Agenda and minutes

Cabinet
Monday, 10th September, 2018 11.00 am

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    Contact: Kate Batty-Smith  Democratic Services Officer

    Items
    No. Item

    23.

    Apologies

    To receive any apologies for absence.

    Minutes:

    It was noted that Councillor M D Conolly had sent an apology for absence.

    24.

    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    There were no declarations of interest.

    25.

    Record of Decisions pdf icon PDF 82 KB

    The Decisions of the meeting of the Cabinet held on 2 July 2018 numbered CAB 11 to CAB 22 (inclusive) are attached.

    Minutes:

    It was agreed that the decisions of the meeting of the Cabinet held on 2 July 2018, as detailed in decision numbers CAB 11 to CAB 22, be approved as a correct record and signed by the Chairman.

    26.

    Notice of Forthcoming Key Decisions pdf icon PDF 90 KB

    The Notice of Forthcoming Key Decisions is included in the agenda to enable the Cabinet to identify future agenda items of public interest that should be subject to pre-Cabinet scrutiny.

    Minutes:

    It was agreed that there were no forthcoming Key Decisions identified for pre-Cabinet Scrutiny at this stage.

    27.

    East Kent Housing pdf icon PDF 48 KB

    To consider the attached recommendation of the Scrutiny (Community and Regeneration) Committee.

    Minutes:

    It was agreed that the Scrutiny (Community and Regeneration) Committee’s recommendation, made at its meeting held on 4 July 2018 (Minute No 22), be approved as follows:

     

    That Cabinet requests East Kent Housing to introduce 5-year fixed terms of office for Engaged Tenants, with the Engaged Tenant given the opportunity to re-apply at the end of the fixed term in order to reduce the risk of institutionalisation and provide opportunities for new tenants to become involved.

    28.

    Treasury Management Year-End Report 2017/18 pdf icon PDF 104 KB

    To consider the attached report of the Director of Finance, Housing and Community.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Additional documents:

    Minutes:

    It was agreed that the Treasury Management Year-End Report 2017/18 be received.

    29.

    Statement of Community Involvement pdf icon PDF 66 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Built Environment

    Additional documents:

    Minutes:

    It was agreed:

     

    (a) That the proposed responses to the representations received, as shown at Appendix 1 to the report, be approved.

     

    (b) That the Statement of Community Involvement, as set out at Appendix 2 to the report, be approved and adopted.

    30.

    Planning Enforcement Plan pdf icon PDF 61 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Built Environment

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)   That the amendments to the existing Planning Enforcement Plan policy (known   as the Planning Enforcement Plan) be approved.

     

    (b)   That the Planning Enforcement Manager be authorised to amend or edit the

           Planning Enforcement Plan as necessary, in line with any decision made by Cabinet and/or in accordance with any subsequent changes to legislation or  other Council procedures.

    31.

    Restoration of Maison Dieu (Dover Town Hall) pdf icon PDF 3 MB

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Minutes:

    It was agreed:

     

    (a)  That the acceptance of the development grant award from the Heritage Lottery Fund be approved.

     

    (b)  That the Council’s match-funding contribution to the development phase be

    approved.

    32.

    Grant Scheme for Property Renovations pdf icon PDF 95 KB

    To consider the attached report of the Director of Finance, Housing and Community.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the outline grant scheme for property renovations, as set out in the report, be approved.

     

    (b)  That the Directors of Finance, Housing & Community and Environment &

          Corporate Assets, acting in consultation with the Leader of the Council, be authorised to establish the detailed operation and terms and conditions of the scheme, and to make amendments to the scheme as required in the light of experience.  In respect of the latter, it was agreed that there should be flexibility to include properties that are outside the town centre areas identified in the annexes to the report. 

     

    (c) That the Director of Finance, Housing and Community be authorised to administer  

         and operate the scheme.

    33.

    'Stepping Stones' - Application to the Interreg Channel Programme pdf icon PDF 63 KB

    To consider the attached report of the Natural Environment Manager.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Additional documents:

    Minutes:

    It was agreed:

     

    (a) That Dover District Council will be the applicant and lead partner for the ‘Stepping Stones’ project.

     

    (b) That if the application is successful, the acceptance of grant funding be approved.  

    34.

    Performance Report - First Quarter 2018/19 pdf icon PDF 54 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Corporate Resources and Performance

    Additional documents:

    Minutes:

    It was agreed that the Council’s Performance Report and Actions for the First Quarter 2018/19 be noted.

    35.

    Nomination of Trustee to Municipal Charities of Dover

    This item was deferred by Cabinet at its meeting held on 2 July 2018.

    Mr Alan Shirley was appointed by the Council as a trustee of the Municipal Charities of Dover in June 2016.  The Council has been advised that Mr Shirley resigned as a trustee on 7 June 2018.

    Dover District Council nominates five trustees to the charity which is responsible for managing and letting almshouse accommodation.  The existing DDC trustees are Councillors Pauline Beresford (appointment expires May 2019) and John Heron (July 2021), Mrs Sue Nicholas (May 2019) and Mr Roger Walkden (May 2020).

    Cabinet is requested to nominate a replacement trustee for Mr Shirley for a term of 4 years. The nominated trustee does not have to be a Member, but he/she should ideally reside or work in Dover or the parishes of Langdon, Alkham, Hougham Without, Temple Ewell, River, Shepherdswell with Coldred, Capel-le-Ferne or Whitfield. 

    Minutes:

    It was agreed that the nomination of Mrs Ann Jenner as a Council trustee to the Municipal Charities of Dover, in replacement of Mr Alan Shirley, be approved.

    36.

    Exclusion of the Press and Public pdf icon PDF 40 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Schedule 12A of the Local Government Act 1972.

    37.

    Kearsney Abbey - Disabled Changing Facility and Contingency Fund

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Minutes:

    It was agreed:

     

    (a) That the incorporation of a disabled changing facility within the build programme

          at Kearsney Abbey be approved.

     

    (b) That the use of the £200,000 contingency funding to ensure the completion of the  

          building and landscape works be approved.

    38.

    Disposal of Land Adjacent to 75 Trinity Place, Deal

    To consider the attached report of the Director of Environment and Corporate Assets.

     

    Responsibility: Portfolio Holder for Property Management and Environmental Health

    Minutes:

    It was agreed:

     

    (a)  That the 2-metre x 20-metre of Council-owned land adjacent to 75 Trinity Place, Deal be sold to the applicant for the consideration set out in the report.

     

    (b)  That the restrictive covenant on the existing garden land be removed.

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