Agenda and minutes

Cabinet - Monday, 7th November, 2022 11.00 am

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Media

Items
No.	Item
44.	Apologies To receive any apologies for absence. Minutes: It was noted that an apology for absence had been received from Councillor M Bates.
45.	Declarations of Interest PDF 143 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest.
46.	Record of Decisions PDF 269 KB The decisions of the meeting of the Cabinet held on 3 October 2022 numbered CAB 34 to CAB 43 (inclusive) are attached. Minutes: It was agreed that the decisions of the meeting held on 3 October 2022, as detailed in decision numbers CAB 34 to CAB 43, be approved as a correct record and signed by the Chairman.
47.	Housing Needs Survey PDF 130 KB To consider the attached report of the Head of Finance and Investment. Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education Additional documents: Housing Needs - Appendix 1 , item 47. PDF 497 KB Housing Needs - Appendix 2 , item 47. PDF 476 KB Minutes: It was agreed that a Housing Needs Survey for the Dover District be undertaken.
48.	Mobility Scooter Policy PDF 225 KB To consider the attached report of the Head of Housing. Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education Additional documents: Mobility Scooters - Appendix 1 , item 48. PDF 573 KB Mobility Scooters - Appendix 2 , item 48. PDF 621 KB Minutes: It was agreed: (a) That the draft Mobility Scooter Policy be noted and approved. (b) That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to make minor amendments to the policy in future as required.
49.	Charges for Parking During the Christmas Period PDF 204 KB To consider the attached report of the Head of Commercial Services. Responsibility: Portfolio Holder for Transport, Licensing and Regulatory Services Minutes: It was agreed that the proposal to offer free parking in the Council’s car parks on all Saturdays in December 2022 be approved.
50.	Draft St Margaret's Bay Conservation Area Character Appraisal PDF 220 KB To consider the attached report of the Principal Heritage Officer. Responsibility: Portfolio Holder for Planning and Environment Additional documents: St Margaret's Bay Report - Appendix 1 , item 50. PDF 828 KB St Margaret's Bay CA - Appendix 2 , item 50. PDF 355 KB Minutes: It was agreed: (a) That the draft St Margaret’s Bay Conservation Area Character Appraisal, as set out at Appendix 1 to the report, be published for public consultation for a period of six weeks. (b) That the Head of Planning and Development, in consultation with the Portfolio Holder for Planning and Environment, be authorised to make any necessary editorial changes to the appraisal prior to consultation in order to assist with clarity, consistency, explanation and presentation.
51.	Rural England Prosperity Fund PDF 240 KB To consider the attached report of the Head of Investment, Growth and Tourism. Responsibility: Leader of the Council Additional documents: Rural England Prosperity Fund - Appendix A , item 51. PDF 176 KB Minutes: It was agreed: (a) That the Rural England Prosperity Fund Prospectus be noted, and the acceptance of funding be approved. (b) That authority be delegated to the Strategic Director (Place and Environment), in consultation with the Leader of the Council and the Portfolio Holder for Finance, Governance, Digital and Climate Change, to take the necessary decisions and actions required to: (i) draw up and submit an investment plan; (ii) accept the allocation of funds; (iii) administer the scheme; and (iv) complete the required returns to Government.
52.	Equality Policy and Objectives PDF 222 KB To consider the attached report of the Democratic and Corporate Services Manager. Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change Additional documents: Equality Policy - Appendix A , item 52. PDF 84 KB Equality Policy - Appendix B , item 52. PDF 58 KB Equality Policy - Appendix C , item 52. PDF 182 KB Minutes: It was agreed that the Equality Policy and objectives be approved.
53.	Dover Fastrack Advisory Board PDF 215 KB To consider the attached report of the Strategic Director (Place and Environment). Responsibility: Portfolio Holder for Transport, Licensing and Regulatory Services Additional documents: FAB - Appendix 1 , item 53. PDF 711 KB FAB - Appendix 2 , item 53. PDF 407 KB FAB - Appendix 3 , item 53. PDF 114 KB Minutes: It was agreed: (a) That the Council enters into the Statement of Commitment and Understanding of the Fastrack Advisory Board. (b) That it be noted that the effect of entering into the Statement of Commitment is to appoint the Portfolio Holder for Transport, Licensing and Regulatory Services and the Strategic Director (Place and Environment) to the Board.
54.	Treasury Management Year-End Report 2021/22 PDF 299 KB View the background to item 54. To consider the attached report of the Head of Finance and Investment. Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change Additional documents: Treasury Management - Appendix 1 , item 54. PDF 394 KB Treasury Management - Appendices 2 3 4 , item 54. PDF 42 KB Minutes: It was agreed that the Treasury Management Year-End Report for 2021/22 be received.
55.	Russell Gardens Ornamental Pond and Bridges PDF 214 KB View the background to item 55. To consider the attached report of the Head of Assets and Building Control. Responsibility: Portfolio Holder for Community and Corporate Property Additional documents: Russell Gardens Report - Appendix A , item 55. PDF 4 MB Minutes: It was agreed: (a) That concerns regarding the structural integrity of the ornamental pond in Russell Gardens be noted. (b) That the proposed investigatory survey and repair works be approved. (c) That the allocation of £110,000 from the Special Revenue Reserve to meet the cost of the proposed works be approved.
56.	Exclusion of the Press and Public PDF 104 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.
57.	Aylesham Development Update View the reasons why item 57. is restricted View the background to item 57. To consider the attached report of the Strategic Director (Place and Environment). Responsibility: Leader of the Council Minutes: It was agreed: (a) That the update be noted. (b) That the principle of the proposed programme amendments be approved, and the Strategic Director (Place and Environment) be authorised, in consultation with the Head of Investment, Growth and Tourism and the Leader of the Council, to agree and finalise the proposed programme with the development partners. (c) That authority be delegated to the Strategic Director (Place and Environment), in consultation with the Leader of the Council, to agree and approve a Shop Front Scheme.
58.	Four-Year Contract for Pitch and Flat Re-Roofing to Council Dwellings View the reasons why item 58. is restricted To consider the report of the Head of Assets and Building Control (to follow). Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education. Minutes: It was agreed: (a) That the award of the new contract for pitched and flat re-roofing to Council dwellings to Breyer Group Plc, for the consideration set out in the report (as a pre-estimate of the value of the work), be approved, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003. (b) That the functions of having regard to observations in relation to proposals to award a long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as he considers appropriate), be delegated to the Strategic Director (Place and Environment), in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

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