Agenda and minutes

General Purposes Committee - Monday, 3rd October, 2022 1.00 pm, NEW

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Rebecca Brough, Democratic & Corporate Services Manager Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
7.	Apologies PDF 52 KB To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors P M Brivio and K Mills.
8.	Appointment of Substitute Members PDF 55 KB To note appointments of Substitute Members. Minutes: It was noted that, in accordance with Council Procedure Rule 4, Councillor E A Biggs had been appointed as substitute members for Councillor P M Brivio.
9.	Declarations of Interest PDF 143 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest made by Members.
10.	Minutes PDF 16 KB To consider the attached Minutes of the meeting held on 30 August 2022. Minutes: The minutes of the meeting held on 30 August 2022 were approved as a correct record for signing by the Chairman.
11.	Exclusion of the Press and Public PDF 8 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION Minutes: It was moved by Councillor C A Vinson, duly seconded by Councillor T A Bond, and RESOLVED: That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the items to be considered involved the likely disclosure of exempt information as defined in paragraph 4 of Part I of Schedule 12A of the Act.
12.	Business Mileage Rates View the reasons why item 12. is restricted To consider the report of the Chief Executive and Head of Paid Service (to follow). Minutes: The Head of Governance and HR presented the report on Business Mileage Rates. RESOLVED: (a) That the revision of all employee business mileage rates to mirror HMRC rates with effect from 1 November 2022 be approved. (b) That the Head of Paid Service be authorised to make any amendments to the mileage rates in line with any changes made by HMRC in the future.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy