Agenda and draft minutes

Electoral Matters Committee - Tuesday, 22nd January, 2019 9.30 am, NEW

  • How to watch meetings of the Council
  • Venue: Council Chamber. View directions

    Contact: Rebecca Brough  Democratic Services Manager

    No. Item



    To receive any apologies for absence.


    Apologies for absence were received from Councillors S S Chandler and K Mills.


    Appointment of Substitute Members

    To note appointments of Substitute Members.


    It was noted that, in accordance with Council Procedure Rule 4, Councillor N J Collor was appointed as substitute for Councillor S S Chandler.


    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.


    There were no declarations of interest made by Members.


    Minutes pdf icon PDF 49 KB

    To confirm the Minutes of the meeting of the Committee held on 15 October 2018 (to follow).


    The Minutes of the meeting of the Committee held on 15 October 2018 were approved as a correct record and signed by the Chairman.


    Review of Polling Districts and Places pdf icon PDF 89 KB

    To consider the report of the Chief Executive.

    Additional documents:


    The Chairman proposed that the 8 proposed changes where there was a consensus amongst the committee be considered first.


    It was the consensus of opinion that the changes to the following 8 polling districts be agreed as per the report:


    ·         Buckland District Ward and Whitfield District Ward

    ·         Maxton and Elms Vale District Ward and Town and Castle District Ward

    ·         St Radigund’s District Ward

    ·         Tower Hamlets District Ward

    ·         Eastry Rural District Ward

    ·         Middle Deal District Ward

    ·         Sandwich District Ward

    ·         Eythorne and Shepherdswell District Ward


    Members debated the proposals for the remaining polling district (North Deal) with Councillor B Gardner proposing the addition of a Portacabin or the use of the Chequers Pub as an alternative to the proposed polling station.


    The Chief Executive advised that the Sholden area that would form part of the new North Deal Ward agreed as part of the recent Electoral Review contained approximately 130 electors, a significant number (30-40%) of which had a postal vote. The cost of hiring a portacabin that met the requirements of the Council made it an impracticable option and the Chequers Pub had been investigated as a potential polling station but determined to be unsuitable for the Council’s needs.


    The proposed polling station (Golf Road Centre) was actually closer for voters in the Sholden part of North Deal than their previous polling station had been.


    On being put to the vote it was agreed that the North Deal District Ward polling district be agreed as per the report.


    RESOLVED:       That it be recommended to Council that the proposed Polling District, Polling Places and Polling Stations Scheme be agreed as set out in the report.


    Data Protection – Broadcast of Live Meetings

    1. Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed, meetings are not recorded. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at