Agenda and minutes

To elect a Chairman of the Council for the ensuing municipal year 2019/20.

The retiring Chairman of the Council, Councillor S S Chandler, welcomed both new and returning Members to the meeting.

It was moved by Councillor T J Bartlett and duly seconded by Councillor K E Morris that Councillor M D Conolly be elected Chairman of Dover District Council for the ensuing municipal year.

On being put to the meeting it was

RESOLVED:  That Councillor M D Conolly be elected Chairman of Dover District Council for the ensuing municipal year 2019/20.

(Councillor M D Conolly, having made his declaration of acceptance of office, took the chair.)

The Chairman presented the retiring Chairman with the Past Chairman’s Badge. Councillor S S Chandler addressed the Council.

To appoint a Vice-Chairman of the Council for the ensuing municipal year.

It was moved by Councillor S S Chandler, duly seconded by Councillor K E Morris that Councillor D Hannent be appointed Vice-Chairman of the Council for the ensuring municipal year.

On being put to the meeting it was

RESOLVED: That Councillor D Hannent be appointed as Vice-Chairman of Dover District Council for the ensuing municipal year 2019/20.

(Councillor D Hannent made his declaration of acceptance of office and addressed the Council.)

Apologies for absence were received from Councillors R S Walkden and C F Woodgate.

To confirm the attached Minutes of the meeting held on 6 March (to follow) and 27 March 2019.

The Minutes of the meetings held on 6 March 2019 and 27 March 2019 were approved as correct records and signed by the Chairman.

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

There were no declarations of office made by Members.

To receive any announcements from the Chairman and/or Head of Paid Service.

There were no announcements made by the Chairman.

To elect the Leader of the Council for a period of four years until the day of the next Annual Meeting of the Council following the ordinary election of all Councillors in 2023.

It was moved by Councillor S S Chandler and duly seconded by Councillor O C de R Richardson that Councillor K E Morris be elected Leader of the Council.

On being put to the meeting it was

RESOLVED:       That Councillor K E Morris be elected the Leader of the Council for a period of four years until the day of the next Annual Meeting of the Council following the ordinary election of all councillors in 2023.

To note the size and composition of the Cabinet set by the Leader of the Council.

In accordance with Rule 1.1(vii) of the Council Procedure Rules, Councillor K E Morris gave notice of his intention to appoint an Executive comprising of the Leader of the Council and six members, including the Deputy Leader.

RESOLVED: (a)     That the composition of the Cabinet be received and noted.

(b)     That it be noted that the Leader of the Council had given formal notification to the Monitoring Officer of his intention to appoint the following portfolio structure:

Leader of the Council

Deputy Leader of the Council

Portfolio Holder for Community and Tourism

Portfolio Holder for Environment and Commercial Services

Portfolio Holder for Housing and Health

Portfolio Holder for Planning and Regulatory Services

Portfolio Holder for Finance and Governance

Portfolio Holder for Transport and Licensing

To note the appointment of the Deputy Leader to hold office until the day of the next annual meeting of the Council following the ordinary election of all councillors in 2023.

In accordance with Rule 1.1(viii) of the Council Procedure Rules, Councillor K E Morris gave notice of his intention to appoint Councillor S S Chandler as Deputy Leader of the Council.

RESOLVED: That the appointment of Councillor S S Chandler as Deputy Leader be received and noted.

To note the appointment of Members to their portfolios.

In accordance with Rule 1.1(ix) of the Council Procedure Rules, Councillor K E Morris gave notice of his intention to appoint the following Members to the following Portfolios:

RESOLVED:  That the appointment of Members to Cabinet Portfolios be received and noted.

To note the size and composition of the Shadow Cabinet, which must directly reflect the Cabinet.

It was moved by Councillor K E Mills, duly seconded and

RESOLVED:  That, in accordance with notice provided by the Leader of the Opposition Group, the Shadow Cabinet be composed of the following:

That the Council:

(a)  Appoint committees to deal with matters which are neither reserved to the Council nor are executive functions.

(b)  Review the allocation of seats to political groups and non-aligned members.

(c)  Appoint Chairmen, Vice-Chairmen, Spokespersons and Deputy Spokespersons to committees as appropriate.

It was moved by Councillor K E Morris, duly seconded by Councillor S S Chandler and

RESOLVED: (a)    That, having noted the allocation of seats calculated in accordance with the provisions of the Local Government and Housing Act 1989, the Council Committees be constituted as indicated below for the ensuring municipal year and the Boards and Forums be constituted with the membership, Chairman, Vice-Chairman and Spokespersons as shown:

Dover Joint Transportation Board (7 seats)

7 Dover District Councillors

7 Kent County Councillors

3 Town Council Representatives (Dover, Deal and Sandwich)

2 Kent Association of Local Councils Representatives

East Kent Services Committee (2 seats)

2 Executive Members (Dover District Council)

2 Executive Members (Thanet District Council)

2 Members (Canterbury City Council)

East Kent Services Committee (Named Substitutes)

Electoral Matters Committee (5 seats)

General Purposes Committee (5 seats)

Governance Committee (7 seats)

Joint Staff Consultative Forum (5 Seats)

5 Dover District Councillors

5 Staff Member Representatives

Joint Health, Safety and Welfare Consultative Forum (5 Seats)

5 Dover District Councillors

5 Staff Member Representatives

Licensing Committee (15 seats)

Planning Committee (10 seats)

Regulatory Committee (5 seats)

Scrutiny (Community and Regeneration) Committee (10 seats)

To approve a programme of ordinary meetings of the Council for the ensuing municipal year.

It was moved by Councillor K E Morris, duly seconded by Councillor N S Kenton, and

RESOLVED: That the Calendar of Meetings for 2019/20 be approved as presented.

To consider the report of the Monitoring Officer.

It was moved by Councillor K E Morris, duly seconded by Councillor N S Kenton, and

RESOLVED: That the report be received and noted.

To consider the attached report of the Head of Governance.

It was moved by Councillor D Hannent, duly seconded by Councillor K E Morris, and

RESOLVED: That the report be received and noted.

There were no items of urgent business for consideration.