Agenda and minutes

It was noted that there were no apologies for absence.  

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

There were no declarations of interest.

The decisions of the meeting of the Cabinet held on 4 April 2022 numbered CAB 94 to CAB 101 (inclusive) are attached.

It was agreed that the decisions of the meeting held on 4 April 2022, as detailed in decision numbers CAB 94 to CAB 101, be approved as a correct record and signed by the Chairman.

To consider the attached recommendation of the Overview and Scrutiny Committee.

It was agreed that the Overview and Scrutiny Committee’s recommendation, made at its meeting held on 25 April 2022 (Minute No 140), be approved as follows:

That meetings of the Dover Town Regeneration Advisory Board be scheduled in respect of regeneration projects such as the Future High Streets Fund and the Redevelopment of Stembrook Car Park and Former Co-op Building.

To consider the report of the Head of Community and Digital Services (to follow).

Responsibility: Portfolio Holder for Finance, Governance, Digital and Climate Change

It was agreed that a new project and policy implementing processes and security to enable staff to use personal smart devices for work be approved. 

To consider the attached report of the Head of Community and Digital Services.

Responsibility: Portfolio Holder for Community and Corporate Property

It was agreed that the proposed criteria changes to the Community Grants Scheme for 2022/23, utilising the £260,000 available, and as set out in paragraph 4.2 of the report, be approved.  

To consider the attached report of the Head of Governance and HR.

Responsibility: Leader of the Council

It was agreed:

(a)  That the following appointments to outside bodies for 2022/23 be approved (with appointments being for one year unless stated otherwise):

Action with Communities in Rural Kent   Cllr D Beaney

Cllr M Rose

Aylesham & District Workshop Trust       Cllr P Walker

Deal Fairtrade Steering Group                Cllr T J Bartlett

Deal & Sandwich Coastal Community     Cllr S S Chandler

Team                                                     Cllr S H Beer

Dover Coastal Community Team            Cllr N J Collor

Cllr R S Walkden

Dover, Deal & District                             Cllr D Hawkes

Citizens’ Advice Bureau                         

Dover Fairtrade Steering Group              Cllr D Hannent

East Kent Spatial Development Co.        Cllr T J Bartlett

Industrial Communities Alliance              Cllr S C Manion

JAC Kent Downs AONB Partnership       Cllr N S Kenton

Kent County Playing Fields Association Cllr T A Bond

Kent Forum                                            Cllr T J Bartlett

Local Enterprise Partnership Board &     Cllr T J Bartlett          

Executive

Local Government Association –            Cllr T J Bartlett

General Assembly

Local Government Association Coastal   Cllr N S Kenton

Special Interest Group

Manston Skills and Education Board       Cllr D P Murphy

Police & Crime Panel for Kent                Cllr O Richardson

River Dour Partnership                           Cllr N J Collor

River Stour (Kent) Internal                      Cllr M D Conolly

Drainage Board                                      Cllr P D Jull

Sandwich & Pegwell Bay                        Cllr S S Chandler

National Nature Reserve

Management Committee

South-East England Councils                 Cllr T J Bartlett

(SEEC)                                                  (sub: O Richardson)

Tourism South-East                               Cllr T J Bartlett

(b) That the Leader of the Council be requested to nominate an alternative Member to substitute at meetings on an ad hoc basis when the appointed Member is not available (and where the constitution of the body allows this).

(c) That the appointment of the Chief Executive to the Kent Forum be approved.

To consider the attached recommendation.

It was agreed that Councillor J S Back be appointed Chairman of the Dover Joint Transportation Advisory Board for the Council Year 2022/23.

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

To consider the report of the Strategic Director (Operations and Commercial) (to follow).

Responsibility: Portfolio Holder for Community and Corporate Property

(a)   It was agreed:

(i)             That the outcome of the tender process be noted.

(ii)            That the award of the main contract for the construction works to Coniston Ltd be approved.

(iii)           That the Strategic Director (Operations and Commercial) be instructed to identify additional grant funding opportunities from other sources, including project sponsors and other partners, opportunities for prudent borrowing against expected revenues, and potential savings up to £2.25 million in the Capital Programme, in consultation with the Leader of the Council, sufficient to offset the shortfall of funding for the Maison Dieu project, with a report to be presented to a subsequent meeting of the Council.

(b)   It was agreed to recommend to Council:

(i)             That the allocation of an increase of £2.25 million in the Capital Programme to finance the increased costs of the Maison Dieu project be approved.

(ii)            That the recommendation of the Section 151 Officer, as set out in paragraph 7.1.9 of the report, be approved, as follows:

‘’It is therefore the recommendation of the Section 151 Officer that, to maintain the Council’s financial position with regards to capital expenditure, projects totalling at least the additional cost of the Maison Dieu project, currently estimated to be £2.25 million, are removed from the programme.”