Agenda and minutes

Annual Meeting, Council
Wednesday, 22nd July, 2020 6.00 pm

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    Contact: Rebecca Brough, Democratic Services Manager  Email: democraticservices@dover.gov.uk

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    Items
    No. Item

    1.

    Election of the Chairman of the Council pdf icon PDF 238 KB

    To elect a Chairman of the Council for the ensuing municipal year 2020/21.

    Minutes:

    In the absence of the Chairman at the commencement of the meeting, the Vice-Chairman called for nominations for the position of Chairman of the Council for the ensuing municipal year 2020/21.

     

    It was moved by Councillor S S Chandler and duly seconded by Councillor J S Back that Councillor M D Conolly be elected Chairman of Dover District Council for the ensuing municipal year.

     

    In the absence of any other nominations it was put to the meeting and it was

     

    RESOLVED:  That Councillor M D Conolly be elected Chairman of Dover District Council for the ensuing municipal year 2020/21.

     

    (Councillor M D Conolly took the chair and gave a short address to the Council concerning his first year as Chairman of the Council and the impact that the Covid-19 pandemic had on it.)

     

    2.

    Appointment of the Vice-Chairman of the Council pdf icon PDF 238 KB

    To appoint a Vice-Chairman of the Council for the ensuing municipal year 2020/21.

    Minutes:

    The Chairman called for nominations for the position of Vice-Chairman for the ensuing municipal year 2020/21.

     

    It was moved by Councillor N J Collor and duly seconded by Councillor P D Jull, that Councillor D Hannent be appointed Vice-Chairman of Dover District Council for the ensuing municipal year 2020/21.

     

    In the absence of any other nominations it was put to the meeting and it was

     

    RESOLVED:   That Councillor D Hannent be appointed Vice-Chairman of Dover District Council for the ensuing municipal year 2020/21.

     

    (Councillor D Hannent gave a short address to the Council looking back on the completion of his record setting fifth year as Vice-Chairman of the Council.)

     

     

    3.

    Apologies pdf icon PDF 4 KB

    To receive any apologies for absence.

    Minutes:

    An apology for absence was received from Councillor J Rose.

     

     

    4.

    Minutes pdf icon PDF 176 KB

    To confirm the attached Minutes of the meeting held on 26 February 2020.

    Minutes:

    The Democratic Services Manager advised that a correction was required to the Minutes as Minute No. 71 incorrectly stated a second vote for Councillor J Rose. It should have read as one vote by Councillor J Rose against the Motion.

     

    The Minutes of the meeting held on 26 February 2020 were approved as a correct record, subject to the above amendment.

    5.

    Declarations of Interest pdf icon PDF 143 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    There were no declarations of interest made by Members.

    6.

    Announcements pdf icon PDF 4 KB

    To receive any announcements from the Chairman of the Council, the Leader of the Council, Members of the Cabinet or the Head of Paid Service.

    Minutes:

    The Leader of the Council, Councillor T J Bartlett, made an announcement to commend the great work undertaken by the Community Hub and the Business Hub during the current covid-19 pandemic and to thank Members and Officers for their hard work.

     

    The Chief Executive spoke to echo the comments of the Leader of the Council and state how proud he was of the way the council pulled together to tackle the challenges posed by covid-19.

     

    7.

    Appointment of Cabinet pdf icon PDF 4 KB

    To receive from the Leader of the Council any changes to the size and composition of the Cabinet and to note the appointment of Members to the Cabinet portfolios.

    Minutes:

    In accordance with Rule 1.1(vii) of the Council Procedure Rules, Councillor T J Bartlett gave notice of his intention to appoint an Executive comprising of the Leader of the Council, Deputy Leader of the Council and six portfolios.

     

    RESOLVED: (a)     That it be noted that the Leader of the Council had given formal notification to the Monitoring Officer of his intention to appoint the following portfolio structure:

     

    Deputy Leader of the Council

    Portfolio for Environment and Corporate Property

    Portfolio for Finance, Governance and Digital

    Portfolio for Housing and Health

    Portfolio for Inward Investment and Tourism

    Portfolio for Planning and Regulatory Services

    Portfolio for Transport, Licensing and Community

     

    (b)       That it be noted that the Leader of the Council had appointed the following Members to the following Portfolios:

     

    Portfolio

    Councillor

    Deputy Leader of the Council

    M J Holloway

    Environment and Corporate Property

    O C de R Richardson

    Finance, Governance and Digital

    C A Vinson

    Housing and Health

    D P Murphy

    Inward Investment and Tourism

    M J Holloway

    Planning and Regulatory Services

    N S Kenton

    Transport, Licensing and Community

    N J Collor

     

    8.

    Appointment of Shadow Cabinet pdf icon PDF 4 KB

    To note the composition of the Shadow Cabinet as advised by the Leader of the Main Opposition Party. The Shadow Cabinet must directly reflect the composition of the Cabinet (in accordance with the Council Procedure Rules).

    Minutes:

    In accordance with Rule 1.1(x) of the Council Procedure Rules, Councillor K E Mills gave notice of his intention to appoint a Shadow Cabinet.

     

    RESOLVED:       That, in accordance with notice provided by the Leader of the Opposition Group, the Shadow Cabinet be composed of the following:

     

    Shadow Portfolio

    Councillor

    Deputy Leader of the Opposition

    P M Brivio

    Environment and Corporate Property

    E A Biggs

    Finance, Governance and Digital

    S H Beer

    Housing and Health

    P M Brivio

    Inward Investment and Tourism

    S J Jones

    Planning and Regulatory Services

    D G Cronk

    Transport, Licensing and Community

    L A Keen

     

    9.

    Review of the Allocation of Seats to Political Groups 2020-21 pdf icon PDF 321 KB

    To allocate the seats on the committees of the Council to the different political groups and to appoint members to those committees in accordance with the allocation.

    Additional documents:

    Minutes:

    The Democratic Services Manager presented the Review of the Allocation of Seats to Political Groups 2020-21.

     

    It was moved by Councillor T J Bartlett, duly seconded by Councillor P D Jull, and

     

    RESOLVED:       (a)   That the Council appoints the following Committees, Board and Fora:

     

    ·           Dover Joint Transportation Board

    ·           East Kent Services Committee

    ·           Electoral Matters Committee

    ·           General Purposes Committee

    ·           Governance Committee

    ·           Joint Health, Safety and Welfare Consultative Forum

    ·           Joint Staff Consultative Forum

    ·           Licensing Committee

    ·           Overview and Scrutiny Committee

    ·           Planning Committee

    ·           Regulatory Committee

     

    (b) That, having noted the allocation of seats calculated in accordance with the provisions of the Local Government and Housing Act 1989, the Council Committees be constituted as indicated below for the ensuring municipal year and the Boards and Forums be constituted with the membership as shown:

     

     

    Dover Joint Transportation Board

    7 Dover District Council Members

    7 Kent County Council Members

    3 Town Council representatives (non-voting)

    2 Kent Association of Local Councils representatives (non-voting)

     

     

    Conservative (4)

    Labour (3)

    Non-Aligned Member (0)

    1

    J S Back

    E A Biggs

     

    2

    M Bates

    D G Cronk

     

    3

    M J Holloway

    J P Haste

     

    4

    N S Kenton

     

     

     

    East Kent Services Committee

    2 Executive Members (Dover District Council)

    2 Executive Members (Thanet District Council)

    2 Members (Canterbury City Council)

     

     

    Conservative (2)

    Labour (0)

    Non-Aligned Member (0)

    1

    T J Bartlett

     

     

    2

    M J Holloway

     

     

     

     

    East Kent Services Committee - Named Substitutes

     

     

    Conservative (2)

    Labour (0)

    Non-Aligned Member (0)

    1

    N J Collor

     

     

    2

    D P Murphy

     

     

     

    Electoral Matters Committee (5 seats)

     

     

    Conservative (3)

    Labour (2)

    Non-Aligned Member (0)

    1

    T J Bartlett

    P M Brivio

     

    2

    S S Chandler

    K Mills

     

    3

    P D Jull

     

     

     

    General Purposes Committee (5 seats)

     

     

    Conservative (3)

    Labour (2)

    Non-Aligned Member (0)

    1

    T A Bond

    P M Brivio

     

    2

    P D Jull

    K Mills

     

    3

    C A Vinson

     

     

     

    Governance Committee (7 seats)

     

     

    Conservative (4)

    Labour (2)

    Non-Aligned Member (1)

    1

    D Hannent

    S H Beer

    P Walker

    2

    P D Jull

    S J Jones

     

    3

    S S Chandler

     

     

    4

    J Rose

     

     

     

    Joint Health, Safety and Welfare Consultative Forum

    5 Dover District Council Members

    5 Staff representatives

     

     

    Conservative (3)

    Labour (2)

    Non-Aligned Member (0)

    1

    P D Jull

    J P Haste

     

    2

    D G Beaney

    L A Keen

     

    3

    C A Vinson

     

     

     

    Joint Staff Consultative Forum

    5 Dover District Council Members

    5 Staff representatives

     

     

    Conservative (3)

    Labour (2)

    Non-Aligned Member (0)

    1

    P D Jull

    J P Haste

     

    2

    D G Beaney

    L A Keen

     

    3

    C A Vinson

     

     

     

     

    Licensing Committee (15 Seats)

     

     

    Conservative (9)

    Labour (6)

    Non-Aligned Member (0)

    1

    M Bates

    P M Brivio

     

    2

    D G Beaney

    D G Cronk

     

    3

    T A Bond

    J P Haste

     

    4

    D Hannent

    L A Keen

     

    5

    P D Jull

    K Mills

     

    6

    S C Manion

    C D Zosseder

     

     

    7

    D P Murphy

     

     

    8

    O C de R Richardson

     

     

    9

    R S Walkden

     

     

     

    Overview and Scrutiny Committee (10 seats)

     

     

    Conservative (6)

    Labour (3)

    Non-Aligned Member (1)

    1

    M Bates

    S H Beer

    P Walker

    2

    T A  ...  view the full minutes text for item 9.

    10.

    Calendar of Ordinary Meetings 2020/21 pdf icon PDF 220 KB

    To approve a programme of meetings of the Council for the ensuing year.

    Additional documents:

    Minutes:

    The Democratic Services Manager presented the report on the Calendar of Ordinary Meetings 2020-21.

     

    It was moved by Councillor C A Vinson, duly seconded by Councillor M Bates, and

     

    RESOLVED:   That the Calendar of Meetings for 2020-21 be approved.

    11.

    Annual Report of the Governance Committee 2019/20 pdf icon PDF 198 KB

    To consider the joint report of the Chairman of the Governance Committee and the Head of Governance.

    Additional documents:

    Minutes:

    Councillor D Hannent introduced the Annual Report of the Governance Committee 2019/20.

     

    There being no dissent indicated, the report was taken as noted.

    12.

    Annual Report on Overview and Scrutiny 2019/20 pdf icon PDF 201 KB

    To consider the attached report of the Monitoring Officer.

    Additional documents:

    Minutes:

    Councillor L A Keen introduced the Annual Report of Overview and Scrutiny 2019/20.

     

    There being no dissent indicated, the report was taken as noted.

     

    13.

    Constitutional Amendments for Remote Meetings pdf icon PDF 598 KB

    To consider the attached report of the Democratic Services Manager.

    Additional documents:

    Minutes:

    The Democratic Services Manager presented the report on the Constitutional Amendments for Remote Meetings.

     

    It was moved by Councillor M J Holloway, duly seconded by Councillor O C de R Richardson, and

     

    RESOLVED:     That the changes to the Constitution set out in Appendix 1 of the report for Remote Meetings be approved and incorporated as an annex to the Council Procedure Rules with effect until 7 May 2021.

     

    14.

    Review of the Constitution 2019-20 pdf icon PDF 308 KB

    To consider the attached report of the Monitoring Officer.

     

    Due to the size of the Constitution this will be published as a supplement to the main agenda.

    Additional documents:

    Minutes:

    The Solicitor to the Council and Monitoring Officer presented the Review of the Constitution 2019-20.

     

    It was moved by Councillor C A Vinson, duly seconded by Councillor D Hannent, and

     

    RESOLVED:     That the proposed changes in the Review of the Constitution 2019/20, as set out in Appendix 1, and specifically those changes relating to Part 3, Responsibility for Functions, Section 1 (Responsibility for Local Choice Functions), Section 2 (Responsibility for Council Functions) and Section 6, Sub Section C (Scheme of Officer Delegations) that relate to Council functions be approved and incorporated into the Council’s Constitution, issue no. 23.

     

     

     

    15.

    Urgent Business Time pdf icon PDF 140 KB

    To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972.

    Minutes:

    There were no items of urgent business for consideration.

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