Agenda and minutes

To receive any apologies for absence.

EAST KENT SERVICES COMMITTEE

Minutes of a meeting held on Wednesday, 11th February, 2015

at 10.30 am in The Guildhall, St Peter's Place, Westgate, Canterbury

Present:                       Councillor Johnston (Chairman) – Thanet DC

                                    Councillor Gilbey - Canterbury CC

                                    Councillor Law - Canterbury CC

                                    Councillor Watkins - Dover DC

Officers present:         Nadeem Aziz - Dover DC

                                    Madeline Homer - Thanet DC

                                    Sarah Bowman - Canterbury CC

                                    Dave Randall - Dover DC

                                    Dominic Whelan - EK Services

                                    Matthew Archer - Canterbury CC

1              APOLOGIES FOR ABSENCE

Apologies received from Councillor Conolly (Dover) and Councillor Nicholson

(Thanet).

2              CONFIRMATION OF CHAIRMAN AND VICE-CHAIRMAN

Councillor Johnston (Thanet) was confirmed as Chairman and Councillor Watkins (Dover) as Vice-Chairman until May 2015.

3              DECLARATION OF ANY INTERESTS

            No interests were declared at the meeting.

4              SUBSTITUTE MEMBERS

            No substitute members were present at the meeting.

5          EAST KENT SERVICES COMMITTEE - CONTINUITY OF SERVICE DELIVERY AND DELEGATION OF FUNCTIONS

            It was proposed by Councillor Watkins, seconded by Councillor Gilbey and

            RESOLVED –

1.    To note the revised governance arrangements including the operating arrangements, terms of reference and rules of procedure of the committee all as set out in the report of the Head of Legal Services (Canterbury), The Director of Governance (Dover), the Solicitor to the Council (Dover) and the Interim Legal Services Manager (Thanet) included at Annex 1 to this report.

2.    That with effect from 10:30am on 11 February 2015 the executive and non executive powers and functions of the Councils in relation to human resources functions as set out in Schedule 5 of Appendix 1 to this report be discharged by the Director of Collaborative Services appointed by Dover District Council together with those functions described in paragraphs 1 to 38 of that Schedule associated with the discharge of those functions.

3.    That with effect from 10:30.am on 11 February 2015 the executive and non executive powers and functions of the Councils in relation to Council Tax, Administration of the Housing Benefit Scheme, National Non-Domestic Rate, ICT and Customer Services functions as set out in Schedule 5 of Appendix 1 to this report be discharged by the Director of Shared Services appointed by Thanet District Council together with those functions described in paragraphs 1 to 38 of that Schedule associated with the discharge of those functions.

4.    That the Director of Collaborative Services and the Director of Shared Services may personally discharge the duties functions or powers delegated to them or may nominate another officer or officers to exercise that duty, function or power, provided that the nominated officer(s) report to or is responsible to them.

To confirm the Chairman and Vice-Chairman in post.

To receive any declarations of interest.

The Chairman to report any notifications received prior to this meeting regarding the attendance of substitutes for the named Members of this Committee.

TO RESOLVE

It may be necessary to exclude the press or public for this item.