Agenda and minutes
Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.
For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.
Guidance on how to watch live broadcasts of meetings.
The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)
PDF 156 KBVenue: HMS Brave Room - Council Offices. View directions
Contact: Rebecca Brough Team Leader - Democratic Support
| No. | Item |
|---|---|
|
Apologies To receive any apologies for absence. Minutes: An apology for absence was received from Councillor S M Le Chevalier.
|
|
|
Appointment of Substitute Members To note appointments of Substitute Members. Minutes: It was noted that, in accordance with Council Procedure Rule 4, that Councillor P G Heath had been appointed as substitute for Councillor S M Le Chevalier.
|
|
|
Declarations of Interest To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
Where a Member has a new or registered Disclosable Pecuniary Interest (DPI) in a matter under consideration they must disclose that they have an interest and, unless the Monitoring Officer has agreed in advance that the DPI is a 'Sensitive Interest', explain the nature of that interest at the meeting. The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a DPI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation permitting them to do so. If during the consideration of any item a Member becomes aware that they have a DPI in the matter they should declare the interest immediately and, subject to any dispensations, withdraw from the meeting.
Where a Member is declaring an Other Significant Interest (OSI) they must also disclose the interest and explain the nature of the interest at the meeting. The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a OSI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation to do so or the meeting is one at which members of the public are permitted to speak for the purpose of making representations, answering questions or giving evidence relating to the matter. In the latter case, the Member may only participate on the same basis as a member of the public and cannot participate in any discussion of, or vote taken on, the matter and must withdraw from the meeting in accordance with the Council's procedure rules.
Where a Member does not have either a Disclosable Pecuniary Interest (DPI) or Other Significant Interest (OSI) but is of the opinion that for transparency reasons alone s/he should make an announcement in respect of a matter under consideration, they can make a Voluntary Announcement of Other Interests (VAOI). A Member declaring a VAOI may still remain at the meeting and vote on the matter under consideration.
Note to the Code:
Situations in which a Member may wish to make a VAOI include membership of outside bodies that have made representations on agenda items; where a Member knows a person involved, but does not have a close association with that person; or where an item would affect the well-being of a Member, relative, close associate, employer, etc. but not his/her financial position. It should be emphasised that an effect on the financial position of a Member, relative, close associate, employer, etc OR an application made by a Member, relative, close associate, employer, etc would both probably constitute either an OSI or in some cases a DPI. Minutes: There were no declarations of interest received from members.
|
|
|
To confirm the attached Minutes of the meeting of the Committee held on 9 April 2013. Minutes: The Minutes of the meeting of the Committee held on 9 April 2013 were approved as a correct record and signed by the Chairman. |
|
|
Benefit in Kind Policies To consider the attached report of the Head of Paid Service. Minutes: Members considered the report of the Head of Paid Service for changes to five Benefit in Kind Policies that form part of the Officer’s Conditions of Service.
A review of the Conditions of Service concluded that a number of Benefit in Kind Policies were found to be no longer fit for purpose, and/or required regularising and/or not fit with the salary scales introduced with the 2009 Job Evaluation scheme. A 45 day formal consultation with all staff and negotiations between representatives of Corporate Management Team and the recognised Trade Unions led to the recommendation of the five revised policies to be introduced from 1 April 2014, including seeking approval to vary the terms and conditions of employment of all staff in accordance with the revised policies.
RESOLVED: (a) That the five Benefit in Kind Policies contained within the report be APPROVED for introduction from 1 April 2014.
(b) That the terms and conditions of all staff are varied in accordance with the policies with effect from 1 April 2014 and that any new staff be employed on the revised terms and conditions.
(c) That the Director of Governance be authorised to make any associated adjustments to the Statement of Particulars and Condition of Service documents.
|
|
|
Exclusion of the Press and Public The recommendation is attached.
MATTER WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: RESOLVED: That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the item to be considered involves the likely disclosure of exempt information as defined in the paragraph of Part 1 of schedule 12A of the Act.
|
|
|
Pay Award 2014 To consider the attached report of the Head of Paid Service. Minutes: The Committee considered the report of the Head of Paid Service which outlined proposals for a 1.5% pay award on the salary of all staff with effect from 1 April 2014.
In accordance with the Collective Bargaining Agreement (CBA), the Head of Paid Service sought independent advice on market positioning regarding pay from Total Rewards Projects Ltd (TRP) which had recommended a pay award of 1.5%. Following negotiations between management and the recognised Trade Unions (Unison and GMB (MPO), the recognised unions informed management that they accepted the offer.
Members acknowledged the hard work of staff and the effort put in during the recent floods and fully supported the pay award.
RESOLVED: That the pay award of 1.5% on the salary of all staff be APPROVED with effect from 1 April 2014.
|