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Contact: Kate Batty-Smith Democratic Support Officer
To receive any apologies for absence.
Apologies for absence were received from Councillor L B Ridings (Kent County Council), Mr B W Bano (Deal Town Council), Mr M W Moorhouse (Sandwich Town Council) and Mr A Minns (Kent Association of Local Councils).
Appointment of Substitute Members
To note appointments of Substitute Members.
There were no substitute members appointed.
To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
It was noted that there were no declarations of interest made by Members.
To confirm the attached Minutes of the meeting of the Committee held on 9 June 2016.
The minutes of the meeting of the Joint Transportation Board held on 9 June 2016 were approved as a correct record and signed by the Chairman.
In respect of Minute No. 64 (Channel View Road and Poulton Close, Dover - Lorry Parking Prohibition Proposals) the Highways and Parking Team Leader advised that following the consultation it would return to the December meeting of the Board.
Members asked that in respect of Minute No. 62 ('Safe and Sensible' Street Lighting Update) Kent County Council be urged to implement the decision as soon as possible.
To consider the attached report of the Transport Strategy Manager, KCC Highways, Transportation and Waste.
The Dover District Manager introduced the report on Consultation on Local Transport Plan 4(LTP4): Delivering Growth without Gridlock.
The LTP4 set out nationally important strategic priorities (such as a new Lower Thames Crossing and a solution to Operation Stack), countywide priorities and priority transport schemes for each district. The local priorities for each district had been developed in co-operation with the district/borough councils.
Members were advised that a 12-week consultation would be undertaken and that responses were encouraged from key stakeholders.
Members expressed concern that a number of the Dover District priorities were urgently needed, in particular the dualling of the A2 and improvements to the A258 corridor. The need for better linkages between the M20 and M2 as a consequence of the third Thames Crossing was also highlighted.
Councillor N J Collor advised that the majority of trunk roads were the responsibility of Highways England and that he had met with them that morning.
RESOLVED: (a) That the draft Local Transport Plan 4: Delivering Growth without Gridlock 2016-2031 be noted.
(b) That the 12-week consultation for the Local Transport Plan and the accompanying Strategic Environmental Assessment (SEA) report and Equality Impact Assessment (EqIA) be noted.
To consider the attached report of the Head of Transportation, Kent County Council.
The Traffic Engineer (Kent County Council) presented the proposals for the proposed weight restriction for Wigmore Lane, Eythorne.
Members were advised that the roads into the villages of Eythorne and Shepherdswell were unsuitable for large HGVs to pass each other on and it had been proposed that weight restrictions be implemented on four key roads that would direct HGVs away from the villages. This would have been funded from the combined Member Grants of County Councillors S C Manion and G Lymer but due to the costs involved for the necessary signage required by Highways England and the withdrawal of funding from the parish councils, the proposal had been reduced to a single weight restriction at Wigmore Lane, Eythorne.
There was concern expressed that the scheme did not consider the whole area and lacked local support. Furthermore, by implementing it for one road only it would be transferring the problem to other local roads.
Councillor P Walker proposed that the scheme be deferred and reviewed to take into account the whole area. Councillor G Lymer proposed that the views of local members should also be considered when reviewing the scheme.
It was proposed by Councillor G Cowan and duly seconded
That the scheme be deferred to enable all local members to meet and review the matter again with the appropriate officers from Kent County Council and Highways England and develop a better solution for the whole area, and that this be reported back to the Dover Joint Transportation Board once agreed with local members.
On being put to the vote it was CARRIED and
RESOLVED: That the scheme be deferred to enable all local members to meet and review the matter again with the appropriate officers from Kent County Council and Highways England and develop a better solution for the whole area, and that this be reported back to the Dover Joint Transportation Board once agreed with local members.
To consider the attached report of the Head of Transportation, Kent County Council.
The Principal Transport Planner (Kent County Council) presented the progress update on the Sandwich Town Centre Improvements funded from the S106 agreement.
(a) Install a 7.5 tonne weight restriction across the town
The 7.5 tonne weight restriction had been implemented on 27 June 2016 and initial views were that it had reduced the number of lorries entering Sandwich.
(b) Install 3 new village gateway features and multilingual signage on the outskirts of the town
There had also been 3 new village gateways installed with an additional gate to be installed on the Deal roundabout at the request of Sandwich Town Council.
(c) Employ an external consultant to holistically look at Sandwich and propose changes to improve traffic flows and the pedestrian experience
Rummey Design had finished the work they had been commissioned to do anjd were due to present a final report to Sandwich Town Council.
(d) Employ Kent County Council to carry out detailed analysis with a view to creating a design to install parking chicanes along New Street and High Street (in place of originally proposed traffic tables)
At the request of Sandwich Town Council this analysis was incorporated into the Rummey Design work. In addition, Kent County Council had obtained DDA funds to improve disability access in Sandwich and was designing a Zebra Crossing to link the ropewalk across New Street.
(e) Employ Kent County Council to carry out detailed analysis of Breezy Corner with a view to creating a design that will protect the pedestrians and historic buildings from damage caused by vehicles
Kent County Council was designing the scheme which proposed extending the footways and installing bollards to prevent Heavy Goods Vehicles from being able to make the left turn onto Strand Street when travelling from Harnet Street. There would be consultation with Stagecoach to confirm that bus access would still be possible.
In response to a question from Councillor N J Collor, it was stated that so far the following had been spent from the S106 funds:
· £45,000 on Rummey Design
· £17,000 on Gateways and Signs
· £4,000 on extra Gateway, lining and signs
Councillor P Walker suggested that in addition to Sandwich, a holistic look needed to be taken at all towns in the district to propose changes to improve traffic flows.
RESOLVED: That the progress update be noted and an update be provided to a future meeting.
To consider the attached report of the Director of Highways, Transportation and Waste, Kent County Council.
The Dover District Manager presented the Highway Works Programme 2016/17, setting out the works programmed for the period 2016/17.
(a) Footway and Carriageway Improvements Scheme (Appendix A)
The Bellers Bush Roundabout was at the junction with the A256/A258 and not A256/A259 as stated in the report.
(b) Drainage (Appendix B)
Members were advised that work was taking place on-site at St Mary’s Close, Woodnesborough and was expected to take 10-12 days to complete.
(c) Street Lighting (Appendix C)
The street lighting column replacements set out in the programme would be completed by the end of October 2016 and that 58% (2,700) of street lights had been converted to LED lights as of 9 September 2016.
Phase 2 would be for the conversion of street lights to LEDs on major roads and town centres in 2017.
(d) Developer Funded Works (Appendix E)
The Spinney Lane, Aylesham junction improvements were waiting for Tree Preservation Order permissions to be resolved before work could be undertaken.
(e) Public Rights of Way (PROW) (Appendix F)
It was clarified that PROW EB10 applied to Aycliffe to Maxton.
(f) Combined Member Fund (Appendix I)
Councillor E Rowbotham advised that the St Richards Road bus shelter was used by elderly people in sheltered accommodation.
RESOLVED: That the Highway Works Programme 2016/17 be noted.
The recommendation is attached.
The procedure for determining applications for on-street disabled persons’ parking bays is attached.
MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION
It was moved by Councillor D G Cronk, duly seconded and
RESOLVED: That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the item to be considered involves the likely discussion of exempt information as defined in paragraphs 1 and 2 of Part 1 of Schedule 12A of the Act.
Applications for Disabled Persons' Parking Bays
To note the attached report of the Director of Environment and Corporate Assets.
Members received the applications for Disabled Persons’ Parking Bays.
RESOLVED: (a) That it be noted that Applications A, B, C, D, E, F, G, H and I had been approved by the Officer in accordance with Kent County Council’s recommended criteria.
(b) That it be noted that Applications A, B, C, D, E, F, G, H and I would be formally advertised and, in the event that no objections were received, would be installed by Kent County Council (with any objections being referred back to Kent County Council for a final decision).