Agenda

East Kent Services Committee - Tuesday, 3rd December, 2024 12.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; and (h) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: The Guildhall - Westgate, Canterbury. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Note: Please note that meetings of the East Kent Services Committee are administered for Canterbury City Council and is therefore outside of the scope of Dover District Council's broadcast of meetings arrangements. Please consult Canterbury City Council's website for its meeting broadcast arrangements.

Items
No.	Item
1.	Apologies for Absence To receive apologies for absence.
2.	Substitute Members The Chairman to report any notifications received prior to this meeting regarding the attendance of substitutes for the named Members of this committee.
3.	Minutes of the previous meeting PDF 127 KB To confirm as a true record.
4.	Declarations of Any Interests To receive any declarations of interest.
5.	Approval of the Service Contract between PartnershipOne and Dover District Council, Thanet District Council and Canterbury City Council PDF 256 KB TO CONSIDER the report of the Head of EK Services. (Please note the appendix exempt from publication later in the agenda)
6.	Any other urgent business to be dealt with in public
7.	Approval of the Service Contract between PartnershipOne and Dover District Council, Thanet District Council and Canterbury City Council (Annex exempt from publication) View the reasons why item 7. is restricted TO CONSIDER the appendix exempt from publication. (The summary is exempt as it contains information the disclosure of which is likely to prejudice the commercial interest of both the Council and other bodies (s. 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)
8.	Any other business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both It may be necessary to exclude the press or public for this item.

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy