Agenda

Council - Wednesday, 5th March, 2025 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies PDF 52 KB To receive any apologies for absence.
2.	Minutes PDF 47 KB To confirm the Minutes of the meeting held on 29 January 2025 (to follow). Additional documents: Minutes Public Pack, 29/01/2025 Council , item 2. PDF 332 KB
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Announcements PDF 57 KB To receive any announcements from the Chairman of the Council, the Leader of the Council, Members of the Cabinet or the Head of Paid Service.
5.	Leader's Time PDF 89 KB To receive an oral report at the meeting from the Leader (and Cabinet) on the business of the Executive or on any topic or subject that it is felt should be brought to the attention of the Council. In accordance with Council Procedure Rule 10 (Leader’s Time): (a) The Leader (and Cabinet) shall have up to 15 minutes to make within this report any statements that they wish on any topic or subject that they feel should be drawn to the attention of the Council. (b) The Leader of the Main Opposition Group (or their nominee) shall be allowed up to 10 minutes to respond. (c) The Leader of the Council shall be allowed up to 5 minutes to exercise a right of reply (or 25% of the time given to the Opposition Group Leader(s), whichever is the greatest).
6.	Seat Allocation and Group Appointments PDF 37 KB To receive from Group Leaders any changes to seat allocations or appointments. (Note: Any changes must be within the approved allocation of seats to political groups in accordance with the political balance rules (where applicable).)
7.	Questions from Members PDF 61 KB Up to 60 minutes is allowed for this part of the meeting unless extended by the Chairman of the Council or on a motion moved, duly seconded and approved by the Council. Members may ask one supplementary question in addition to their original question. Members may ask one supplementary question in addition to their original question. The questions received are set out in the order received in the agenda papers.
8.	Motions PDF 54 KB Motions for which notice has been given are listed on the agenda in the order in which notice was received, unless the Member giving notice states, in writing, that they propose to move it at a later meeting or withdraw it. If a Motion set out in the agenda is not moved by the Member who gave notice thereof it shall, unless postponed by consent of the Council, be treated as withdrawn and shall not be moved without fresh notice. The Motions received are set out in the agenda papers.
9.	REVISION TO CONTRACT STANDING ORDERS PDF 79 KB To consider the attached report of the Head of Finance & Investment and the Monitoring Officer. Additional documents: Appendix 1 - Revised Contract Standing Orders , item 9. PDF 119 KB
10.	Members' Allowances Scheme 2025-26 PDF 48 KB To consider the report of the Head of Corporate Services and Democracy (to follow). Additional documents: Members Allowances Scheme Report 2025-26 , item 10. PDF 82 KB Appendix 1 - Part 6 Members Allowances Scheme , item 10. PDF 124 KB Appendix 2 - EKJIRP Recommended Levels , item 10. PDF 61 KB Appendix 3 - Kent District Council Comparison , item 10. PDF 65 KB
11.	Pay Policy Statement 2025-26 PDF 46 KB To consider the report of the Chief Executive and Head of Paid Service (to follow). Additional documents: Pay Policy Council Report and Pay Policy Statement 2025-26 , item 11. PDF 129 KB
12.	Section 25 Report PDF 115 KB To consider the attached report of the S151 Officer.
13.	Draft Budget 2025/26 and Medium-Term Financial Plan 2025/26 - 2028/29 PDF 121 KB View the background to item 13. To consider the attached report of the Head of Finance and Investment. Recorded Vote A recorded vote will be required in accordance with Council Procedure Rule 18.6 (Voting on Budget Decisions). Additional documents: Budget and MTFP - Appendix 1 , item 13. PDF 329 KB Budget and MTFP - Appendix 2 Combined Annexes , item 13. PDF 1 MB
14.	Urgent Business Time PDF 83 KB To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy