Agenda and draft minutes

Electoral Matters Committee
Monday, 15th October, 2018 12.00 pm

  • How to watch remote meetings of the Council
  • Venue: HMS Brave Room. View directions

    Contact: Rebecca Brough  Democratic Services Manager

    Items
    No. Item

    5.

    Apologies

    To receive any apologies for absence.

    Minutes:

    An apology for absence was received from Councillor B Gardner.

    6.

    Appointment of Substitute Members

    To note appointments of Substitute Members.

    Minutes:

    It was noted that in accordance with Council Procedure Rule 4, Councillor P M Wallace had been appointed as substitute member for Councillor B Gardner.

    7.

    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    There were no declarations of interest made by Members.

    8.

    Minutes pdf icon PDF 61 KB

    To confirm the attached Minutes of the meeting of the Committee held on 27 June 2018.

    Minutes:

    The Minutes of the meeting held on 27 June 2018 were approved as a correct record and signed by the Chairman.

    9.

    Statutory Review of Polling Districts pdf icon PDF 71 KB

    To consider the report of the Electoral Services Team Leader (to follow).

    Additional documents:

    Minutes:

    The Chief Executive introduced the report on the Statutory Review of Polling Districts.

     

    Members were advised that legislation required the Council to undertake and complete a review of Polling Districts between 1 October 2018 and 31 January 2020 (inclusive). The Polling District Scheme was used for Parliamentary and Local Government Elections and Referendum and following the completion of the electoral arrangements review of Dover District Council conducted by the Local Government Boundary Commission for England it was imperative that the review was concluded with a view to allowing enough time for the Electoral Registration Officer to republish the Register of Electors prior to the start of the nomination period for the 2019 local elections.

     

    The following areas were discussed by Members:

     

    ·         Whether there was justification for a polling district for Elvington

    ·         The size of the Buckland North and South Polling Districts and whether they needed change

    ·         The options for the Tower Hamlets Polling District

    ·         The impact of the new district wards in 2019 on existing polling districts and in particular the impacts on Sholden and Eastry

     

    The Chief Executive informed Members that all consultation responses received would be treated equally. 

     

    RESOLVED: (a)   That the Polling District Scheme be approved for consultation.

     

                            (b)   That officers be requested to look at options for Tower Hamlets and report back to the next meeting.

    Data Protection – Microsoft Teams Live

     

    Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. The meeting is not recorded but, information will be processed for us to meet our obligations under the Local Government Act 1972 as amended by The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panels Meetings) (England and Wales) Regulations 2020 [SI 2020 No. 392]. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and if you have any questions, please visit our website at www.dover.gov.uk/privacy