Agenda and draft minutes

Cabinet
Monday, 5th August, 2019 12.00 pm

Venue: Council Chamber. View directions

Contact: Kate Batty-Smith  Democratic Services Officer

Items
No. Item

32.

Apologies

To receive any apologies for absence.

Minutes:

An apology for absence was received from Councillor M J Holloway.

33.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

34.

Public Petition - EU Thinking Dover and Deal pdf icon PDF 42 KB

To consider the attached recommendation of the Scrutiny (Policy and Performance) Committee.

Minutes:

It was agreed that the Scrutiny (Policy and Performance) Committee’s recommendations, made at its meeting held on 2 July 2019 (Minute No 25), be rejected as it is considered that there is already an effective Brexit communication strategy in place.  

35.

East Kent Housing Update pdf icon PDF 40 KB

To consider the attached recommendations of the Scrutiny (Policy and Performance) Committee.

Minutes:

It was agreed that the concerns of the Scrutiny (Policy and Performance) Committee in respect of the underspend in the East Kent Housing capital programme for 2018/19 be noted, whilst welcoming the accelerated programme in place to rectify this.

 

36.

Homeless Performance Monitoring pdf icon PDF 40 KB

To consider the attached recommendation of the Scrutiny (Policy and Performance) Committee.

Minutes:

It was agreed that the Scrutiny (Policy and Performance) Committee’s recommendation, made at its meeting held on 2 July 2019 (Minute No 30), be rejected since it is not accepted that the performance indicators are providing inaccurate information. It is the case that they have been updated to ensure that the information is more relevant.  

37.

Aylesham Village Expansion - Phase 2 pdf icon PDF 45 KB

To consider the attached recommendation of the Scrutiny (Community and Regeneration) Committee.

Minutes:

It was agreed:

 

(a)  That, whilst Cabinet agreed with the sentiment behind the recommendation made by the Scrutiny (Community and Regeneration) Committee at its meeting held on 3 July 2019 (Minute No 25), the recommendation be rejected on the basis that the decision has already been made and the issue is one of deferring implementation of Cabinet decision CAB 29.

 

(b)  That Cabinet decision CAB 29 be reaffirmed.

38.

Bus Rapid Transit Project pdf icon PDF 52 KB

To consider the attached recommendations of the Scrutiny (Community and Regeneration) Committee.

 

 

Minutes:

It was agreed that the Scrutiny (Community and Regeneration) Committee’s endorsement of Cabinet decision CAB 31, made at its meeting held on 3 July 2019 (Minute No 26, be acknowledged.

39.

Consultation on Council Tax Support Scheme 2020/21 pdf icon PDF 159 KB

To consider the attached report of the Strategic Director (Corporate Resources).

 

Responsibility: Portfolio Holder for Finance and Governance

Minutes:

It was agreed:

 

(a)  That consultation on the introduction of the proposed new Council Tax Support Scheme for 2020/21, as set out at Section 6 of the report, be approved.

 

(b)   That the Strategic Director (Corporate Resources) be authorised to approve the consultation material, in consultation with the Portfolio Holder for Finance and Governance. 

40.

Appointment of Sandwich Port and Haven Commissioners pdf icon PDF 23 KB

To consider the attached report.

 

Responsibility: Leader of the Council

Minutes:

It was agreed that the appointment of Sandwich Town Councillors Keith Heaven and Danielle Sivrikaya to serve as Sandwich Port and Haven Commissioners for terms of 3 years be approved.

41.

Exclusion of the Press and Public pdf icon PDF 40 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

42.

Fire Precaution Works - Award of Contract

To consider the attached report of the Strategic Director (Corporate Resources).

 

Responsibility: Portfolio Holder for Housing and Health

Minutes:

It was agreed:

 

(a)  That the award of a three-year contract (with the provision to extend for one further year) to Allied Protection Ltd to provide identified fire precaution works to Dover District Council’s housing stock, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, be approved.

 

(b)  That the functions of having regard to observations in relation to proposals to award a long-term agreement as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as she considers appropriate), be delegated to the Head of Finance and Housing.

43.

Gas Servicing and Heating Installations - Interim Arrangements

To consider the attached report of the Strategic Director (Corporate Resources).

 

Responsibility: Portfolio Holder for Housing and Health

Minutes:

(a)  That the award of an interim heating contract to Swale Heating Ltd for a period of four months, with the option of extending the contract on a month-by-month basis until 31 March 2020, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, be approved.

 

(b)  That the functions of having regard to observations in relation to proposals to award a long-term agreement as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as she considers appropriate), be delegated to the Head of Finance and Housing.

 

44.

Gas Servicing and Heating Installations - Efficiency Contract 2019-2022

To consider the attached report of the Strategic Director (Corporate Resources).

 

Responsibility: Portfolio Holder for Housing and Health

Additional documents:

Minutes:

(a)  That the award of the new heating contract to Gas Call Services Ltd, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985, the Service Charges (Consultation Requirements) (England) Regulations 2003 and the completion of a mandatory standstill period as required by the Public Contract Regulations, be approved.

 

(b)  That the functions of having regard to observations in relation to proposals to award a long-term agreement as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as she considers appropriate), be delegated to the Head of Finance and Housing.

 

(c)  That the Head of Finance and Housing, in consultation with the Portfolio Holders for Housing & Health and Finance & Governance, be authorised to provide additional resource to East Kent Housing (EKH) for the management of this contract.  Any increase in resource will be subject to EKH providing a sound business case for this and an established need for such robust contract management.