Agenda and minutes

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Venue: Council Chamber

Contact: Kate Batty-Smith  Democratic Support Officer

Items
No. Item

386.

Apologies

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from District Councillors J H Goodwin and R S Walkden, County Councillor G Cowan and Mrs M Burnham (Deal Town Council). 

387.

Appointment of Substitute Members

To note appointments of Substitute Members.

Minutes:

It was noted that, in accordance with Rule 4 of the Council Procedure Rules,  Councillor J M Smith had been appointed as substitute Member for Councillor J H Goodwin.

388.

Declarations of Interest

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

 

Where a Member has a new or registered Disclosable Pecuniary Interest (DPI) in a matter under consideration they must disclose that they have an interest and, unless the Monitoring Officer has agreed in advance that the DPI is a 'Sensitive Interest', explain the nature of that interest at the meeting.  The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a DPI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation permitting them to do so.  If during the consideration of any item a Member becomes aware that they have a DPI in the matter they should declare the interest immediately and, subject to any dispensations, withdraw from the meeting.

 

Where a Member is declaring an Other Significant Interest (OSI) they must also disclose the interest and explain the nature of the interest at the meeting.  The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a OSI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation to do so or the meeting is one at which members of the public are permitted to speak for the purpose of making representations, answering questions or giving evidence relating to the matter.  In the latter case, the Member may only participate on the same basis as a member of the public and cannot participate in any discussion of, or vote taken on, the matter and must withdraw from the meeting in accordance with the Council's procedure rules.

Minutes:

It was noted that there were no declarations of interest.

389.

Minutes pdf icon PDF 58 KB

To confirm the attached Minutes of the meeting of the Committee held on 12 September 2013.

Minutes:

The Minutes of the meeting of the Joint Transportation Board held on 12 September 2013 were approved as a correct record and signed by the Chairman, subject to there being amended to take account of Mrs Burnham's apologies having been given and that Mr Tough was representing Deal Town Council.

 

In respect of Minute No 205, Mr Rivers advised that the investigation into the fatal accident on the A258 was ongoing, but that the Police had ruled out carriageway or signage defects.  It was confirmed that the outcome of the Police investigation would be made public.  Councillor B W Bano referred to anxieties amongst the cycling community surrounding the accident, and requested that information be shared with them.  In addition, he requested that consideration be given to making cycling a standing Dover Joint Transportation Board agenda item.

 

In respect of Minute No 204, and in response to concerns raised by Councillor T A Bond, Mr Rivers reiterated that there would be no further public consultation on the proposed route of the Sholden cycle path since it was being provided as part of the Planning process. It was agreed that Sally Benge (KCC Highways and Transportation) would contact Councillor Bond to discuss his concerns.

390.

High Speed Rail Service for Deal and Sandwich

To receive a verbal report from Mr Steve Rivers, Dover District Manager, KCC Highways and Transportation.

 

Minutes:

Mr Rivers referred to a press release issued by Stephen Gasche, Kent County Council's Principal Rail Planner, in which it was stated that the high-speed rail service to Deal and Sandwich would operate beyond March 2014, and that KCC would continue to lobby the Department for Transport.  Councillors Bano and M R Eddy expressed disappointment at the lack of detail given to Members, and sought clarification on whether KCC was pressing for a regular, weekday service and the likelihood of this being achieved.  The service was crucial for the regeneration of the towns, and a break in continuity of service would lead to businesses and residents relocating elsewhere.  Mr Rivers advised that, whilst negotiations were ongoing, it would not be appropriate to disclose further information.  However, he agreed to pass on the request made by some Members that a confidential report be brought to the Board in due course.

 

RESOLVED:    That the verbal report be noted.

391.

Proposed Waiting Restrictions - Bevan Close, Deal pdf icon PDF 185 KB

To consider the attached report of KCC's Head of Transportation.

Minutes:

Mr Rivers presented the report which outlined proposals to implement traffic management measures at Bevan Close, funded by the developer.  It was clarified that the proposed double yellow lines would also protect a dropped pedestrian crossing point.  With regards to the plan at Appendix A of the report, Mr Tough referred to the broken line which indicated where there would be no parking restrictions.  Cars were often badly parked there which sometimes forced passing vehicles, including emergency vehicles, to mount the opposite kerb.  There were also a number of access points along this stretch which were likely to get blocked if parking restrictions were not imposed.

 

RESOLVED:    That the proposal be deferred in order for Mr Heaps (KCC Highways and Transportation) to consider Mr Tough's concerns and, if appropriate, bring a revised proposal back to the Dover Joint Transportation Board.

392.

Winter Service Policy 2013/14 pdf icon PDF 304 KB

To consider the report of KCC's Director of Highways and Transportation.  The report and appendices have been circulated to Membersseparately by e-mail due to their size.

Additional documents:

Minutes:

Mr Rivers presented a report that had gone to KCC's Environment, Highways and Waste Cabinet Committee on 3 October 2013, outlining proposed amendments to the Winter Service Policy for 2013/14 following a review.

 

RESOLVED:    That the report be noted.

393.

Dover Local Winter Service Plan pdf icon PDF 50 KB

To consider the attached report of KCC's Acting Head of Highway Operations.  The appendix to the report (Dover Local Winter Service Plan 2013/14) has been circulated to Members separately due to its size.

Additional documents:

Minutes:

Mr Rivers introduced the report which detailed some minor changes to Dover's Local Winter Service Plan.  In response to Councillor P M Brivio, Mr Rivers advised that a complete list of salt bin locations could be found on KCC's website.  It was also clarified that a member of the public spreading salt would be unlikely, in the event of an accident, to be found liable if they had acted with good intentions and had not been deliberately negligent.  Members were advised that there was a video on KCC's website which demonstrated how to spread salt correctly. 

 

RESOLVED:    That the report be noted.

394.

Highway Works Programme 2013/14 pdf icon PDF 99 KB

To consider the attached report of KCC Highways and Transportation.

Minutes:

Mr Rivers presented the report which updated Members on works that had been approved for construction in 2013/14.  In respect of Appendix A, the Board was advised that resurfacing works at Allenby Avenue had been postponed to the following year as a result of a torrential downpour which had caused flooding.  KCC was working with Southern Water to investigate the integrity of the sewers as, if not addressed, future flooding could damage the new surface.  It was hoped to use a method of resurfacing known as road recycling.  Funding for the Allenby Avenue works would be used at Spinney Lane, Aylesham. 

 

In respect of Appendix B, Members were advised that works at Ratling Road, Aylesham had been reprogrammed for 28 January 2014.  A typographical correction was made to Appendix C to amend all the tabled entries from January 2013 to January 2014, and to change Salisbury Avenue to Salisbury Road, Dover.  Also in respect of Appendix C, it was reported that the lighting switch-off was being monitored and there had been no reported incidents to date.  Mr Rivers undertook to investigate lighting problems at Victoria Park, Deal where several lights had been out for some time.  It was confirmed that it was not part of the switch-off exercise and was likely to be a cable fault. In response to a query from Councillor Bond, Mr Rivers undertook to check when works to the A258 at Sholden were due to be completed. 

 

In respect of Appendix H, it was clarified that numerous other Member Highway Fund projects were in progress but awaiting final approval, including projects supported by Councillors E D Rowbotham and Eddy who had committed all their funding for the current financial year.  Mr Rivers undertook to ask Mr Heaps to contact Councillor Bano regarding real-time bus information and planned works to bus route 14.  Councillor G Lymer praised culvert works at Meggett Lane, Alkham which had cured an ongoing problem.

                                               

RESOLVED:    That the report be noted.

395.

Proposed Residents' Parking Scheme pdf icon PDF 71 KB

To consider the attached report of the Director of Environment and Corporate Assets.

Additional documents:

Minutes:

The Highways and Parking Team Leader introduced the report which outlined proposals for a residents' parking scheme at Bridgeside, Deal.  Members were advised of two typographical errors in the report: references to Appendices 1 to 4 should read A to D and 64 not 65 properties had returned questionnaires.

 

RESOLVED:    That it be recommended that the Residents' Parking Scheme  detailed in the report be formally advertised and, in the event that no  objections are received, be recommended for sealing by Kent County Council.  (Any objections received to the formal advertisement will be referred back to a future meeting of the Dover Joint Transportation Board for further consideration prior to making any final recommendations.)

396.

Exclusion of the Press and Public pdf icon PDF 51 KB

The recommendation is attached.

 

The procedure for determining applications for on-street disabled persons’ parking bays is attached.

 

MATTER WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

RESOLVED:    That, under Section 100(A)4 of the Local Government Act 1972, the  public be excluded from the meeting for the remainder of the business on the grounds that the item to be considered involves the likely disclosure of exempt information as defined in paragraphs 1 and 2 of Part 1 of Schedule 12A of the Act.

397.

Applications for Disabled Persons' Parking Bays

To consider the attached report of the Director of Environment and Corporate Assets.

Minutes:

In response to queries, the Corporate Estate and Coastal Engineer clarified that the Higher Rate Mobility Allowance was due to be replaced by the Personal Independence Payment, but changes had not yet been rolled out to Dover district. 

 

Members were advised that one letter of objection had been received with regard to Application A following informal consultation with neighbours. The objector's concerns had centred around a cluster of bays that had formed in one part of the street, but there were plans to remove at least one of these bays.  In any case, with nearly 200 properties in the street, the 5% capacity threshold for disabled bays in this particular street had not been reached as it was closer to 10 bays rather than the 3 stated by the objector. 

 

In respect of Applications B and C, the Board was advised that no letters of objection had been received following informal consultation with neighbours.  Since the applicants met all the criteria, it was recommended that the applications be progressed to formal advertisement. 

 

Item D of the report dealt with the removal of two disabled parking bays which were no longer needed.  It was therefore recommended that these bays be formally advertised with the intention of removing them. 

             

RESOLVED:    (a)        That it be recommended that Applications A, B and C be formally advertised and, in the event that no objections are received, be recommended for sealing by Kent County Council (with any objections being referred back to a future meeting of the Dover Joint Transportation Board for further consideration).

 

                         (b)        That it be recommended that the two disabled parking bays detailed in Item D of the report be formally advertised with the intention of removing them and, in the event that no objections are received, be recommended for sealing by Kent County Council (with any objections being referred back to a future meeting of the Dover Joint Transportation Board for further consideration).

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