Agenda

Governance Committee - Thursday, 27th February, 2025 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies To receive any apologies for absence.
2.	Appointment of Substitute Members To note appointments of Substitute Members.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 146 KB To confirm the attached Minutes of the meeting of the Committee held on 5 December 2024 (to follow).
5.	Revision to Contract Standing Orders PDF 80 KB To consider the attached report of the Head of Finance and Investment and Monitoring Officer. Additional documents: Appendix 1 - Contract Standing Orders 270225 , item 5. PDF 119 KB
6.	Treasury Management Quarter Three Report 2024/25 PDF 91 KB To consider the attached report of the Head of Finance and Investment. Additional documents: Appendix 1A -TM-Outturn-Report-Q3 2024-25 , item 6. PDF 206 KB Appendix 1B - Prudential Indicator - Q3 2024-25 , item 6. PDF 110 KB Appendix 2 TM 3rd Qtr FY 24-25 ending 31 Dec , item 6. PDF 77 KB Appendix 3 TM 3rd Qtr FY 24-25 ending 31 Dec , item 6. PDF 92 KB Appendix 4 TM 3rd Qtr FY 24-25 ending 31 Dec , item 6. PDF 75 KB
7.	Revised 2023/24 Annual Governance Assurance Statement PDF 81 KB To consider the attached report of the Head of Corporate Services and Democracy. Additional documents: Annual Governance Assurance Statement 2023-24 - Revised Version , item 7. PDF 168 KB
8.	Audit Findings Report for the Year Ended 31 March 2024 PDF 9 MB To consider the attached report of the Key Audit Partner - Grant Thornton (external auditors).
9.	Statement of Accounts 2023/24 PDF 98 KB To consider the attached report of the Director of Housing, Finance and Assets. Additional documents: Appendix 1 Dover Statement 23-24 - Final , item 9. PDF 948 KB Appendix 2 Letter of Representation , item 9. PDF 108 KB
10.	Progress Update on Section 24 Statutory Recommendations PDF 83 KB To consider the attached report of the Director of Housing, Finance and Assets. Additional documents: Appendix 1 Progress Update on External Audit Recommendations , item 10. PDF 73 KB
11.	Auditor's Annual Report for the Year Ended 31 March 2024 PDF 5 MB To consider the report of the Key Audit Partner – Grant Thornton (external auditors)(to follow).
12.	Quarterly Internal Audit Update Report PDF 238 KB To consider the attached report of the Head of Audit Partnership.
13.	Draft Internal Audit Plan 2025-26 PDF 118 KB To consider the attached report of the Head of Audit Partnership. Additional documents: Annex A - 25-26 4 Yr Plan , item 13. PDF 136 KB
14.	Corporate Risk Register Quarterly Report PDF 98 KB To consider the report of the Head of Corporate Services and Democracy (to follow). Additional documents: R00 Risk Register Summary Cover Report February 2025 , item 14. PDF 191 KB

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy