Agenda

Overview and Scrutiny Committee - Monday, 15th April, 2024 6.00 pm

Not all meetings are broadcast. The meetings that will be broadcast are as follows: (a) Council; (b) Cabinet; (c) Dover Joint Transportation Advisory Board; (d) General Purposes Committee; (e) Electoral Matters Committee; (f) Governance Committee; (g) Planning Committee; (h) General Purposes Committee and (i) Overview and Scrutiny Committee.

For those meetings that are being broadcast there will be a link to view the live broadcast under the ‘Media’ heading below. Only those items not restricted on the agenda will be broadcast.

Guidance on how to watch live broadcasts of meetings.

The link to view a recording of a meeting that was broadcast can be found on the Council’s YouTube channel (@doverdc)

Venue: Council Chamber. View directions

Contact: Democratic Services Email: democraticservices@dover.gov.uk

Media

Items
No.	Item
1.	Apologies PDF 31 KB To receive any apologies for absence.
2.	Appointment of Substitute Members PDF 33 KB To note appointments of Substitute Members.
3.	Declarations of Interest PDF 55 KB To receive any declarations of interest from Members in respect of business to be transacted on the agenda.
4.	Minutes PDF 102 KB To confirm the Minutes of the meetings of the Committee held on 19 February 2024 (attached) and 11 March 2024 (to follow). Additional documents: Minutes Public Pack, 11/03/2024 Overview and Scrutiny Committee , item 4. PDF 110 KB
5.	Decisions of the Cabinet Relating to Recommendations from the Overview and Scrutiny Committee PDF 62 KB To receive the Cabinet decisions in respect of recommendations of the Overview and Scrutiny Committee.
6.	Issues referred to the Committee by Public Petition, Council, Cabinet, or another Committee PDF 36 KB To receive any public petitions or issues referred by Council, Cabinet or another Committee.
7.	Notice of Forthcoming Key Decisions PDF 77 KB View the background to item 7. It is intended that Members should use the Notice of Forthcoming Key Decisions to identify topics within the remit of the Committee for future scrutiny.
8.	Scrutiny Work Programme PDF 122 KB It is intended that the Committee monitor and prioritise its rolling work programme.
9.	Public Speaking PDF 54 KB Please note that in accordance with the agreed Protocol for Public Speaking at Overview and Scrutiny, the right to speak only applies to agenda item 11 – Renovation of Former Hair Salon to Provide Extended Facilities for Crosslinks Youth & Community Hub at 9 Sheridan Road, Dover. Members of the public wishing to speak must register to do so by no later than 2.00 pm on the second working day (Thursday) before the meeting.
10.	Scrutiny of Dentistry Provision in the Dover District PDF 65 KB To scrutinise the provision of NHS Dentistry Services in the Dover District. Representatives of NHS Kent and Medway will be present at the meeting to respond to questions from the members of the Overview and Scrutiny Committee. Additional documents: 20240415 Dover OSC Report Final , item 10. PDF 533 KB
11.	Renovation of Former Hair Salon to Provide Extended Facilities for Crosslinks Youth & Community Hub at 9 Sheridan Road, Dover PDF 106 KB To consider the attached report of the Head of Property Assets.
12.	Exclusion of the Press and Public PDF 50 KB The recommendation is attached. MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION
13.	Dover District Crematorium Project View the reasons why item 13. is restricted To consider the attached report of the Head of Place and Growth.
14.	Dover Town Centre Regeneration - Roman Painted House and Roman Lawn, Dover View the reasons why item 14. is restricted To consider the attached report of the Strategic Director (Place and Environment).
15.	Your Leisure Additional Funding View the reasons why item 15. is restricted To consider the attached report of the Strategic Director (Place and Environment).

Broadcast and Recording of Council Meetings

(a) Where a meeting has been broadcast via the Council’s website a recording of that broadcast will generally be available for viewing on-line for a period of 30 days from the close of the meeting. In normal circumstances this would be within 2 working days of the meeting. However, there may be circumstances where it will take longer.

(b) The broadcasts and recordings are the copyright of the Council and may not be copied, displayed or published to the public, adapted or dealt with in any other way restricted by the Copyright, Designs and Patents Act 1988.

(c) The Council will not make available copies of the recordings either in whole or in part other than in compliance with a legal requirement arising under The Freedom of Information Act 2000, UK GDPR, The Data Protection Act 2018 or some other enactment, rule of law or direction of a court or tribunal which is binding on it.

(d) Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. Some of the meetings will be recorded and retained for viewing for 30 days on the Council's YouTube channel. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy