Agenda and draft minutes

Cabinet - Monday, 2nd December, 2024 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
59.	Apologies To receive any apologies for absence. Minutes: It was noted that an apology for absence had been received from Councillor S M Brivio.
60.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest.
61.	Record of Decisions PDF 156 KB The decisions of the meeting of the Cabinet held on 4 November 2024 numbered CAB 51 to CAB 58 (inclusive) are attached. Minutes: It was agreed that the decisions of the Cabinet meeting held on 4 November 2024, as detailed in decision numbers CAB 39 to CAB 58, be approved as a correct record and signed by the Chairman.
62.	Tenant Engagement Expenses and Incentives Policy PDF 85 KB To consider the attached report of the Head of Housing. Responsibility: Portfolio Holder for Housing, Skills and Education Additional documents: Appendix 1 - Tenant Engagement Expenses and Incentives DRAFT Policy , item 62. PDF 122 KB Appendix 2 - EIA Tenant Engagement Expenses and Incentives Policy , item 62. PDF 139 KB Minutes: It was agreed: (a) That the proposed Tenant Engagement Expenses and Incentives Policy be approved and adopted. (b) That authority be delegated to the Strategic Director (Finance and Housing), in consultation with the Portfolio Holder for Housing, Skills and Education, to make minor amendments to the Policy as required.
63.	Playzones Project - Upgrading of Multi-Use Games Areas Across District PDF 114 KB To consider the attached report of the Heads of Place & Growth and Property Assets. Responsibility: Portfolio Holder for Community and Corporate Property Additional documents: PlayZones Cabinet Report Appendix 1 S106 Allocations , item 63. PDF 74 KB Appendix 2 - Upgrade of MUGAs , item 63. PDF 2 MB PlayZones Appendix 3 - Maintenance costs , item 63. PDF 89 KB Equality Assessment document PlayZones , item 63. PDF 222 KB Minutes: It was agreed: (a) That the upgrade project proposals (including funding and costing clarifications, size adaptations, surface types and site management) for the four proposed multi-use sites, working with the Football Foundation as partner and principal funder, be approved. (b) That the Head of Place and Growth be authorised, in consultation with the Portfolio Holder for Community and Corporate Property, to take all necessary decisions and actions to maintain related project momentum and deliver these multi-use games areas. (c) That the allocation of Section 106 funds to match-fund the project from developer contributions, as listed in Appendix 1 to the report, be approved.
64.	Homelessness and Rough Sleeping Strategy PDF 96 KB View the background to item 64. To consider the attached report of the Head of Housing. Responsibility: Portfolio Holder for Housing, Skills and Education Additional documents: Appendix 1 - Homelessness & Rough Sleeping Strategy 2025-2030 , item 64. PDF 230 KB Appendix 2 - Summary of Homelessness and Rough Sleeping Strategy 2025-2030 , item 64. PDF 132 KB Appendix 3 - Homelessness and Rough Sleeping Review 2024 , item 64. PDF 255 KB Appendix 4 - Homelessness & Rough Sleeping Equality Impact Assessment , item 64. PDF 224 KB Minutes: It was agreed: (a) That the proposed Homelessness and Rough Sleeping Strategy 2025-2030 be approved and adopted. (b) That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Housing, Skills and Education, to make minor amendments to the Strategy as required.
65.	Adoption of Anti-Social Behaviour Policy PDF 86 KB View the background to item 65. To consider the attached report of the Head of Housing. Responsibility: Portfolio Holder for Housing, Skills and Education Additional documents: Appendix 1 - Anti-Social Behaviour Policy (2024) , item 65. PDF 177 KB Appendix 2 - ASB Equality Impact Assessment (2024) , item 65. PDF 186 KB Minutes: It was agreed: (a) That the proposed Anti-Social Behaviour Policy be approved and adopted. (b) That the Strategic Director (Finance and Housing) be authorised, in consultation with the Portfolio Holder for Housing, Skills and Education, to make minor amendments to the Policy as required.
66.	Appointment of Sandwich Port and Haven Commissioners PDF 83 KB To consider the attached report of the Head of Corporate Services and Democracy. Responsibility: Leader of the Council Minutes: It was agreed: (a) That a Selection Panel be established comprising a member of the Cabinet, a member of the Corporate Management Team and the clerk to the Sandwich Port and Haven Commissioners (or, if deemed more appropriate, a member of the Sandwich Port and Haven Commission) to interview applicants for the vacant independent commissioner positions and make recommendations for appointment. (b) That the appointment of the two DDC-nominated commissioners be deferred until the completion of the independent commissioner recruitment exercise in case suitable candidates are identified through that process. (c) That the Chief Executive, in consultation with the Leader of the Council, be authorised to make the final appointments for the vacant independent commissioner positions on the Sandwich Port and Haven Commission, having given consideration to the recommendations of the Selection Panel.
67.	Exclusion of the Press and Public PDF 51 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.
68.	Contract for Cleaning and Routine Maintenance of Public Conveniences and Locking/Unlocking of Other Council Assets View the reasons why item 68. is restricted To consider the attached report of the Head of Property Assets. Responsibility: Portfolio Holder for Community and Corporate Property Minutes: It was agreed that the existing contract for the cleaning and routine maintenance of public conveniences and the locking and unlocking of other Council assets, currently held by Monitor Cleaning Services Ltd, be extended by one year.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy