Agenda and minutes

General Purposes Committee - Monday, 19th July, 2021 2.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

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The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

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Items
No.	Item
14.	Apologies To receive any apologies for absence. Minutes: An apology for absence was received from Councillor C A Vinson.
15.	Appointment of Substitute Members To note appointments of Substitute Members. Minutes: It was noted that in accordance with Council Procedure Rule 4, Councillor T J Bartlett had been appointed as substitute member for Councillor C A Vinson.
16.	Declarations of Interest PDF 143 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest made by Members.
17.	Minutes PDF 9 KB To confirm the attached Minutes of the meetings of the Committee held on 18 March 2021. Minutes: The Minutes of the meeting held on 18 March 2021 were approved as a correct record for signing by the Chairman.
18.	Exclusion of the Press and Public PDF 103 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: It was moved by Councillor T A Bond, duly seconded by Councillor P M Brivio and RESOLVED: That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the items to be considered involved the likely disclosure of exempt information as defined in paragraph 4 of Part I of Schedule 12A of the Act.
19.	Remote Working Policy View the reasons why item 19. is restricted The consider the report of the Head of Governance (to follow). Minutes: The Chief Executive presented the Remote Working Policy to the Committee. Members considered the implications of the policy and how it would be implemented. RESOLVED: (a) That the Remote Working Policy be approved with immediate effect. (b) That the Head of Governance be authorised to make minor amendments to the Remote Working Policy. (c) That the Remote Working Policy be reviewed after six months of operation.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy