Agenda

East Kent Services Committee - Tuesday, 13th August, 2024 2.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: The Guildhall - Westgate, Canterbury. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies for Absence
2.	Substitute Members The Chairman to report any notifications received prior to this meeting regarding the attendance of substitutes for the named Members of this committee.
3.	Appointment of Chair and Vice-Chair Under the operating arrangements, the Chair for the municipal year 2024/25 will be a representative of Thanet District Council and the Vice-Chair will be a representative of Dover District Council.
4.	Minutes of the previous meeting PDF 143 KB To confirm as a true record.
5.	Declarations of Any Interests To receive any declarations of interest.
6.	Approval of the Shareholders Agreement and Articles of Incorporation for PartnershipOne PDF 98 KB TO CONSIDER the report of the Service Director Finance and Procurement/S151 Officer - CCC, Director of Corporate Services/S151 Officer - TDC , and Strategic Director Finance and Housing/S151 Officer - DDC Additional documents: Appendix 1 - Shareholders Agreement - Latco , item 6. PDF 325 KB Appendix 1 - Articles of Association - Latco , item 6. PDF 331 KB Annex 1- Transition of Shared Services DDC , item 6. PDF 149 KB
7.	Any other urgent business to be dealt with in public
8.	Exclusion of the press and public TO RESOLVE – That under Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both.
9.	Procurement of HR and Payroll System View the reasons why item 9. is restricted TO CONSIDER the report of the Head of Collaborative Services – DDC (The report contains information the disclosure of which is likely to prejudice the commercial interest of both the Council and other bodies (s. 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)
10.	Any other business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy