Agenda and minutes

Cabinet
Monday, 14th May, 2018 11.00 am

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  • Venue: Council Offices

    Contact: Kate Batty-Smith  Democratic Services Officer

    Items
    No. Item

    167.

    Apologies

    To receive any apologies for absence.

    Minutes:

    It was noted that an apology for absence had been received from Councillor T J Bartlett.

    168.

    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    It was noted that there were no declarations of interest.

    169.

    Record of Decisions pdf icon PDF 82 KB

    The Decisions of the meeting of the Cabinet held on 16 April 2018 numbered CAB 157 to CAB 166 (inclusive) are attached.

    Minutes:

    It was agreed that the decisions of the meeting of the Cabinet held on 16 April 2018, as detailed in decision numbers Cab 157 to CAB 166, be approved as a correct record and signed by the Chairman.

    170.

    Notice of Forthcoming Key Decisions pdf icon PDF 47 KB

    The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

    Minutes:

    It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet scrutiny at this stage.

    171.

    Review of On and Off-Street Parking Charges pdf icon PDF 51 KB

    To consider the attached recommendations of the Scrutiny (Policy and Performance) Committee.

    Minutes:

    It was agreed that the Scrutiny (Policy and Performance) Committee’s recommendation, made at its meeting held on 24 April 2018 (Minute No 163), be rejected.   

    172.

    Dover District Regeneration Update pdf icon PDF 65 KB

    To consider the attached recommendations of the Scrutiny (Community and Regeneration) Committee.

    Minutes:

    It was agreed that the Scrutiny (Community and Regeneration) Committee’s recommendations, made at its meeting held on 25 April 2018 (Minute No 114), be rejected since the issues raised were already being pursued.

    173.

    State of the District pdf icon PDF 55 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Leader of the Council

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That regular on-line updates to the data collected be approved, with Members informed in a timely manner of any significant changes.

     

    (b)  That an annual strategic highlights report be prepared each year, capturing overall changes in trends, in addition to a full State of the District report which will continue to be available on-line.

    174.

    Local Development Scheme pdf icon PDF 73 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Built Environment

    Additional documents:

    Minutes:

    It was agreed that the revised Local Development Scheme, as set out at Appendix 1 to the report, be approved and brought into force.

    175.

    Statement of Community Involvement pdf icon PDF 84 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Built Environment

    Additional documents:

    Minutes:

    It was agreed that the draft Statement of Community Involvement, as set out at Appendix 1 to the report, be approved for a six-week consultation period, subject to the addition of a timetable page.

    176.

    Kent Environment Strategy pdf icon PDF 67 KB

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Environment, Waste and Health

    Minutes:

    It was agreed that commitment to the Kent Environment Strategy be approved, in so far as it is consistent with the Council’s corporate priorities and to the extent that resources will allow.

    177.

    Redevelopment of St Margaret's Bay Beach Huts pdf icon PDF 71 KB

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

     

    Appendix 1 of the report is included in the private part of the agenda as it contains information which is exempt under paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) of Part I of Schedule 12A of the Local Government Act 1972.

    Minutes:

    It was agreed:

     

    (a)  That the project to redevelop the St Margaret’s site for the purpose of refurbishing and erecting beach huts for rental be approved.

     

    (b)  That the Director of Environment and Corporate Assets be authorised, in consultation with the Portfolio Holder for Property Management and Environment Health, to take the necessary actions to deliver the project, including accepting the best ‘value for money’ tender (in accordance with the Council’s Contract Standing Order 12.3), for the refurbishment and construction of beach huts.

    178.

    Performance Report - Fourth Quarter 2017/18 pdf icon PDF 53 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the Council’s Performance Report and Actions for the Fourth Quarter 2017/18 be noted.

     

    (b)   That a review be undertaken to assess the value of performance indicators to overall corporate performance.

    179.

    Appointment of Member Representatives to Outside Bodies 2018/19 pdf icon PDF 89 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Leader of the Council

    Minutes:

    It was agreed:

     

    (a)  That the following appointments to outside bodies for 2018/19 be approved:

     

    Action with Rural Communities          1 Year             Councillor M Ovenden

                                                                                        Councillor F Scales

     

    Age Concern Deal                              1 Year             Councillor P Heath

    (Liaison Committee)

     

    Aylesham & District                            1 Year             Councillor L Keen

    Workshop Trust

     

    Canterbury and Coastal                      1 Year             Councillor S Chandler

    Health and Wellbeing Board

     

    Deal Fairtrade Steering Group           1 Year             Councillor P Hawkins

     

    Deal and Sandwich Coastal               1 Year             Councillor M Holloway

    Community Team                                                       Councillor M Eddy

     

    Dover Bronze Age                              1 Year             Mr A Richardson

    Boat Trust

     

    Dover Coastal                                     1 Year             Councillor N Collor

    Community Team                                                       Councillor A Napier

     

    Dover, Deal and District                     1 Year             Councillor P Carter

    Citizens’ Advice Bureau                                              Councillor R Frost

     

    Dover District                                      1 Year             Councillor M Holloway

    Volunteering Centre

     

    Dover Fairtrade                                   1 Year             Councillor D Hannent

    Steering Group

     

    East Kent Housing Board                   1 Year             Councillor S Chandler

     

    East Kent Housing                              1 Year             Councillor J Back

    Dover Area Tenants’ Board                                        Councillor M Rose

     

    East Kent Spatial                                1 Year             Councillor K Morris

    Development Company

     

    Industrial Communities                       1 Year             Councillor S Manion

    Alliance

     

    JAC Kent Downs                                1 Year             Councillor N Kenton

    AONB Partnership

     

    Kent County Playing                           1 Year             Councillor P Beresford

    Fields Association

     

    Kent Forum                                         1 Year             Councillor K Morris

     

    Local Enterprise                                  1 Year             Councillor K Morris

    Partnership Board

    and Executive

     

    Local Government                              1 Year             Councillor K Morris

    Association –

    General Assembly     

     

    Police and Crime Panel                      1 Year             Councillor Holloway

    For Kent

     

    River Dour Partnership                       1 Year             Councillor N Collor

     

    River Stour (Kent)                               1 Year             Councillor M Conolly

    Internal Drainage Board                                              Councillor M Ovenden

     

    Sandwich and Pegwell Bay                1 Year             Councillor M Ovenden

    National Nature Reserve

    Management Committee

     

    South East England                            1 Year             Councillor K Morris

    Councils (SEEC)                                                        (sub: M Conolly)

     

    Stagecoach Bus Users’                      1 Year             Mrs S Nicholas

    Group

     

    Tourism South East                            1 Year             Councillor M Holloway

     

    (b)  That the Leader of the Council be requested to nominate an alternative Member to substitute at meetings on an ad hoc basis when the appointed Member is unavailable (and where the constitution of the body allows this).

     

    (c)  That the appointment of the Chief Executive to the Kent Forum be approved.

     

     

    180.

    Appointment of Project Advisory Groups for 2018/19 pdf icon PDF 94 KB

    To consider the attached report of the Director of Governance.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Minutes:

    It was agreed:

     

    (a)  That the membership of the Local Plan Project Advisory Group for the Council year 2018/19 be established as follows:

     

    Portfolio Holder for Built Environment (Chairman); the Chairman of the Planning Committee; a representative from the Scrutiny (Policy and Performance) Committee; Councillors N S Kenton, D P Murphy, B Gardner and P Walker; a representative from the town and parish councils (Mr Keith Gowland representing the Kent Association of Local Councils and nominated substitute); three representatives from the voluntary sector (Mr Pat Sherratt – The Dover Society; Mr Robin Green – The Deal Society; and Mr Richard Ralph – Sandwich Town Team); three representatives from the Business Forum (Mr Gareth Doodes – Dover College; Mr Matthew or Mr Stuart Jaenicke – Viking Recruitment; and a representative from Megger Instruments Ltd); and the Chief Executive/Head of Regeneration and Development.

     

    (b)  That the membership of the Dover Town Centre and Waterfront Project Advisory Group for the Council year 2018/19 be established as follows: Portfolio Holder for Property Management and Environmental Health (Chairman) and Councillors J S Back, P M Brivio, N J Collor, M R Eddy, K E Morris and P Walker. 

     

    (c)   That the membership of the Dover Leisure Centre Project Advisory Group for the Council year 2018/19 be established as follows: Portfolio Holders for Property Management and Environmental Health (Chairman); Access and Licensing; Corporate Resources and Performance; Councillors P M Beresford and P Walker; and Mr Peter Ward.

     

    (d)  That the membership of the Homelessness Project Advisory Group for the Council year 2018/19 be established as follows: Portfolio Holders for Built Environment (Chairman) and Corporate Resources and Performance; Leader of the Council; and Councillors P M Brivio and N A G Richards.

     

    (e)  That the membership of the Commercial Investment Project Advisory Group for the Council year 2018/19 be established as follows: Portfolio Holders for Corporate Resources and Performance (Chairman) and Property Management and Environmental Health; Leader of the Council and Councillors M R Eddy and P Walker. 

     

    (f)   That the membership of the Residential Investment Project Advisory Group for the Council year 2018/19 be established as follows: Portfolio Holders for Corporate Resources and Performance (Chairman) and Built Environment; Leader of the Council and Councillors M R Eddy and B Gardner.

     

    (g)  That the membership of the Investment Advisory Group for the Council year 2018/19 be established as follows: Portfolio Holder for Corporate Resources and Performance (Chairman), Chairman of the Governance Committee; Chairman of the Scrutiny (Policy and Performance) Committee; and Councillors P I Carter and P M Wallace. 

     

     

     

     

    181.

    Exclusion of the Press and Public pdf icon PDF 40 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

    182.

    Development of Interim Housing for Homeless People

    Minutes:

    It was agreed:

     

    (a)  That the position regarding the previously approved projects be noted.

     

    (b) That the proposed project for the development of land adjacent to Triangles Community Centre, Barwick Road, Dover, to provide affordable housing for use as interim housing, be approved.

     

    (c) That the Director of Environment and Corporate Assets be authorised, in consultation with the Director of Finance, Housing and Community and the Portfolio Holder for Built Environment, to take the necessary decisions to progress the project to the construction phase, including the acquisition and any necessary appropriations of the land, evaluation of tender prices, the ‘value for money’ business case and decisions relating to the award of contracts. 

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