Agenda and minutes

General Purposes Committee - Monday, 27th September, 2021 5.00 pm, NEW

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

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The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: HMS Brave Room. View directions

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Items
No.	Item
20.	Apologies PDF 4 KB To receive any apologies for absence. Minutes: There were no apologies for absence received.
21.	Appointment of Substitute Members PDF 4 KB To note appointments of Substitute Members. Minutes: There were no substitute members appointed.
22.	Declarations of Interest PDF 143 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest made by Members.
23.	Minutes PDF 139 KB To consider the Minutes of the meeting held on 19 July 2021 (to follow). Additional documents: Minutes Public Pack, 19/07/2021 General Purposes Committee , item 23. PDF 16 KB Minutes: The Minutes of the meeting held on 19 July 2021 were approved as a correct record for signing by the Chairman.
24.	Exclusion of the Press and Public PDF 102 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: It was moved by Councillor T A Bond, duly seconded by Councillor C A Vinson and RESOLVED: That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the items to be considered involved the likely disclosure of exempt information as defined in paragraph 1 of Part I of Schedule 12A of the Act.
25.	APPOINTMENT RELATING TO EAST KENT SERVICES View the reasons why item 25. is restricted To consider the attached report of the Head of Governance. Minutes: The Solicitor to the Council and Monitoring Officer presented the report on the appointment relating to East Kent Services. Members were advised that neither the Executive Leader nor any other member of the Executive had raised any objection, pursuant to Prescribed Standing Orders, to the proposed appointment to the office of Head of Collaborative Services. RESOLVED: That Louise May, Head of Governance and HR, be appointed to the office of Head of Collaborative Services.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy