Agenda and minutes

Electoral Matters Committee - Monday, 4th August, 2014 12.00 pm

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Items
No.	Item
1.	Apologies for Absence To receive any apologies for absence. Minutes: There were no apologies for absence received.
2.	Appointment of Substitute Members To note appointments of Substitute Members. Minutes: There were no substitute members appointed.
3.	Declarations of Interest PDF 42 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda. Minutes: There were no declarations of interest received from Members.
4.	Minutes PDF 45 KB To confirm the attached Minutes of the meeting of the Committee held on 4 December 2012. Minutes: The Minutes of the meeting of the Committee held on 4 December 2012 were approved as a correct record and signed by the Chairman.
5.	Statutory Review of Polling Districts PDF 62 KB To consider the report of the Head of Democratic Services (to follow). Additional documents: Appendix 1 - Copy of Parliamentary electorate 2014 review , item 5. PDF 63 KB 03511 - Poll Dists AD1to3 and Wards 2014 , item 5. PDF 1 MB 03611 - Poll Dists BC1 n BC2 and Wards 2014 , item 5. PDF 1 MB 03711 - Poll Dist BD and Wards 2014 , item 5. PDF 960 KB 03811 - Poll Dist BF and Wards 2014 , item 5. PDF 1 MB There are a further 44 documents.View the full list of documents for item 5. Minutes: The Head of Democratic Services introduced the report on the Statutory Review of Polling Districts. The Council was required to undertake a review of its existing scheme of Polling Districts (a geographical sub-division of an electoral area) by no later than 31 January 2015. While there was no requirement to sub-divide an electoral area, the Council must ensure that all electors had reasonable facilities for voting as were practicable, including designating a Polling Place for each Polling District. The Head of Democratic Services advised that as part of the review, the Council would undertake a 5 week period of public consultation on the current Polling District scheme. The results of that consultation would be brought to a future meeting of the Committee for it to determine what recommendations it wished to ultimately make to the full Council. RESOLVED: That the Polling District scheme be approved for consultation.
6.	Work Programme 2014/15 To give consideration to the Work Programme of the Committee. The Head of Democratic Services will report verbally. Minutes: The Head of Democratic Services gave a verbal update to the Committee on items for the work programme during the municipal year 2014/15. (a) Kent County Council Electoral Arrangements The Committee was advised that the Local Government Boundary Commission for England (LGBCE) was about to commence a review of the electoral arrangements for Kent County Council. It was stated that the outcome of this review was likely to impact on the County Electoral Division boundaries in Dover. (b) Dover District Council Electoral Arrangements The Head of Democratic Services advised that the Council had the option of approaching the LGBCE to request a review of its own electoral arrangements if it wished. Councillor P A Watkins requested a report on these matters for the next meeting. RESOLVED: That the proposed work programme be noted.

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