Agenda

Governance Committee - Thursday, 27th June, 2024 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies To receive any apologies for absence.
2.	Appointment of Substitute Members To note appointments of Substitute Members.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 93 KB To confirm the attached Minutes of the meeting of the Committee held on 28 March 2024.
5.	Annual Write Off Report for Parking Services PDF 86 KB To consider the attached report of the Strategic Director (Finance and Housing).
6.	Annual Debt Collection Report for East Kent Services (managed by Civica UK Ltd) PDF 143 KB To consider the attached report of the Strategic Director (Finance and Housing).
7.	Annual Write Off Report for Housing Services PDF 86 KB To consider the attached report of the Strategic Director (Finance and Housing).
8.	Quarterly Internal Audit Update Report PDF 282 KB To consider the attached report of the Head of Audit Partnership.
9.	Internal Audit Annual Report PDF 200 KB To consider the attached report of the Head of Audit Partnership.
10.	External Quality Assessment of Internal Audit PDF 145 KB To consider the attached report of the Head of Audit Partnership. Additional documents: Annex 1 - EKAP EQA Mar 2024 , item 10. PDF 542 KB
11.	Audit Progress Report and Sector Updates PDF 3 MB To consider the attached report of the external auditors, Grant Thornton.
12.	Informing the Risk Assessment - Statement of Accounts 2023/24 PDF 75 KB To consider the attached report of the Strategic Director (Finance and Housing). Additional documents: Informing the audit risk assessment 23-24 - Appendix 1 , item 12. PDF 528 KB
13.	2023/24 and Historic Accounts Update PDF 80 KB To consider the report of the Strategic Director (Finance and Housing) (to follow). Additional documents: Appendix 1 2020-21 Outturn Report Governance , item 13. PDF 176 KB Appendix 2 Draft Statement 20-21 , item 13. PDF 1 MB Appendix 3 2021-22 Outturn Report Governance , item 13. PDF 178 KB Appendix 4 Draft Statement 21-22 , item 13. PDF 1 MB Appendix 5 2022-23 Outturn Report Governance , item 13. PDF 172 KB Appendix 6 Draft Statement 22-23 , item 13. PDF 1 MB
14.	Delivery of Agendas to Council Members PDF 104 KB To consider the attached report of the Head of Corporate Services and Democracy.
15.	Governance Committee Member Training PDF 113 KB To consider the attached report of the Head of Corporate Services and Democracy.
16.	Review of the Constitution PDF 119 KB View the background to item 16. To consider the report of the Monitoring Officer (to follow). Additional documents: Constitution 2024 Issue 26 DRAFT , item 16. PDF 4 MB

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy