2018/19 budget, the grants to organisations, as set out in Annex 11 of the report, be approved as follows:

     

    Grants to Concessionary Rentals 2018/19 - £35,105

    Various grants towards rentals/lease charges

     

    Financial Assistance Payments to Other Outside Bodies:

     

    Your Leisure - £137,500

     

    Places for People - £95,000

    One-off payment for managing the old Dover Leisure Centre site

     

    Pegasus Playscheme - £1,500

    Provision of a playscheme for children with disabilities

     

    Age Concern - £1,500

    Provision of area office services

     

    Kent County Council - £3,000

    Contribution to Sports Partnership

     

    Gazen Salts Nature Reserve - £4,500

    To assist in managing and maintaining the reserve

     

    Sandwich Town Cricket Club - £10,000

    To assist the Club in defraying its expenditure in managing, maintaining and improving the recreation grounds at The Butts and Gazen Salts

     

    Dover Rugby Club - £12,000

    For grounds maintenance at Crabble Athletic Ground, covered by savings made in the landscape maintenance contract

     

    Victoria Bowls - £1,000

    Contribution to running expenses of the club

     

    Dover Bowling Club - £8,000

    New grant for 2018/19 for grounds maintenance at Dover Bowling Green.  Covered by savings within the grounds maintenance budget.

     

    Dover Citizens’ Advice Bureau - £102,000

    Core funding grant plus £3,500 service charge contribution

     

    Neighbourhood Forums - £22,500

    Joint contribution with Kent County Council for neighbourhood projects

     

    Home Improvement Agency - £8,000

    ‘In Touch’ Housing Improvement Agency funding

     

    Deal Town Council - £5,000

    Astor Theatre

     

    Action with Communities in Rural Kent - £3,500

    Contribution towards rural housing

     

         (ii) That the various Cabinet recommendations produced at the end of the sections within the Budget and Medium-Term Financial Plan (MTFP), and summarised in Annex 12 to Appendix 1 of the report, be approved as follows: 

     

    (A)  Continue the practice of delegating authority to the Director of Finance, Housing and Community to approve revenue budget carry forwards within the guidelines set out.

     

    (B) Delegate to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, the power to acquire freehold or leasehold residential properties and to agree terms and conditions in connection therewith.

     

               (C) Delegate to the Director of Finance, Housing and                      Community, in consultation with the Portfolio Holders for Built Environment and Corporate Resources and Performance, the provision of a further loan to East Kent Housing, on similar terms and conditions to the original loan, of up to £100,000 for completion of the single system implementation, and to determine the financing of the loan.        

     

    (D) Continue the practice of delegating authority to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, to apply capital receipts, revenue resources, grants, Section 106 monies, etc to finance the approved Capital and Special Revenue Projects programmes.

     

     (E) Continue the practice of delegating authority to the Director of Finance, Housing and Community, in consultation with the Portfolio Holder for Corporate Resources and Performance, to authorise projects up to £50,000 that are included  ...  view the full minutes text for item 146.

    147.

    Consultation on Public Spaces Protection Order pdf icon PDF 87 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Minutes:

    It was agreed that the commencement of the necessary period of consultation on the extension and variation of the Public Spaces Protection Order, to run from 12 March to 9 April 2018, in accordance with Section 72 of the Anti-Social Behaviour, Crime and Policing Act 2014, be approved.

    148.

    Adoption of Deal South Barracks Conservation Area Character Appraisal pdf icon PDF 64 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Built Environment

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the proposed responses to the representations received, and the resulting modifications to the Deal South Barracks Conservation Area Character Appraisal, as set out at Appendix 1 to the report, be approved.

     

    (b) That the adoption of the Deal South Barracks Conservation Area Character Appraisal, as set out at Appendix 2 to the report, as a material consideration for planning purposes, be approved.

     

    (c) That the Head of Regeneration and Development, in consultation with the Portfolio Holder for Built Environment, be authorised to make any necessary editorial changes to the Appraisal to assist with clarity, consistency, explanation and presentation.

     

    149.

    Environmental Enforcement Service Delivery pdf icon PDF 73 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Additional documents:

    Minutes:

    It was agreed that the extension of the current contract with Kingdom Services Group Limited by 12 months be approved.  

     

     

    150.

    Enhancement Works to River Dour and Dolphin House Garages pdf icon PDF 70 KB

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Additional documents:

    Minutes:

    It was agreed that, having taken account of the usage of the Dolphin House garages, the business case to carry out riverside enhancement works and repairs to the Dolphin House garages be approved, as set out at paragraphs 3 and 4 of the report (Option 1).

     

    151.

    Gender Pay Gap Report pdf icon PDF 62 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Minutes:

    It was agreed that the Gender Pay Gap Report, as set out at paragraph 3 of the report, be approved and published on the Council’s website and on the Government portal.

     

    152.

    Revised Apprenticeship Policy pdf icon PDF 114 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the revised Apprenticeship Policy, as set out at Appendix 2 to the report, be approved.

     

    (b)  That the Head of Paid Service or the Director of Governance be authorised to approve any contracts or agreements that may be necessary to give effect to the revised arrangement.

    153.

    Sandwich Port and Haven Commission - Appointment of Independent Commissioner pdf icon PDF 55 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Leader of the Council

    Minutes:

    It was agreed:

     

    (a) That a Selection Panel be established comprising the Portfolio Holder for Access and Licensing, a member of the Corporate Management Team and the Clerk to the Sandwich Port and Haven Commissioners (or, if deemed more appropriate, a member of the Sandwich Port and Haven Commission) to interview applicants for the vacant independent member position and make recommendations for appointment.

     

    (b)  That the Chief Executive, in consultation with the Portfolio Holder for Access and Licensing, be authorised to make the final appointment for the vacant independent member position on the Sandwich Port and Haven Commission.

     

     

    154.

    Exclusion of the Press and Public pdf icon PDF 41 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

    155.

    Redevelopment of William Muge House and Snelgrove House Sites

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Minutes:

    It was agreed that the Director of Environment and Corporate Assets be authorised:

     

    (i) To appoint design professionals to take the project to redevelop the Snelgrove House and William Muge House sites through to the submission of a full planning application.

     

    (ii) To undertake the necessary preparations to allow the award of a tender for the construction phase under a design and build contract immediately after planning permission is obtained.

     

    156.

    Award of Contract for Resurfacing Works to Deal Pier

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Minutes:

    It was agreed:

     

    (a) That the contract for the resurfacing work to Deal Pier be awarded to HTR Building Services Ltd.

     

    (b) That the Director of Environment and Corporate Assets be authorised, in consultation with the Portfolio Holder for Property Management and Environmental Health, to accept the best value for money tender for the replacement benching on Deal Pier.

     

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