Agenda and draft minutes

Developer Contributions Executive Committee
Monday, 20th March, 2017 11.30 am

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  • Venue: Council Chamber

    Contact: Kate Batty-Smith  Democratic Support Officer

    Items
    No. Item

    8.

    Election of Chairman

    Minutes:

    It was agreed that Councillor Nicholas Kenton be elected as Chairman of the Developer Contributions Executive Committee.

     

    9.

    Apologies

    To receive any apologies for absence.

    Minutes:

    It was noted that an apology for absence had been received from Councillor P A Watkins.

     

    10.

    Appointment of Substitute Members

    To note appointments of Substitute Members.

    Minutes:

    It was agreed to note that, in accordance with Council Procedure Rule 14, Councillor M D Conolly had been appointed as substitute for Councillor P A Watkins.

     

    11.

    Declarations of Interest

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

     

    Where a Member has a new or registered Disclosable Pecuniary Interest (DPI) in a matter under consideration they must disclose that they have an interest and, unless the Monitoring Officer has agreed in advance that the DPI is a 'Sensitive Interest', explain the nature of that interest at the meeting.  The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a DPI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation permitting them to do so.  If during the consideration of any item a Member becomes aware that they have a DPI in the matter they should declare the interest immediately and, subject to any dispensations, withdraw from the meeting.

     

    Where a Member is declaring an Other Significant Interest (OSI) they must also disclose the interest and explain the nature of the interest at the meeting.  The Member must withdraw from the meeting at the commencement of the consideration of any matter in which they have declared a OSI and must not participate in any discussion of, or vote taken on, the matter unless they have been granted a dispensation to do so or the meeting is one at which members of the public are permitted to speak for the purpose of making representations, answering questions or giving evidence relating to the matter.  In the latter case, the Member may only participate on the same basis as a member of the public and cannot participate in any discussion of, or vote taken on, the matter and must withdraw from the meeting in accordance with the Council's procedure rules.

     

    Where a Member does not have either a Disclosable Pecuniary Interest (DPI) or Other Significant Interest (OSI) but is of the opinion that for transparency reasons alone s/he should make an announcement in respect of a matter under consideration, they can make a Voluntary Announcement of Other Interests (VAOI). A Member declaring a VAOI may still remain at the meeting and vote on the matter under consideration.

     

    Note to the Code:

     

    Situations in which a Member may wish to make a VAOI include membership of outside bodies that have made representations on agenda items; where a Member knows a person involved, but does not have a close association with that person; or where an item would affect the well-being of a Member, relative, close associate, employer, etc. but not his/her financial position. It should be emphasised that an effect on the financial position of a Member, relative, close associate, employer, etc OR an application made by a Member, relative, close associate, employer, etc would both probably constitute either an OSI or in some cases a DPI.

    Minutes:

    It was noted that there were no declarations of interest. 

     

    12.

    Terms of Reference pdf icon PDF 35 KB

    To note the attached Terms of Reference.

    Minutes:

    It was agreed to note the Committee’s Terms of Reference.

     

    13.

    Financial Viability Assessments pdf icon PDF 83 KB

    To consider the attached report of the Chief Executive.

     

    Responsibility: Portfolio Holder for Environment, Waste and Planning

    Minutes:

    It was agreed:

     

    (a)       That a local validation requirement that financial viability assessments submitted with planning applications are fully disclosed to the public, unless specific parts are accepted by the Council as falling within an exemption under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004, be approved.

     

    (b)   That the above requirement be brought forward as part of the review of the Council’s ‘Dover Validation Requirements 2015’ document, and the Head of Regeneration and Development be authorised to undertake this in consultation with the Portfolio Holder for Environment, Waste and Planning, the review process to include public consultation and the proposed revised document to be reported to a future meeting of Cabinet for adoption.

     

    (c)  That a Regeneration and Development Performance Indicator be added in respect of validation in order for Cabinet to monitor whether the introduction of the requirement is causing delays or difficulties in the validation process.

     

    (d)   That implementation of the requirement be kept under review by the Head of Regeneration and Development.     

     

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