Agenda and minutes

Cabinet
Monday, 6th July, 2020 11.00 am

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    Items
    No. Item

    159.

    Apologies

    To receive any apologies for absence.

    Minutes:

    There were no apologies for absence.

    160.

    Declarations of Interest pdf icon PDF 143 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    There were no declarations of interest.

     

    161.

    Record of Decisions pdf icon PDF 219 KB

    The decisions of the meeting of the Cabinet held on 1 June 2020 numbered CAB 148 to CAB 158 (inclusive) are attached.

    Minutes:

    It was agreed that the decisions of the meeting held on 1 June 2020, as detailed in decision numbers CAB 148 to CAB 158, be approved as a correct record and signed by the Chairman.

     

    162.

    Adoption of Housing Stock Compliance Policies pdf icon PDF 8 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)   That the Overview and Scrutiny Committee’s recommendation, made at its meeting held on 8 June 2020 (Minute No 145), be accepted, as follows:

     

    That a report be submitted to Cabinet for the next six months on the Key Performance Indicators relating to safety compliance and that the continuation of this be reviewed after six months.

     

    (b)   That it be noted that the Council is presently reliant upon East Kent Housing to provide this information, and there is no guarantee that it will be forthcoming. 

     

    (c)   That Cabinet decision CAB 154 be reaffirmed, subject to (a) above.

     

    163.

    Review of Revenue and Capital Budgets in Response to COVID-19 Pandemic pdf icon PDF 12 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)   That the Overview and Scrutiny Committee’s recommendation, made at its meeting held on 8 June 2020 (Minute No 155), be rejected as the impact of the regeneration fund would be diminished by widening its scope to the entire district.

     

    (b)   That Cabinet decision CAB 155 be reaffirmed. 

     

     

    163a

    Dover District Council Housing Delivery Action Plan pdf icon PDF 144 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed that the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 157, made at its meeting held on 8 June (Minute No 147), be acknowledged.  

     

    164.

    Use of Future High Streets Fund Revenue Grant pdf icon PDF 145 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed that the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 158, made at its meeting held on 8 June (Minute No 148), be acknowledged.

     

     

    165.

    Essential Repairs to Dover Town Hall pdf icon PDF 215 KB

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Environment and Commercial Services

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)   That the essential repairs required to Dover Town Hall be proceeded with by using the £400,000 allocated in the Medium-Term Financial Plan.

     

    (b)   That the Strategic Director (Operations and Commercial) be authorised, in consultation with the Portfolio Holder for Environment and Commercial Services, to take the necessary actions including, but not limited to, the awarding of contracts, to deliver the works set out in the report. 

     

    166.

    Dover District Council Recovery Programme pdf icon PDF 206 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Leader of the Council

    Additional documents:

    Minutes:

    It was agreed that the workstreams and nominated Member and Officer Leads, as set out at Appendix 1 to the report, be approved.

     

     

    167.

    Kent and Medway Medical School Student Support pdf icon PDF 410 KB

    To consider the attached report of the Head of Finance and Housing

     

    Responsibility: Leader of the Council

    Minutes:

    It was agreed:

     

    (a)   That a student be supported at the Kent and Medway Medical School for five years.

     

    (b)   That the sum of £5,000 per annum be included in the draft budget for 2021/2022 and the Medium-Term Financial Plan.

     

    168.

    Aspire Project pdf icon PDF 356 KB

    To consider the attached report of the Head of Community and Digital Services.

     

    Responsibility: Portfolio Holder for Community and Tourism

    Additional documents:

    Minutes:

    It was agreed that the participation of the Council as a partner in the ASPIRE project be approved.

     

    169.

    Exclusion of the Press and Public pdf icon PDF 109 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

    170.

    Award of Contract for Recycling, Waste and Street Cleaning

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Planning and Regulatory Services

    Minutes:

    It was agreed that, subject to Folkestone & Hythe District Council agreeing likewise, the formal tender submitted by Veolia Environmental Services for joint cleansing and the recycling and waste collection across the districts of Dover and Folkestone & Hythe be accepted.

     

    171.

    Dover Fastrack Project Update

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Transport and Licensing

    Minutes:

    It was agreed that the project update be noted, and the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Transport and Licensing, be authorised as follows:

     

    (a)   To finalise details of an option agreement for the ‘Triangle Land’;

     

    (b)   To request that Homes England considers expanding the project scope to include delivery of a link to adopted highways, noting that not all of the necessary funding is in place at this time;

     

    (c)   To renegotiate, agree and accept any necessary revision to the grant-funding agreement;

     

    (d)   To request an extension of time from Homes England due to COVID-19-related delays;

     

    (e)   To allocate £120,000 from the Capital Programme to support the additional design development work required as a result of expanding the project scope.

     

     

     

    172.

    Whitfield Urban Expansion Phase 1A - Affordable Housing Delivery

    To consider the attached report of the Head of Finance and Housing.

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed that the Strategic Director (Corporate Resources), in consultation with the Portfolio Holder for Housing and Health, be authorised to take all necessary actions to progress the project including: accepting the transfer of the land, as detailed in the agreed Section 106 planning agreement; agreeing the budget and contract sum; awarding the construction contract; approving variations to the project sum if required; and, if circumstances warrant, to cancel the project.

     

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