Agenda and draft minutes

Local Plan Project Advisory Group
Tuesday, 25th July, 2017 10.00 am

Venue: HMS Brave Room - Council Offices. View directions

Contact: Kate Batty-Smith  Democratic Support Officer

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

It was noted that an apology for absence had been received from Mr Gareth Doodes (Dover College).

2.

Appointment of Substitute Members

To note appointments of Substitute Members.

Minutes:

It was noted that there were no substitute members.

3.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

It was noted that there were no declarations of interest.

4.

Terms of Reference pdf icon PDF 51 KB

To note the attached Terms of Reference for the Local Plan Project Advisory Group.

Minutes:

The Policy and Projects Manager (PPM) referred to the confidential nature of some of the information that would be discussed.   Councillor F J W Scales requested that it be made clear what information could or could not be disclosed to town and parish councils, the press, etc. 

 

The PPM emphasised that it was important that the representative from the Kent Association of Local Councils reported the outcome of Group meetings to other town and parish councils. 

 

It was agreed that the Terms of Reference be noted.

5.

Operation of the Local Plan Project Advisory Group

To receive a briefing on the operation of the Project Advisory Group.

Minutes:

The PPM advised that the core membership of the Group would remain as agreed by Cabinet.  However, other people (including statutory consultees) would be invited to attend meetings as and when necessary, depending on the topics to be considered.  

 

 

6.

Local Plan Review Update

To receive a presentation on the work undertaken to date and the evidence base that is currently underway.

Minutes:

The Group received a presentation and was advised that the new Local Plan would replace all the existing planning documents, including the Core Strategy which had been based on the (abolished) Regional Spatial Strategy, Land Allocations Local Plan, ‘saved’ 2002 Local Plan policies and pre-economic growth targets. All of the Council’s policies and land allocations that had not come forward for development would need to be reviewed.  Cabinet had agreed a Local Plan Engagement Strategy which would set out the Council’s approach towards engagement and consultation during the Local Plan review process.

 

The completion of Strategic Housing Market (SHMA) and Economic Development Needs Assessments (EDNA) had indicated that there was a need to review the Core Strategy.  Both these documents were available on the website.  The main finding of the EDNA had been that there was a significant gap between the District and other parts of east Kent in terms of economic growth.  The new Local Plan would need to address this by gathering evidence on the following: Dover Waterfront and Masterplan; Retail and Leisure Needs Assessment; Strategic Flood Risk Assessment; Green Infrastructure Strategy; Landscape Characterisation study; Gypsy and Traveller Needs Assessment; Dover Transportation Study and Sustainability Appraisal and Habitat Regulations Assessment.

 

Working with Kent County Council and utility providers, Officers would look at infrastructure ‘hotspots’ to identify potential problems with any of the sites put forward through the ‘Call for Sites’ exercise.  Members were referred to the presentation which set out further details relating to the duty to cooperate between Local Planning Authorities.  Regulation 19 required public consultation on the draft Plan and this would take place in the autumn.  The Plan would then be submitted to the Secretary of State for examination in December 2018, following which it would be the subject of examination by a Planning Inspector in March 2019.  It was expected that the final Plan would be ready for adoption by the Council in July 2019.

 

The Dover Waterfront Masterplan and Public Realm Strategy would now be prepared as a separate document and not as a Supplementary Planning Document to Policy CP8 in the Core Strategy.   It would therefore be subject to its own consultation and independent examination.  As a result of this change, there would be a revised timetable for the Local Plan review, a report on which would go to Cabinet on 4 September. 

 

The Project Advisory Group had an important role in assisting the Portfolio Holder, and giving a steer on which sites should be included in the review.  Its input would also be sought on issues such as employment sites, open space provision, etc.

 

In response to Councillor B Gardner, Members were advised that it was inevitable that sites rejected in the past would be put forward again.  It was clarified that all the sites already allocated in the existing Local Plan would need to be reviewed to assess whether they should remain.  This included Aylesham and Whitfield which would require careful consideration, particularly in respect of why the delivery of  ...  view the full minutes text for item 6.

7.

Future Meetings

To be advised.

Minutes:

It was expected that the next meeting would be held in September.