Agenda and draft minutes

Cabinet - Monday, 2nd September, 2024 6.00 pm

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Venue: Council Chamber

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Media

Items
No.	Item
28.	Apologies To receive any apologies for absence. Minutes: It was noted that an apology for absence had been received from Councillor S B Blair.
29.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest.
30.	Records of Decisions PDF 167 KB The decisions of the meeting of the Cabinet held on 8 July 2024, numbered CAB 14 to CAB 23 (inclusive), and the Special meeting of the Cabinet held on 29 July 2024, numbered CAB 24 to CAB 27 (inclusive), are attached. Additional documents: Minutes Public Pack, 29/07/2024 Cabinet , item 30. PDF 157 KB Minutes: It was agreed that the decisions of the Cabinet meetings held on 8 and 29 July 2024, as detailed in decision numbers CAB 14 to CAB 23 and CAB 24 to CAB 27 respectively, be approved as correct records and signed by the Chairman.
31.	Domestic Abuse (Housing) Policy PDF 104 KB View the background to item 31. To consider the attached report of the Head of Housing. Responsibility: Portfolio Holder for Housing, Skills and Education Additional documents: Domestic Abuse - Appendix 1 , item 31. PDF 196 KB Domestic Abuse - Appendix 2 , item 31. PDF 70 KB Domestic Abuse - Appendix 3 , item 31. PDF 153 KB Minutes: It was agreed: (a) That the Domestic Abuse (Housing) Policy be approved and adopted. (b) That authority be delegated to the Strategic Director (Finance and Housing), in consultation with the Portfolio Holder for Housing, Skills and Education, to make minor amendments to the Policy as required.
32.	Kearsney Parks - Repairs to Built Assets PDF 76 KB View the background to item 32. To consider the attached report of the Head of Property Assets. Responsibility: Portfolio Holder for Community and Corporate Property Minutes: It was agreed: (a) That the projects identified in the report relating to the repair of a number of built assets/structures at Kearsney Abbey and Russell Gardens be approved, to be financed by drawing on £525,000 from the Special Revenue Projects Programme. (b) That the Strategic Director (Place and Environment) be authorised, in consultation with the Portfolio Holder for Community and Corporate Property, to prioritise potential projects from the list presented in the report. (c) That the Strategic Director (Place and Environment) be authorised, in consultation with the Portfolio Holder for Community and Corporate Property, to award contracts following tender.
33.	Property Assets - Proposed Projects PDF 84 KB View the background to item 33. To consider the attached report of the Head of Property Assets. Responsibility: Portfolio Holder for Community and Corporate Property Additional documents: Property Assets Proposed Projects Appendix , item 33. PDF 493 KB Minutes: It was agreed: (a) That the release of £100,000 from the Medium-Term Capital Programme (MTCP) for repairs to Dover Museum roof be approved. (b) That the release of £35,000 from the Special Revenue Projects budget for the reconfiguration of the Dover Museum Cinema be approved. (c) That the release of funds for the Kingsdown Beach Huts, Garage Stock Works and Grounds Maintenance Team (Facilities, Equipment & Security Improvement) projects be deferred pending further information relating to policies, consultation, planning permission, etc. (d) That the Strategic Director (Place and Environment) be authorised, in consultation with the Portfolio Holder for Community and Corporate Property, to award the necessary contracts following the tender process for the two projects described at (a) and (b).
34.	Financial Outturn 2023/24 PDF 192 KB To consider the attached report of the Head of Finance and Investment. Responsibility: Portfolio Holder for Finance, Governance, Climate Change and Environment Minutes: It was agreed that the report and outturn positions for 2023/24 be noted.
35.	Annual Governance Assurance Statement 2023/24 PDF 100 KB To consider the attached report of the Strategic Director (Corporate and Regulatory). Responsibility: Portfolio Holder for Finance, Governance, Climate Change and Environment Additional documents: Annual Governance Assurance Statement 2023-24 - Appendix , item 35. PDF 161 KB Minutes: It was agreed to note that the Annual Governance Assurance Statement 2023/24 would be presented to the Governance Committee for approval.
36.	Exclusion of the Press and Public PDF 51 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.
37.	Restoration of Maison Dieu, Dover View the reasons why item 37. is restricted View the background to item 37. To consider the attached report of the Strategic Director (Place and Environment). Responsibility: Portfolio Holder for Community and Corporate Property Minutes: It was agreed: (a) That the release of the ‘Maison Dieu Additional Works’ allocation of £700,000 in the Special Revenue Projects Programme budget be approved. (b) That the release of the ‘Maison Dieu Artwork’ allocation of £100,000 in the Special Revenue Projects Programme budget be approved. (c) That an additional budget of up to £1.3 million to finance the increased costs of the Maison Dieu project be approved.
38.	Dover Town Centre Regeneration - Dover Beacon/Bench Street Project View the reasons why item 38. is restricted View the background to item 38. To consider the attached report of the Head of Place and Growth. Responsibility: Leader of the Council Minutes: It was agreed: (a) That the award of the second stage of the design and build contract to Jenner Contractors Limited, for the sum set out in the report, be approved, and that the Strategic Director (Place and Environment) be authorised to take all actions necessary to facilitate the contract signature. (b) That the Strategic Director (Place and Environment) be authorised to take all necessary actions, including sanctioning variations to design and costs, to ensure delivery of the project, in accordance with funding requirements and allocated Council budgets, up until the point where the building is handed over and is fully operational (subject to the constraint that the cumulative effect of the delegated decisions does not increase the budget by more than £100,000).

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