Agenda

Council - Wednesday, 29th January, 2025 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

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Media

Items
No.	Item
1.	Apologies PDF 52 KB To receive any apologies for absence.
2.	Minutes PDF 48 KB That Council be asked to agree an amendment to the Minutes of the full Council meeting held on 17 July 2024 at Minute No. 74 as set out in the agenda papers. To confirm the Minutes of the meeting held on 16 October 2024 (to follow). Additional documents: Minutes Public Pack, 16/10/2024 Council , item 2. PDF 163 KB
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Members are reminded that Section 106 of the Local Government Finance Act 1992 applies to the report on the Council Tax Base and Council Tax Reduction Scheme 2025/26. If any member of the Council who is present at the meeting at which this report is considered owes any sum in respect of council tax which has remained unpaid for at least two months, they shall at the meeting and as soon as practicable after its commencement disclose the fact that section 106 applies to them and shall not vote on any question with respect to the matter.
4.	Announcements PDF 57 KB To receive any announcements from the Chairman of the Council, the Leader of the Council, Members of the Cabinet or the Head of Paid Service.
5.	Leader's Time PDF 89 KB To receive an oral report at the meeting from the Leader (and Cabinet) on the business of the Executive or on any topic or subject that it is felt should be brought to the attention of the Council. In accordance with Council Procedure Rule 10 (Leader’s Time): (a) The Leader (and Cabinet) shall have up to 15 minutes to make within this report any statements that they wish on any topic or subject that they feel should be drawn to the attention of the Council. (b) The Leader of the Main Opposition Group (or their nominee) shall be allowed up to 10 minutes to respond. (c) The Leader of the Council shall be allowed up to 5 minutes to exercise a right of reply (or 25% of the time given to the Opposition Group Leader(s), whichever is the greatest).
6.	Questions from the Public PDF 70 KB To receive answers in respect of questions from the public to Members of the Executive asked in accordance with Rule 11 of the Council Procedure Rules. (a) Questions will be asked in the order in which notice of them was received, except that the Chairman may group together similar questions. (b) The period for questions by the public shall be limited so that no further questions shall be put after the elapse of 15 minutes from the commencement of the first question. (c) A maximum of three minutes is allowed for the each question to be read. (d) A questioner who has put a question in person may also put one supplementary question without notice to the member who has replied to his or her original question. A supplementary question must arise directly out of the original question or the reply. (e) Afterwards, any other Member at the Chairman's discretion may speak for up to two minutes on a question or reply. Questions from the Public The questions received during the notice period are set out in the agenda papers.
7.	Questions from Members PDF 63 KB Up to 60 minutes is allowed for this part of the meeting unless extended by the Chairman of the Council or on a motion moved, duly seconded and approved by the Council. Members may ask one supplementary question in addition to their original question. Members may ask one supplementary question in addition to their original question. The questions received are set out in the order received in the agenda papers.
8.	Motions PDF 77 KB Motions for which notice has been given are listed on the agenda in the order in which notice was received, unless the Member giving notice states, in writing, that they propose to move it at a later meeting or withdraw it. If a Motion set out in the agenda is not moved by the Member who gave notice thereof it shall, unless postponed by consent of the Council, be treated as withdrawn and shall not be moved without fresh notice. The Motions received are set out in the agenda papers.
9.	COUNCIL TAX BASE AND COUNCIL TAX REDUCTION SCHEME 2025/26 PDF 209 KB To consider the report of the Strategic Director (Finance and Housing)(to follow). Recorded Vote A recorded vote will be required in accordance with Council Procedure Rule 18.6 (Voting on Budget Decisions). Additional documents: Appendix 5 - Statutory GuidanceGuidance on empty and second homes , item 9. PDF 558 KB
10.	REVIEW OF ALLOCATION OF SEATS TO POLITICAL GROUPS 2025 PDF 133 KB To consider the Joint Report Of The Chief Executive And Monitoring Officer. Additional documents: Appendix 1 - Option 1 Review of Allocation of Seats to Political Groups 2025 , item 10. PDF 131 KB
11.	Draft Calendar of Meetings 2025/26 PDF 77 KB To consider the report of the Head of Corporate Services and Democracy. Additional documents: Appendix 1 - Calendar of Meetings 2025-26 DRAFT , item 11. PDF 74 KB Appendix 2 - KCC Term Dates 24-25 25-26 , item 11. PDF 789 KB Appendix 3 - Bank Holiday and Party Conference Dates 2025-26 , item 11. PDF 75 KB
12.	East Kent Joint Independent Remuneration Panel PDF 88 KB To consider the report of the Head of Corporate Services and Democracy. (to follow) Additional documents: Appendix 1 - Terms of Reference , item 12. PDF 153 KB
13.	SECTION 24 BACKGROUND REPORT PDF 173 KB To consider the attached report of the Strategic Director (Finance and Housing).
14.	Grant Thornton Section 24 Statutory Recommendations PDF 3 MB To consider the report of Grant Thornton.
15.	Exclusion of the Press and Public PDF 48 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION
16.	Changes to the Chief Officer Structure View the reasons why item 16. is restricted To consider the report of the Head of Paid Service.
17.	Urgent Business Time PDF 83 KB To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

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