Agenda and minutes

Council - Wednesday, 26th January, 2022 6.00 pm

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Venue: Council Chamber. View directions

Contact: Rebecca Brough, Democratic & Corporate Services Manager  Email: democraticservices@dover.gov.uk

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Items
No. Item

52.

Apologies pdf icon PDF 52 KB

To receive any apologies for absence.

Minutes:

An apology for absence was received from Councillor C F Woodgate.

53.

Minutes pdf icon PDF 139 KB

To confirm the Minutes of the meeting held on 20 October 2021 (to follow).

Additional documents:

Minutes:

The Minutes of the meeting held on 20 October 2021 were approved as a correct record for signing by the Chairman.

54.

Declarations of Interest pdf icon PDF 143 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

The following Members declared an interest in items of business on the agenda:

 

Councillor M Bates declared an Other Significant Interest (OSI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his wife’s employment and stated his intent to withdraw from the meeting during the consideration of that item of business.

 

Councillor D Friend declared an Other Significant Interest (OSI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his being a personal license holder and stated his intent to withdraw from the meeting during the consideration of that item of business.

 

Councillor T A Bond declared an Other Significant Interest (OSI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his employment as a consultant for hotels and stated his intent to withdraw from the meeting during the consideration of that item of business.  

 

Councillor S J Jones declared a Disclosable Pecuniary Interest (DPI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to her being a license holder and stated her intent to withdraw from the meeting during the consideration of that item of business.

 

Councillor O C de R Richardson declared a Disclosable Pecuniary Interest (DPI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his son owning a pub and stated his intent to withdraw from the meeting during the consideration of that item of business.

55.

Announcements pdf icon PDF 57 KB

To receive any announcements from the Chairman of the Council, the Leader of the Council, Members of the Cabinet or the Head of Paid Service.

Minutes:

The Chairman of the Council, Councillor M D Conolly, made the following announcements:

 

(a)  To advise that he had attended the Christmas light switch on at Sandwich.

 

(b)  To express condolences to the Chief Executive over the death of his mother.

56.

Leader's Time pdf icon PDF 89 KB

To receive an oral report at the meeting from the Leader (and Cabinet) on the business of the Executive or on any topic or subject that it is felt should be brought to the attention of the Council.

 

In accordance with Council Procedure Rule 10 (Leader’s Time):

 

(a)  The Leader (and Cabinet) shall have up to 15 minutes to make within this report any statements that they wish on any topic or subject that they feel should be drawn to the attention of the Council.

(b)  The Leader of the Main Opposition Group (or their nominee) shall be allowed up to 10 minutes to respond.

(c)  The Leader of the Council shall be allowed up to 5 minutes to exercise a right of reply (or 25% of the time given to the Opposition Group Leader(s), whichever is the greatest).

Minutes:

The Leader of the Council, Councillor T J Bartlett, included the following matters in his report:

 

(a)  To advise his attendance at the Dover Winter Light Up on Saturday 4th December 2021. The event was well attended, and it was a great example of collaborative working. He welcomed that the Christmas light events at Deal and Aylesham had also been well attended.

 

(b)  To welcome the news that the Lonely Planet guide had rated Kent’s Heritage Coast, which included Dover, amongst its best places to visit.

 

(c)   To highlight the funding that had been distributed as part of the Winter Community Grants to local groups.

 

(d)  To highlight the money raised through the DDC Lotto for local good causes.

 

(e)  To praise the good work going on at Maison Dieu and the chance for the public to see the conservation work being undertaken.

 

(f)    That the Sandwich Guildhall Forecourt works were scheduled to take place in the autumn. 

 

(g)  That the electric bus fleet for the Dover Fastrack scheme had been confirmed.

 

(h)  That consideration was being given to how to proceed with the works for Tides that had been postponed due to the pandemic.

 

(i)    That Port Health would be moving to a new facility.

 

(j)    To thank all Members who attended the briefing for the Local Plan that had been organised. He also thanked the Head of Planning, Regeneration and Development for her work during her time with the Council and wished her a happy retirement.

 

(k)   To announce that the Household Support Grant funding to help vulnerable households during winter had been received from Kent County Council. The support could be accessed through a number of local organisations including Dover and Deal Food Banks, Age Concern, the Citizens Advice Bureau and others.

 

(l)    That talks over the future of the former Regent Cinema were on-going. In addition, it was hoped that there would be a meeting with the Roman Painted House, Dover soon and there was on-going work to bring the Phoenix Centre back into use. He advised that Kent County Council were also talking to the Roundhouse Theatre group.

 

(m) To advise that the Council’s website contained details to assist residents and organisations in planning events to celebrate the Queen’s Platinum Jubilee in June 2022.

 

 

The Leader of the Opposition Labour Group, Councillor K Mills, included the following matters in his report:   

 

(a)  To highlight the effective cross-party working involved with the grants. He also pointed to the problem of the number of good causes exceeding the available funding.

 

(b)  To welcome the news of the electric fleet for the Dover Fastrack scheme.

 

(c)   The importance of securing the future of a Tides suitable for all of the residents in Deal.

 

(d)  To express hope that there would be a future for the Regent Cinema, though noting that nothing promised had happened so far.

 

(e)  To express concerns over the funding pressure on primary care and the impact this could have on GP services taking  ...  view the full minutes text for item 56.

57.

Seat Allocation and Group Appointments pdf icon PDF 4 KB

To receive from Group Leaders any changes to seat allocations or appointments.

 

(Note:  Any changes must be within the approved allocation of seats to political groups in accordance with the political balance rules (where applicable).)

Minutes:

There were no changes to the seat allocations or group appointments advised.

58.

Questions from the Public pdf icon PDF 112 KB

To receive answers in respect of questions from the public to Members of the Executive asked in accordance with Rule 11 of the Council Procedure Rules.

 

(a)  Questions will be asked in the order in which notice of them was received, except that the Chairman may group together similar questions.

(b)  The period for questions by the public shall be limited so that no further questions shall be put after the elapse of 15 minutes from the commencement of the first question.

(c)   A maximum of three minutes is allowed for the each question to be read.

(d)  A questioner who has put a question in person may also put one supplementary question without notice to the member who has replied to his or her original question. A supplementary question must arise directly out of the original question or the reply.

(e)  Afterwards, any other Member at the Chairman's discretion may speak for up to two minutes on a question or reply.

 

Questions from the Public

 

The questions from the public received within the notice period are set out in the agenda papers.

Minutes:

(1)  In accordance with Council Procedure Rule 11 a question from John Hayter was put to the Portfolio Holder for Finance, Governance, Digital and Climate Change, Councillor C A Vinson:

 

“DDC have declared a “Climate Emergency”. The Queen on the 19th of October stated “that it is up to all political leaders, business and civil society to align in the SHARED RESPONSIBILITY of saving the planet”. Currently DDC employees are able to park free of charge outside their offices at Whitfield. Why then aren’t DDC employees incentivised in the same manner as the Dover residents parking permits and pay parking/emission charge when parked outside their place of work at Whitfield?”

 

In response, the Portfolio Holder for Finance, Governance, Digital and Climate Change stated:

 

“DDC has, as you have noted, recognised the challenge posed to all of us by the climate emergency and is working to deliver a wide range of initiatives that will see a significant reduction in the carbon emissions from the Council’s activities. Progress is already being made and for example the Council’s greenhouse gas emissions have dropped from 3045 tonnes in 2017/18 to 1740 tonnes in 2020/21 and over recent months we have installed a network of EV chargers across the District including 7 at the Whitfield offices which support the Council’s own fleet of electric vehicles.

 

In addition to these initiatives, the Council is currently considering introducing additional EV charging facilities to enable staff and visitors to charge their vehicles at the offices, subject to payment for the cost of the energy and are also considering introducing a salary sacrifice scheme specifically aimed at public sector employees, which specialises in low emission vehicles.

 

As regards the car park at the Whitfield offices, this is managed in accordance with the off-street parking order and provides free parking for all those using the offices, which includes DDC staff, CCG staff and all those members of the public who visit and use the offices.”

 

(2)  In accordance with Council Procedure Rule 11 a question from Graham Wanstall was put to the Leader of the Council, Councillor T J Bartlett:

 

“It is encouraging that you have established a committee to consider plans for the Platinum Jubilee, however, it is frustrating that only district members invited to serve on it as this important national celebration concerns us all. It should be inclusive not exclusive! To date there has been little imagination or vision with ideas to permanently mark this unique jubilee. I put forward five proposals listed now and ask that you please give them proper consideration.

1)    A commemorative clock at Pencester Gardens by the bus station to replace the clock removed about five years ago by DDC.

 

2)    To relight again the Town Hall clock that was lit up until about 40 years ago with a plaque to explain why again lit up.

 

3)    To name Castle Hill from its junction with Victoria Park to the top “Queen Elizabeth II Hill”. This is a busy main road next to  ...  view the full minutes text for item 58.

59.

Questions from Members pdf icon PDF 254 KB

Up to 60 minutes is allowed for this part of the meeting unless extended by the Chairman of the Council or on a motion moved, duly seconded and approved by the Council.  Members may ask one supplementary question in addition to their original question.

 

Members may ask one supplementary question in addition to their original question.

 

The questions received are set out in the order received in the agenda papers.

Minutes:

In accordance with Rule 12(1) of the Council Procedure Rules, Members of the Cabinet responded to the following questions:

 

(1)  Councillor N J Collor asked the Portfolio Holder for Transport, Licensing and Regulatory Services, Councillor M Bates:

 

The A2 was heavily congested for many hours making it extremely difficult for our residents living to the east of the road to gain access to retail facilities in the town.

 

Dover TAP was also in place on the A20 continually for nearly 33 hours.  Of the 63 times that Dover TAP has been put in place since March on 17 of these occasions the Trigger Point to consider bringing in the next stage has been reached.

 

Although DDC is not a highway authority, we have a duty to our residents so will the Leader of the Council advise what steps this Council is taking to keep the pressure up on finding a solution once and for all as well as what steps were taken after the TAP Trigger Points were reached as well as advising the next steps after TAP is full?”

 

Reply by the Portfolio Holder for Transport, Licensing and Regulatory Services:

 

As you are aware Councillor Collor, TAP A20 is there to help protect the town from gridlocking and it is good to hear that it’s been deployed so many times and ensuring free movement around Dover.

 

The A2 has no such scheme but residents can use alternative routes to access the town such as Whitfield Hill, Melbourne Avenue and Castle Hill therefore avoiding this route entirely.

 

DDC continues to work with the highway’s agencies and government dept to find a suitable solution to the impacts of having one of the busiest roro ports in Europe.

 

The Keep Dover Clear plans are progressing well, and work is continuing with regards CCTV to monitor traffic flows, improvements to Duke of York’s and Whitfield roundabouts, HGV restrictions for Castle hill and improvements to signage on and around these routes.

 

DDC continues to lobby DfT for improvements to the strategic road network on every occasion.

 

With regards to the trigger points, once the queue has reached the Roundhill tunnels the on-duty gold commander will need to decide whether M20 Brock should be deployed. This is a huge undertaking and places enormous pressure on National Highways and Kent Police.

 

DDC does not calculate the trigger point it National Highways. Again, the emails would have to be reviewed to confirm this, but I am not aware of Brock being deployed for this alone. We again are entering into the Brock plans and Kent Police make this decision based on the flow rates, etc.”

 

(2)  Councillor N J Collor asked the Portfolio Holder for Transport, Licensing and Regulatory Services, Councillor M Bates:

“Will the Portfolio Holder for Transport, Licensing and Regulatory Services kindly advise the income, after VAT has been deducted, separately, for Stembrook Car Park and Bench Street Car Park for 2019, 2020 and 2021?”

 

Reply by the Portfolio Holder for Transport,  ...  view the full minutes text for item 59.

60.

Review of Statement of Licensing Policy - Licensing Act 2003 pdf icon PDF 336 KB

To consider the attached report of the Head of Regulatory Services.

Additional documents:

Minutes:

The Strategic Director (Corporate Resources) presented the Review of Statement of Licensing Policy – Licensing Act 2003.

 

It was moved by Councillor D A Hawkes, duly seconded by Councillor P D Jull, and

 

RESOLVED: That the revised Statement of Licensing Policy be approved.

 

(Councillor M Bates declared an Other Significant Interest (OSI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his wife’s employment and withdrew from the meeting for the consideration of this item of business.)

 

(Councillor D Friend declared an Other Significant Interest (OSI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his being a personal license holder and withdrew from the meeting for the consideration of this item of business.)

 

(Councillor T A Bond declared an Other Significant Interest (OSI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his employment as a consultant for hotels and withdrew from the meeting for the consideration of this item of business.)

 

(Councillor S J Jones declared a Disclosable Pecuniary Interest (DPI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to her being a license holder and withdrew from the meeting for the consideration of this item of business.)

 

(Councillor O C de R Richardson declared a Disclosable Pecuniary Interest (DPI) in Minute No. 60 (Review of Statement of Licensing Policy – Licensing Act 2003) due to his son owning a pub and withdrew from the meeting for the consideration of this item of business.)

 

 

 

 

61.

Council Tax Base and Council Tax Reduction Scheme 2022 pdf icon PDF 625 KB

To consider the attached report of the Strategic Director (Corporate Resources).

 

In accordance with Procedure Rule 18.6 (voting on budget decisions) a recorded vote will be held in respect of this item.

Minutes:

The Strategic Director (Corporate Resources) presented the Council Tax Base and Council Tax Reduction Scheme 2022.

 

It was moved by Councillor C A Vinson, duly seconded by Councillor M Bates, and

 

RESOLVED:  (a)     That for the financial year 2022/23, the empty homes discount for properties unoccupied and unfurnished remain at 0%, so that Council Tax will be payable in full on these properties.

 

(b)     That the District's Council Tax Base for 2022/23 be approved as 39,763.21 and the tax base for the towns and parishes in the Council’s administrative area, as set out in the table at Appendix 2 as follows:

 

Parish

2021/2022 Tax Base using collection rate

2022/2023 Tax Base using collection rate

Difference

Alkham

303.93

310.10

6.17

Ash

1,177.32

1,203.63

26.31

Aylesham

1,567.16

1,647.44

80.28

Capel-Le-Ferne

677.79

680.39

2.60

Deal

6,763.64

6,875.00

111.36

Denton-with-Wootton

177.95

176.26

-1.69

Dover

8,162.52

8,243.29

80.77

Eastry

807.20

825.06

17.86

Eythorne

793.06

799.38

6.32

Goodnestone

173.63

176.71

3.08

Guston

417.05

427.12

10.07

Hougham Without

179.72

184.29

4.57

Langdon

237.42

242.16

4.74

Lydden

260.97

288.11

27.14

Nonington

293.20

298.12

4.92

Northbourne

277.73

272.93

-4.80

Preston

384.78

392.19

7.41

Ringwould with Kingsdown

1,025.62

1,027.50

1.88

Ripple

142.39

151.39

9.00

River

1,487.93

1,492.72

4.79

St Margarets-at-Cliffe

1,299.06

1,324.47

25.41

Sandwich

1,939.66

2,027.45

87.79

Shepherdswell-with-Coldred

766.76

777.73

10.97

Sholden

722.01

727.78

5.77

Staple

232.32

237.18

4.86

Stourmouth

117.02

119.30

2.28

Sutton by Dover

307.89

310.16

2.27

Temple Ewell

666.71

675.20

8.49

Tilmanstone

159.70

164.23

4.53

Whitfield

2,079.88

2,231.59

151.71

Wingham

749.80

715.13

-34.67

Woodnesborough

494.80

510.88

16.08

Worth

490.17

498.09

7.92

Great Mongeham

271.50

288.33

16.83

Walmer

3,385.65

3,441.90

56.25

Total Band D Equivalents

38,993.94

39,763.21

769.27

 

 

 

 

 

(c)        That the “Long Term Empty Premium” for properties that have been left empty and substantially unfurnished be set at:

 

(i)            for periods of 2 years but less than 5 years, a Long-Term Empty Premium to be charged at 100%; and

 

(ii)           for periods of 5 years but less than 10 years, a Long-Term Empty Premium to be charged at 200%; and

 

(iii)          for periods of 10 years or more a Long-Term Empty Premium to be charged at 300%

 

(d)       That the Council Tax Reduction Scheme be approved as unchanged from 2021/22, using the ‘income bands’ set out in Appendix 3.

 

 

In accordance with Procedure Rule 18.6 (voting on budget decisions) a recorded vote was held. The manner of voting was as followed:

 

For (29)

Against (0)

Abstain (0)

J S Back

 

 

T J Bartlett

 

 

M Bates

 

 

D G Beaney

 

 

S H Beer

 

 

E A Biggs

 

 

T A Bond

 

 

P M Brivio

 

 

S S Chandler

 

 

N J Collor

 

 

M D Conolly

 

 

D G Cronk

 

 

D R Friend

 

 

D Hannent

 

 

D A Hawkes

 

 

M F Hibbert

 

 

S J Jones

 

 

P D Jull

 

 

L A Keen

 

 

N S Kenton

 

 

K Mills

 

 

D P Murphy

 

 

O C de R Richardson

 

 

M Rose

 

 

C A Vinson

 

 

R S Walkden

 

 

P Walker

 

 

H M Williams

 

 

C D Zosseder

 

 

 

Recorded Vote
TitleTypeRecorded Vote textResult
Council Tax Base and Council Tax Reduction Scheme 2022 Resolution Carried
  • View Recorded Vote for this item
  • 62.

    Appointment of Auditors 2023/24 to 2027/28 pdf icon PDF 235 KB

    To consider the attached report of the Strategic Director (Corporate Resources).

    Additional documents:

    Minutes:

    The Strategic Director (Corporate Resources) presented the report on the Appointment of Auditors 2023/24 to 2027/28.

     

    It was moved by Councillor D Hannent, duly seconded by Councillor M Rose, and

     

    RESOLVED:     That the Council accept the invitation of Public Sector Audit Appointments (PSAA) to continue its current participation in the national scheme for auditor appointments.

    63.

    DRAFT CALENDAR OF ORDINARY MEETINGS 2022-23 pdf icon PDF 216 KB

    To consider the attached report of the Democratic and Corporate Services Manager.

    Additional documents:

    Minutes:

    The Democratic and Corporate Services Manager presented the Draft Calendar of Ordinary Meetings 2022-23 report.

     

    It was moved by Councillor D A Hawkes, duly seconded by Councillor D G Beaney, and

     

    RESOLVED:   That the Draft Calendar of Ordinary Meetings for 2022-23 be approved in principle subject to final ratification at the Annual Meeting of Council on Wednesday 18 May 2022.

    64.

    Members' Allowances Scheme 2022/23 pdf icon PDF 225 KB

    To consider the report of the Head of Governance (to follow).

    Additional documents:

    Minutes:

    The Democratic and Corporate Services Manager presented the report on the Members’ Allowances Scheme 2022/23.

     

    Members were advised that the East Kent Joint Independent Remuneration Panel (EKJIRP) had met earlier that day and had advised that it would support an increase in allowances, including those related to travel and subsistence, up to the levels recommended in its last full Review.

     

    Members were advised that the proposed Members’ Allowances Scheme set out in Appendix 1 of the report represented no increase in the Basic or Special Responsibility Allowances.

     

    It was moved by Councillor P D Jull, duly seconded by Councillor N J Collor, and

     

    RESOLVED:   That the Members’ Allowances Scheme for 2022-23 be made at the levels set out in Appendix 1 of the report subject to an increase in the car mileage allowance from 40 pence per mile to 45 pence per mile.

    65.

    Parental Leave Policy for Councillors pdf icon PDF 286 KB

    To consider the attached report of the Democratic and Corporate Services Manager.

    Additional documents:

    Minutes:

    The Democratic and Corporate Services Manager presented the Parental Leave Policy for Councillors report. The Governance Committee was thanked for its proposed amendments to the Policy which had been incorporated into the draft before Members for consideration.

     

    It was moved by Councillor C A Vinson, duly seconded by Councillor S S Chandler, and

     

    RESOLVED:   That the draft Parental Leave Policy for Councillors be adopted and incorporated into the Constitution.

    66.

    Corporate Management Structure pdf icon PDF 140 KB

    To consider the report of the Chief Executive (to follow).

    Additional documents:

    Minutes:

    The Chairman advised that the Chief Executive and Head of Paid Service had withdrawn his report.

    67.

    Amendment of The Scheme of Office Delegations in Relation to Planning Functions pdf icon PDF 205 KB

    To consider the attached report of the Monitoring Officer.

    Minutes:

    The Solicitor to the Council and Monitoring Officer presented the Amendment to the Scheme of Officer Delegations in Relation to Planning Functions. Members were advised that the Leader of the Council had already agreed those functions that were Executive functions.

     

    It was noted that the title for the Head of Planning, Regeneration and Development was incomplete in the recommendation set out in the report and that this would need to be corrected in any motion moved.

     

    It was moved by Councillor N S Kenton, duly seconded by Councillor T A Bond, and

     

    RESOLVED:       That the Scheme of Officer Delegations contained in Section 6 of Part 3 of the Council’s Constitution be amended as follows:

     

    (a)  Where the Head of Planning, Regeneration and Development is authorised to discharge any council function, (whether solely or concurrently with any other officer), each of the following shall similarly be authorised to discharge that function:

     

    Planning and Development Manager

    Planning Policy and Projects Manager

     

    (b)  Where, prior to the date hereof, the Council or a Committee of the Council has authorised The Head of Planning, Regeneration and Development to discharge any council function, either acting alone or in consultation with any member(s) of the executive or other officer(s), then, in addition to the Head of Regeneration and Development, each of the Planning and Development Manager and the Planning Policy and Projects Manager shall be similarly authorised to discharge the function in question.

    68.

    Review of the Constitution pdf icon PDF 287 KB

    To consider the attached report of the Monitoring Officer.

     

    Due to the size of the Constitution document it has been published as a separate supplementary paper.

    Additional documents:

    Minutes:

    The Solicitor to the Council and the Monitoring Officer presented the Review of the Constitution.

     

    The Leader of the Council would be asked separately to approve any changes relating to executive functions, but the Council was asked to approve the Scheme of Officer Delegations in its totality in the event that there had been an erroneous misclassification of functions.

     

    It was moved by Councillor T J Bartlett, duly seconded by Councillor O C de R Richardson, and

     

    RESOLVED:       That the proposed changes in the Review of the Constitution 2021/22, as set out in Appendix 1, and specifically those changes relating to Part 3, Responsibility for Functions, Section 1 (Responsibility for Local Choice Functions), Section 2 (Responsibility for Council Functions) and Section 6, Sub Section C (Scheme of Officer Delegations) that relate to Council functions be approved and incorporated into the Council’s Constitution, issue no. 24.

     

    69.

    Urgent Business Time pdf icon PDF 83 KB

    To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972.

    Minutes:

    There were no items of urgent business for consideration.

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