Agenda and minutes

Cabinet
Monday, 7th September, 2020 11.00 am

  • How to watch remote meetings of the Council
  • Venue: Remote Meeting - Teams Live Event. View directions

    Contact: Kate Batty-Smith, Democratic Services Officer  Email: democraticservices@dover.gov.uk

    Link: CLICK HERE TO WATCH THE LIVE MEETING BROADCAST

    Items
    No. Item

    1.

    Apologies

    To receive any apologies for absence.

    Minutes:

    An apology for absence was received from Councillor N S Kenton.

     

    2.

    Declarations of Interest pdf icon PDF 143 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    There were no declarations of interest.

     

    3.

    Record of Decisions pdf icon PDF 226 KB

    The decisions of the meeting of the Cabinet held on 6 July 2020 numbered CAB 159 to CAB 173 (inclusive) are attached.

    Minutes:

    It was agreed that the decisions of the meeting held on 6 July 2020, as detailed in decision numbers CAB 159 to CAB 173, be approved as a correct record and signed by the Chairman.

     

     

    4.

    Affordable Housing Delivery pdf icon PDF 156 KB

    To consider the attached report of the Head of Finance and Housing.

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed that the Strategic Director (Corporate Resources), in consultation with the Portfolio Holder for Housing and Health, be authorised to take all necessary actions to develop and deliver an increased programme of affordable housing by Dover District Council, both by direct delivery and via registered providers and community organisations.

     

    5.

    Council Tax Premium for Long-Term Empty Properties Directly Affected by COVID-19 pdf icon PDF 283 KB

    To consider the attached report of the Strategic Director (Corporate Resources).

     

    Responsibility: Portfolio Holder for Finance, Governance and Digital

    Minutes:

    It was agreed that, using powers of discretion afforded by Section 13A 1(c) of the Local Government Finance Act 1992 (as amended by the Local Government Finance Act 2012), a reduction in the additional Council Tax premium charged on properties empty for over 5 years, from 200% to 100%, for the period from 1 April to 30 June 2020, be approved.  This is provided the property is occupied by 30 September 2020, and subject to individual Council Tax-payers meeting the eligibility and qualification criteria set out in paragraphs 9 and 10 of the report and complying with the application process, evidential requirements and award conditions set out in paragraphs 8, 11 and 12 of the report. 

    6.

    Annual Governance Assurance Statement 2019/20 pdf icon PDF 221 KB

    To consider the attached report of the Head of Governance.

     

    Responsibility: Portfolio Holder for Finance, Governance and Digital

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)   That the Annual Governance Assurance Statement 2019/20 be approved, and the Leader of the Council and the Head of Paid Service be requested to sign the statement on behalf of the Council.

     

    (b)   That the Governance Committee be asked to accept the Annual Governance Assurance Statement 2019/20 alongside the 2019/20 Statement of Accounts.

     

     

    7.

    Performance Report - First Quarter 2020/21 pdf icon PDF 215 KB

    To consider the attached report of the Head of Leadership Support.

     

    Responsibility: Portfolio Holder for Finance, Governance and Digital

    Additional documents:

    Minutes:

    It was agreed that the Council’s Performance Report and Actions for the First Quarter 2020/21 be noted.

     

     

    8.

    Revised Agreement for Dover Joint Transportation Board pdf icon PDF 208 KB

    To consider the attached report of the Solicitor to the Council and Kent County Council.

     

    Responsibility: Portfolio Holder for Transport, Licensing and Community

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)   That the Council enters into a revised agreement with Kent County Council relating to the establishment and operation of the Dover Joint Transportation Advisory Board.

     

    (b)   That the Solicitor to the Council, in consultation with the Portfolio Holder for Transport, Licensing and Community, be authorised to make any necessary minor changes to the draft agreement to enable it to be agreed with Kent County Council.

    9.

    Appointment of Member Representatives to Outside Bodies 2020/21 pdf icon PDF 452 KB

    To consider the attached report of the Head of Governance.

     

    Responsibility: Leader of the Council

    Minutes:

    It was agreed:

     

    (a)   That the following appointments to outside bodies for 2020/21 be approved (with appointments being for one year unless otherwise stated):

     

                Action with Communities is Rural Kent             Cllr D Beaney

                                                                                          Cllr M Rose

     

                Aylesham & District Workshop Trust                 Cllr P Walker

     

                Deal Fairtrade Steering Group                          Cllr T Bartlett

     

                Deal & Sandwich Coastal                                  Cllr M Holloway

                Community Team                                              Cllr S Beer

     

                Dover Coastal Community Team                      Cllr N Collor

                                                                                          Cllr R Walkden

     

                Dover, Deal & District                                        Cllr J Rose

                Citizens’ Advice Bureau

     

                Dover Fairtrade Steering Group                        Cllr D Hannent

     

                East Kent Spatial Development Co                   Cllr T Bartlett

     

                Industrial Communities Alliance                        Cllr S Manion

     

                JAC Kent Downs AONB Partnership                 Cllr N Kenton

     

                Kent County Playing Fields Association            Cllr T Bond

     

                Kent Forum                                                        Cllr T Bartlett

     

                Local Enterprise Partnership Board &                Cllr T Bartlett

                Executive                 

     

                Local Government Association –                        Cllr T Bartlett

                General Assembly

     

                Manston Skills & Education Board                    Cllr M Holloway

     

                Mary Hougham Almshouses                             Cllr P Jull

                (expires December 2021)

     

                Municipal Charities of Dover                              Cllr R Walkden

                (4 Years)                                                            Cllr E Biggs

                                                                               Mrs Ann Jenner

     

    Police & Crime Panel for Kent                            Cllr N Collor

     

    River Dour Partnership                                       Cllr N Collor

     

    River Stour (Internal Drainage Board)                Cllr M Conolly

                                                                                Cllr P Jull

     

    Sandwich & Pegwell Bay National                      Cllr S Chandler

    Nature Reserve Management Committee   

     

    South East England Councils                              Cllr T Bartlett

     

    Tourism South East                                             Cllr M Holloway

     

    (b)   That the Leader of the Council be requested to nominate an alternative Member to substitute at meetings on an ad hoc basis when the appointed Member is not available (and where the constitution of the body allows this).

     

    (c)   That the appointment of the Chief Executive to the Kent Forum be approved.

     

    10.

    Appointment of Project Advisory Groups 2020/21 pdf icon PDF 525 KB

    To consider the report of the Head of Governance (to follow).

     

    Responsibility: Leader of the Council

    Minutes:

    It was agreed:

     

    (a)   That the membership of the Local Plan Project Advisory Group for the Council Year 2020/21 be established as follows:

     

    Portfolio Holder for Planning & Regulatory Services (Chairman);  Chairman of the Planning Committee (Vice-Chairman); Chairman of the Overview & Scrutiny Committee; and Councillors D G Beaney, T A Bond, P D Jull, S C Manion, E A Biggs, D G Cronk and H M Williams.

     

    (b)   That the membership of the Dover Town Regeneration Advisory Board for the Council Year 2020/21 be established as follows: Leader of the Council (Chairman); Portfolio Holder for Inward Investment & Tourism (Vice-Chairman); Mayor of Dover Town Council; and Councillors N J Collor, D Hannent, J Rose, O C de R Richardson, E A Biggs, K Mills, P M Brivio and S H Beer.

     

    (c)   That the membership of the Homelessness Project Advisory Group for the Council Year 2020/21 be established as follows: Portfolio Holder for Housing & Health (Chairman); Portfolio Holder for Planning & Regulatory Services (Vice-Chairman); and Councillors S C Manion, P M Brivio and H M Williams.

     

    (d)   That the membership of the Investment Advisory Group for the Council Year 2020/21 be established as follows: Portfolio Holder for Finance, Governance & Digital (Chairman); Chairman of Governance Committee (Vice-Chairman); and Councillors M J Holloway, S H Beer and C D Zosseder.

     

    (e)   That the proposed Terms of Reference for the Local Plan Project Advisory Group set out at Appendix E of the report be approved.

     

    (f)    That the external representatives from Dover College, Megger Instruments Ltd, Viking Maritime Group, the Dover Society, the Deal Society, Sandwich Town Team and the Kent Association of Local Councils be thanked for serving on the Project Advisory Group.

     

     

     

    11.

    Exclusion of the Press and Public pdf icon PDF 104 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

    12.

    External Repairs and Decoration to Council Homes

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed that authority be delegated to the Strategic Director (Operations and Commercial) to award the contract for external repairs and decoration to Council homes, in consultation with the Portfolio Holder for Housing and Health.

     

    13.

    Cleaning of Communal Areas in Housing Blocks

    To consider the attached report of the Strategic Director (Operations and Commercial).

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed that authority be delegated to the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Housing and Health, to award the contract for the cleaning of communal areas in housing blocks on a ‘value for money’ basis, having taken into account the outcomes of the Section 20 consultation, and to take action including agreeing minor changes to the contract.

     

    Data Protection – Broadcast of Live Meetings

    1. Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. The meeting is not recorded but, information will be processed for us to meet our obligations under the Local Government Act 1972 as amended by The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panels Meetings) (England and Wales) Regulations 2020 [SI 2020 No. 392]. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and if you have any questions, please visit our website at www.dover.gov.uk/privacy