Agenda and minutes

Extraordinary Meeting, Council - Wednesday, 19th May, 2021 6.00 pm, NEW

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Rebecca Brough, Democratic & Corporate Services Manager Email: democraticservices@dover.gov.uk

Items
No.	Item
59.	Apologies PDF 52 KB To receive any apologies for absence. Minutes: There were no apologies for absence received.
60.	Announcements PDF 56 KB To receive any announcements from the Chairman, Leader, Members of the Cabinet or Head of Paid Service. Minutes: The Chairman asked the Democratic and Corporate Services Manager to explain the housekeeping arrangements for a safe meeting due to coronavirus restrictions.
61.	Broadcasting of Council Meetings PDF 226 KB To consider the report of the Monitoring Officer. Minutes: The Democratic and Corporate Services Manager presented the report on the Broadcasting of Council Meetings. Members were advised that officers were requesting the recommendation in the report be amended to clarify that the intention was to apply to meetings of the Executive, Council and Committees. It was moved by Councillor T J Bartlett, and duly seconded by Councillor T A Bond RESOLVED: (a) That the broadcast of Executive, Council and Committee meetings during a six-month trial period be authorised commencing with immediate effect. (b) That the Democratic and Corporate Services Manager be authorised to manage all aspects of the broadcast of Executive, Council and Committee meetings.
62.	Urgent Business Time PDF 83 KB To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972. Minutes: There were no items of urgent business for consideration.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy