Agenda

Governance Committee - Thursday, 19th March, 2020 6.00 pm, CANCELLED

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: HMS Brave Room. View directions

Contact: Jemma Duffield Democratic Services Officer

Note: The meeting of Governance Committee scheduled for Thursday, 19 March 2020 at 6.00 pm has been cancelled by the Chief Executive in response to the escalating COVID-19 health crisis to protect the health of participants in the meeting and the public.

Items
No.	Item
1.	Apologies To receive any apologies for absence.
2.	Appointment of Substitute Members To note appointments of Substitute Members.
3.	Declarations of Interest PDF 37 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 114 KB To confirm the attached Minutes of the meeting of the Committee held on 21 January 2020.
5.	Treasury Management Quarter Three Report 2019/20 PDF 291 KB To consider the attached report of the Head of Finance and Housing. Additional documents: Appendix 1 Q3-2019-20-Treasury-Report , item 5. PDF 306 KB Copy of Appendix 2 TM Q3 to 31.12.2019 , item 5. PDF 102 KB Copy of Appendix 3 TM Q3 to 31.12.2019 , item 5. PDF 104 KB Copy of Appendix 4 TM Q3 to 31.12.2019 , item 5. PDF 101 KB
6.	Quarterly Internal Audit Update Report PDF 991 KB To consider the attached report of the Head of Audit Partnership (East Kent Audit Partnership).
7.	Internal Audit Charter and Draft Internal Audit Plan 2020-21 PDF 470 KB To consider the attached report of the Head of Audit Partnership (East Kent Audit Partnership). Additional documents: Copy of Dover - 2020-21 and 4 year strategic plan , item 7. PDF 278 KB
8.	Internal Audit Standards Self-Assessment PDF 248 KB To consider the report of the Head of Audit Partnership (East Kent Audit Partnership).
9.	External Audit Plan PDF 439 KB To consider the attached report of external audit, Grant Thornton.
10.	Review of Member Code of Conduct Arrangements PDF 197 KB To consider the attached report of the Monitoring Officer. Additional documents: Appendix 1 - Annex 1 Procedure on Receipt of a Complaint (March 2020) , item 10. PDF 310 KB Appendix 1 - Annex 3 Hearing Panel Procedure (March 2020) , item 10. PDF 249 KB
11.	Annual Governance Assurance Statement Action Plan Update PDF 94 KB To consider the attached report of the Head of Governance. Additional documents: 190320 Appendix 1 - Action Plan - Update , item 11. PDF 118 KB

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy