Agenda and draft minutes

Cabinet - Monday, 7th November, 2022 11.00 am

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Contact: Democratic Services  Email: democraticservices@dover.gov.uk

Media

Items
No. Item

44.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that an apology for absence had been received from Councillor M Bates.

45.

Declarations of Interest pdf icon PDF 143 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

46.

Record of Decisions pdf icon PDF 269 KB

The decisions of the meeting of the Cabinet held on 3 October 2022 numbered CAB 34 to CAB 43 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting held on 3 October 2022, as detailed in decision numbers CAB 34 to CAB 43, be approved as a correct record and signed by the Chairman.

47.

Housing Needs Survey pdf icon PDF 130 KB

To consider the attached report of the Head of Finance and Investment.

 

Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education

Additional documents:

Minutes:

It was agreed that a Housing Needs Survey for the Dover District be undertaken.

48.

Mobility Scooter Policy pdf icon PDF 225 KB

To consider the attached report of the Head of Housing.

 

Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education

Additional documents:

Minutes:

It was agreed:

 

(a)   That the draft Mobility Scooter Policy be noted and approved.

 

(b)   That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education, to make minor amendments to the policy in future as required. 

49.

Charges for Parking During the Christmas Period pdf icon PDF 204 KB

To consider the attached report of the Head of Commercial Services.

 

Responsibility: Portfolio Holder for Transport, Licensing and Regulatory Services

Minutes:

It was agreed that the proposal to offer free parking in the Council’s car parks on all Saturdays in December 2022 be approved.

50.

Draft St Margaret's Bay Conservation Area Character Appraisal pdf icon PDF 220 KB

To consider the attached report of the Principal Heritage Officer.

 

Responsibility: Portfolio Holder for Planning and Environment

Additional documents:

Minutes:

It was agreed:

 

(a)   That the draft St Margaret’s Bay Conservation Area Character Appraisal, as set out at Appendix 1 to the report, be published for public consultation for a period of six weeks.

 

(b)   That the Head of Planning and Development, in consultation with the Portfolio Holder for Planning and Environment, be authorised to make any necessary editorial changes to the appraisal prior to consultation in order to assist with clarity, consistency, explanation and presentation.

51.

Rural England Prosperity Fund pdf icon PDF 240 KB

To consider the attached report of the Head of Investment, Growth and Tourism.

 

Responsibility: Leader of the Council

Additional documents:

Minutes:

It was agreed:

 

(a)   That the Rural England Prosperity Fund Prospectus be noted, and the acceptance of funding be approved.

 

(b)   That authority be delegated to the Strategic Director (Place and Environment), in consultation with the Leader of the Council and the Portfolio Holder for Finance, Governance, Digital and Climate Change, to take the necessary decisions and actions required to: (i) draw up and submit an investment plan; (ii) accept the allocation of funds; (iii) administer the scheme; and (iv) complete the required returns to Government.

52.

Equality Policy and Objectives pdf icon PDF 222 KB

To consider the attached report of the Democratic and Corporate Services Manager.

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Additional documents:

Minutes:

It was agreed that the Equality Policy and objectives be approved.

53.

Dover Fastrack Advisory Board pdf icon PDF 215 KB

To consider the attached report of the Strategic Director (Place and Environment).

 

Responsibility: Portfolio Holder for Transport, Licensing and Regulatory Services

Additional documents:

Minutes:

It was agreed:

 

(a)   That the Council enters into the Statement of Commitment and Understanding of the Fastrack Advisory Board.

 

(b)   That it be noted that the effect of entering into the Statement of Commitment is to appoint the Portfolio Holder for Transport, Licensing and Regulatory Services and the Strategic Director (Place and Environment) to the Board.

54.

Treasury Management Year-End Report 2021/22 pdf icon PDF 299 KB

To consider the attached report of the Head of Finance and Investment.

 

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

Additional documents:

Minutes:

It was agreed that the Treasury Management Year-End Report for 2021/22 be received.

55.

Russell Gardens Ornamental Pond and Bridges pdf icon PDF 214 KB

To consider the attached report of the Head of Assets and Building Control.

 

Responsibility: Portfolio Holder for Community and Corporate Property

Additional documents:

Minutes:

It was agreed:

 

(a)   That concerns regarding the structural integrity of the ornamental pond in Russell Gardens be noted.

 

(b)   That the proposed investigatory survey and repair works be approved.

 

(c)   That the allocation of £110,000 from the Special Revenue Reserve to meet the cost of the proposed works be approved.

56.

Exclusion of the Press and Public pdf icon PDF 104 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

57.

Aylesham Development Update

To consider the attached report of the Strategic Director (Place and Environment).

 

Responsibility: Leader of the Council

Minutes:

It was agreed:

 

(a)   That the update be noted.

 

(b)   That the principle of the proposed programme amendments be approved, and the Strategic Director (Place and Environment) be authorised, in consultation with the Head of Investment, Growth and Tourism and the Leader of the Council, to agree and finalise the proposed programme with the development partners.

 

(c)   That authority be delegated to the Strategic Director (Place and Environment), in consultation with the Leader of the Council, to agree and approve a Shop Front Scheme.

58.

Four-Year Contract for Pitch and Flat Re-Roofing to Council Dwellings

To consider the report of the Head of Assets and Building Control (to follow).

 

Responsibility: Portfolio Holder for Social Housing, Port Health, Skills and Education.

Minutes:

It was agreed:

 

(a)   That the award of the new contract for pitched and flat re-roofing to Council dwellings to Breyer Group Plc, for the consideration set out in the report (as a pre-estimate of the value of the work), be approved, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003.

 

(b)   That the functions of having regard to observations in relation to proposals to award a long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as he considers appropriate), be delegated to the Strategic Director (Place and Environment), in consultation with the Portfolio Holder for Social Housing, Port Health, Skills and Education.

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