Agenda and draft minutes

Cabinet
Monday, 1st July, 2019 11.00 am

Venue: Council Chamber. View directions

Contact: Kate Batty-Smith  Democratic Services Officer

Items
No. Item

18.

Apologies

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

19.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

20.

Record of Decisions pdf icon PDF 100 KB

The Decisions of the meeting of the Cabinet held on 3 June 2019 numbered CAB 1 to CAB 17 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting of the Cabinet held on 3 June 2019, as detailed in decision numbers CAB 1 to CAB 17, be approved as a correct record and signed by the Chairman.

21.

Public Spaces Protection Order pdf icon PDF 42 KB

To consider the recommendation of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed:

 

(a)  That the Scrutiny (Policy and Performance) Committee’s recommendation, made at its meeting held 4 June 2019 (Minute No 11), be rejected on the grounds that Gazen Salts and Sandwich Bay had been excluded.  It was noted that there were numerous areas throughout the District where dogs could be exercised, and that the measures would be monitored on an ongoing basis.  

 

(b)  That Cabinet decision CAB 4 be reaffirmed.

22.

Revised Statement of Policy and Principles 2019-22 Issued Under the Gambling Act 2005 pdf icon PDF 51 KB

To consider the recommendation of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed that the Scrutiny (Policy and Performance) Committee’s endorsement of Cabinet decision CAB 5, made at its meeting held on 4 June 2019 (Minute No 12), be acknowledged. 

23.

Performance Report - Fourth Quarter pdf icon PDF 42 KB

To consider the recommendation of the Scrutiny (Policy and Performance) Committee (to follow).

Minutes:

It was agreed that the Scrutiny (Policy and Performance) Committee’s recommendation, made at its meeting held on 4 June 2019 (Minute No 15), be approved as follows, noting that the new indicators would be added in due course as part of a revised performance report:

 

That new performance indicators are added to East Kent Housing in respect of electrical and fire safety.

24.

Draft Deal - Victoria Road and Wellington Road Conservation Area Character Appraisal pdf icon PDF 60 KB

To consider the recommendation of the Scrutiny (Community and Regeneration) Committee (to follow).

Minutes:

It was agreed that the Scrutiny (Community and Regeneration) Committee’s additional recommendation, made at its meeting held on 5 June 2019 (Minute No 11), be approved as follows:

 

That, in future, Conservation Character Appraisal reports include a summary of the consultation methodology.

 

25.

Failure to Have in Place Valid Gas Safety Certificates in Respect of Council Dwellings as Required by Regulation 36 of the Gas Safety (Installation and Use) Regulations 1998 pdf icon PDF 63 KB

To consider the attached report of the Monitoring Officer

 

Responsibility: Leader of the Council and all Portfolio Holders

Minutes:

It was agreed that the report be received.

26.

Gas Safety Records pdf icon PDF 64 KB

To consider the attached report of the Strategic Housing Manager.

 

Responsibility: Portfolio Holder for Housing and Health

Minutes:

It was agreed:

 

(a)  That the report be adopted as Cabinet’s report to the Monitoring Officer in accordance with the requirements of Section 5A (8) and (9) of the Local Government and Housing Act 1989, and that a copy of it be provided to all Members of the Council and the Monitoring Officer.

 

(b)  That a further report be requested on the wider issues of housing management for this Council, and that a consultation with the Council’s tenants be commenced as soon as practicable on withdrawal from the East Kent Housing Arm’s Length Management Organisation, including the option of bringing the housing management function back within the Council’s direct control.

27.

Arrangements for Dover District Council's Community Grants Scheme for 2019/20 pdf icon PDF 75 KB

To consider the attached report of the Strategic Director (Corporate Resources)

 

Responsibility: Portfolio Holder for Community and Tourism

Minutes:

It was agreed:

 

(a)  That Councillors M J Holloway (Chairman), T A Bond, P D Jull, K Mills, P M Brivio and S H Beer be appointed as the Council’s representatives to the Community Grants Appraisal Panel for 2019/20. 

 

(b)  That the total grant funding level of £25,000 be approved.

 

 

 

 

28.

Exclusion of the Press and Public pdf icon PDF 40 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Schedule 12A of the Local Government Act 1972.

29.

Aylesham Village Expansion - Phase 2

To consider the report of the Planning Delivery Manager (to follow).

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)  That the terms of the eighth supplemental to the Aylesham Development Agreement, for the delivery of a revised Phase 2 Aylesham Village Expansion, be approved, and that the Growth and Business Development Manager be authorised to conclude the agreement, in consultation with the Chief Executive. 

 

(b)  That the purchase of third-party land be approved, and that the Growth and Business Development Manager be authorised to conclude the agreement, in consultation with the Chief Executive.

 

(c)  That powers be delegated to the Growth and Business Development Manager to meet the Council’s ongoing obligations within the Development Agreement, in consultation with the Chief Executive. 

30.

Street Cleansing Post-2021

To consider the attached report of the Strategic Director (Operations and Commercial)

 

Responsibility: Portfolio Holder for Planning and Regulatory Services

Minutes:

It was agreed to proceed with the procurement of the next street cleansing contract (together with the recycling and waste collection service) with an outsourced service provider and in partnership with Folkestone & Hythe District Council, to be operational from the end of the current joint contract on 15 January 2021.

31.

Bus Rapid Transit Project

To consider the attached report of the Strategic Director (Operations and Commercial)

 

Responsibility: Portfolio Holder for Transport and Licensing

Minutes:

It was agreed:

 

(a)  That the project be approved in principle.

 

(b)  That the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Transport and Licensing, be authorised to:

 

(i)            Act as the project sponsor and to establish a Project Board involving Dover District Council, Kent County Council, Homes England, Highways England and relevant land owners.

 

(ii)           Negotiate, agree and accept the terms of the grant agreement.

 

(iii)          Expend the grant for the purpose of delivering the Bus Rapid Transit project.

 

(iv)         Enter into an infrastructure delivery contract with Kent County Council.

 

(v)          Negotiate terms, enter into and execute the necessary land transactions, as long as the costs of such actions fall within the grant awarded by Homes England.

 

(vi)         Take all necessary steps to work with Kent County Council and the bus operator, with the purpose of developing a bespoke bus service between Whitfield and Dover.