Agenda and minutes
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Apologies To receive any apologies for absence. Minutes: An apology for absence was received from Councillor N S Kenton.
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Declarations of Interest To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest.
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Record of Decisions The decisions of the meeting of the Cabinet held on 6 July 2020 numbered CAB 159 to CAB 173 (inclusive) are attached. Minutes: It was agreed that the decisions of the meeting held on 6 July 2020, as detailed in decision numbers CAB 159 to CAB 173, be approved as a correct record and signed by the Chairman.
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Affordable Housing Delivery To consider the attached report of the Head of Finance and Housing.
Responsibility: Portfolio Holder for Housing and Health Minutes: It was agreed that the Strategic Director (Corporate Resources), in consultation with the Portfolio Holder for Housing and Health, be authorised to take all necessary actions to develop and deliver an increased programme of affordable housing by Dover District Council, both by direct delivery and via registered providers and community organisations.
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Council Tax Premium for Long-Term Empty Properties Directly Affected by COVID-19 To consider the attached report of the Strategic Director (Corporate Resources).
Responsibility: Portfolio Holder for Finance, Governance and Digital Minutes: It was agreed that, using powers of discretion afforded by Section 13A 1(c) of the Local Government Finance Act 1992 (as amended by the Local Government Finance Act 2012), a reduction in the additional Council Tax premium charged on properties empty for over 5 years, from 200% to 100%, for the period from 1 April to 30 June 2020, be approved. This is provided the property is occupied by 30 September 2020, and subject to individual Council Tax-payers meeting the eligibility and qualification criteria set out in paragraphs 9 and 10 of the report and complying with the application process, evidential requirements and award conditions set out in paragraphs 8, 11 and 12 of the report. |
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Annual Governance Assurance Statement 2019/20 To consider the attached report of the Head of Governance.
Responsibility: Portfolio Holder for Finance, Governance and Digital Additional documents:
Minutes: It was agreed:
(a) That the Annual Governance Assurance Statement 2019/20 be approved, and the Leader of the Council and the Head of Paid Service be requested to sign the statement on behalf of the Council.
(b) That the Governance Committee be asked to accept the Annual Governance Assurance Statement 2019/20 alongside the 2019/20 Statement of Accounts.
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Performance Report - First Quarter 2020/21 To consider the attached report of the Head of Leadership Support.
Responsibility: Portfolio Holder for Finance, Governance and Digital Additional documents: Minutes: It was agreed that the Council’s Performance Report and Actions for the First Quarter 2020/21 be noted.
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Revised Agreement for Dover Joint Transportation Board To consider the attached report of the Solicitor to the Council and Kent County Council.
Responsibility: Portfolio Holder for Transport, Licensing and Community Additional documents: Minutes: It was agreed:
(a) That the Council enters into a revised agreement with Kent County Council relating to the establishment and operation of the Dover Joint Transportation Advisory Board.
(b) That the Solicitor to the Council, in consultation with the Portfolio Holder for Transport, Licensing and Community, be authorised to make any necessary minor changes to the draft agreement to enable it to be agreed with Kent County Council. |
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Appointment of Member Representatives to Outside Bodies 2020/21 To consider the attached report of the Head of Governance.
Responsibility: Leader of the Council Minutes: It was agreed:
(a) That the following appointments to outside bodies for 2020/21 be approved (with appointments being for one year unless otherwise stated):
Action with Communities is Rural Kent Cllr D Beaney Cllr M Rose
Aylesham & District Workshop Trust Cllr P Walker
Deal Fairtrade Steering Group Cllr T Bartlett
Deal & Sandwich Coastal Cllr M Holloway Community Team Cllr S Beer
Dover Coastal Community Team Cllr N Collor Cllr R Walkden
Dover, Deal & District Cllr J Rose Citizens’ Advice Bureau
Dover Fairtrade Steering Group Cllr D Hannent
East Kent Spatial Development Co Cllr T Bartlett
Industrial Communities Alliance Cllr S Manion
JAC Kent Downs AONB Partnership Cllr N Kenton
Kent County Playing Fields Association Cllr T Bond
Kent Forum Cllr T Bartlett
Local Enterprise Partnership Board & Cllr T Bartlett Executive
Local Government Association – Cllr T Bartlett General Assembly
Manston Skills & Education Board Cllr M Holloway
Mary Hougham Almshouses Cllr P Jull (expires December 2021)
Municipal Charities of Dover Cllr R Walkden (4 Years) Cllr E Biggs Mrs Ann Jenner
Police & Crime Panel for Kent Cllr N Collor
River Dour Partnership Cllr N Collor
River Stour (Internal Drainage Board) Cllr M Conolly Cllr P Jull
Sandwich & Pegwell Bay National Cllr S Chandler Nature Reserve Management Committee
South East England Councils Cllr T Bartlett
Tourism South East Cllr M Holloway
(b) That the Leader of the Council be requested to nominate an alternative Member to substitute at meetings on an ad hoc basis when the appointed Member is not available (and where the constitution of the body allows this).
(c) That the appointment of the Chief Executive to the Kent Forum be approved.
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Appointment of Project Advisory Groups 2020/21 To consider the report of the Head of Governance (to follow).
Responsibility: Leader of the Council Minutes: It was agreed:
(a) That the membership of the Local Plan Project Advisory Group for the Council Year 2020/21 be established as follows:
Portfolio Holder for Planning & Regulatory Services (Chairman); Chairman of the Planning Committee (Vice-Chairman); Chairman of the Overview & Scrutiny Committee; and Councillors D G Beaney, T A Bond, P D Jull, S C Manion, E A Biggs, D G Cronk and H M Williams.
(b) That the membership of the Dover Town Regeneration Advisory Board for the Council Year 2020/21 be established as follows: Leader of the Council (Chairman); Portfolio Holder for Inward Investment & Tourism (Vice-Chairman); Mayor of Dover Town Council; and Councillors N J Collor, D Hannent, J Rose, O C de R Richardson, E A Biggs, K Mills, P M Brivio and S H Beer.
(c) That the membership of the Homelessness Project Advisory Group for the Council Year 2020/21 be established as follows: Portfolio Holder for Housing & Health (Chairman); Portfolio Holder for Planning & Regulatory Services (Vice-Chairman); and Councillors S C Manion, P M Brivio and H M Williams.
(d) That the membership of the Investment Advisory Group for the Council Year 2020/21 be established as follows: Portfolio Holder for Finance, Governance & Digital (Chairman); Chairman of Governance Committee (Vice-Chairman); and Councillors M J Holloway, S H Beer and C D Zosseder.
(e) That the proposed Terms of Reference for the Local Plan Project Advisory Group set out at Appendix E of the report be approved.
(f) That the external representatives from Dover College, Megger Instruments Ltd, Viking Maritime Group, the Dover Society, the Deal Society, Sandwich Town Team and the Kent Association of Local Councils be thanked for serving on the Project Advisory Group.
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Exclusion of the Press and Public The recommendation is attached.
MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972. |
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External Repairs and Decoration to Council Homes To consider the attached report of the Strategic Director (Operations and Commercial).
Responsibility: Portfolio Holder for Housing and Health Minutes: It was agreed that authority be delegated to the Strategic Director (Operations and Commercial) to award the contract for external repairs and decoration to Council homes, in consultation with the Portfolio Holder for Housing and Health.
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Cleaning of Communal Areas in Housing Blocks To consider the attached report of the Strategic Director (Operations and Commercial).
Responsibility: Portfolio Holder for Housing and Health Minutes: It was agreed that authority be delegated to the Strategic Director (Operations and Commercial), in consultation with the Portfolio Holder for Housing and Health, to award the contract for the cleaning of communal areas in housing blocks on a ‘value for money’ basis, having taken into account the outcomes of the Section 20 consultation, and to take action including agreeing minor changes to the contract.
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