Agenda and draft minutes

Overview and Scrutiny Committee - Monday, 25th April, 2022 6.00 pm

Venue: Council Chamber. View directions

Contact: Rebecca Brough, Democratic & Corporate Services Manager  Email: democraticservices@dover.gov.uk

Media

Items
No. Item

128.

Apologies pdf icon PDF 4 KB

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors P M Brivio, D R Friend and P Walker.

129.

Appointment of Substitute Members pdf icon PDF 4 KB

To note appointments of Substitute Members.

Minutes:

It was noted that in accordance with Council Procedure Rule 4, Councillor K Mills had been appointed as substitute member for Councillor P M Brivio.

130.

Declarations of Interest pdf icon PDF 143 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

Councillor T A Bond declared an Other Significant Interest (OSI) in Minute No. 141 (Redevelopment of Stembrook Car Park and Former Co-op Building, Dover) by reason of his employment and advised of his intention to withdraw from the meeting for the consideration of that item of business.

 

Councillor S C Manion declared a Disclosable Pecuniary Interest (DPI) in Minute No. 138 (Performance Report - Third Quarter 2021/22) in respect of business rates and advised of his to withdraw from the meeting for the consideration of that item of business.

131.

Minutes pdf icon PDF 181 KB

To confirm the Minutes of the meeting of the Committee held on 24 January 2022, 21 February 2022 and 14 March 2022 (to follow).

Additional documents:

Minutes:

The Minutes of the meetings held on 24 January 2022 and 21 February 2022 were approved as a correct record for signing by the Chairman.

132.

Decisions of the Cabinet Relating to Recommendations from the Overview and Scrutiny Committee pdf icon PDF 62 KB

To receive the Cabinet decisions in respect of recommendations of the Overview and Scrutiny Committee.

Minutes:

The decisions of the Cabinet relating to recommendations made by the Overview and Scrutiny Committee at its meeting held on 4 April 2022 were noted.

133.

Issues referred to the Committee by Council, Cabinet, or another Committee pdf icon PDF 4 KB

There are no items for consideration.

Minutes:

The Democratic and Corporate Services Manager advised that there were no issues referred to the Committee by Council, Cabinet or another Committee.

134.

Notice of Forthcoming Key Decisions pdf icon PDF 126 KB

It is intended that Members should use the Notice of Forthcoming Key Decisions to identify topics within the remit of the Committee for future scrutiny.

Minutes:

The Democratic and Corporate Services Manager presented the Notice of Forthcoming Key Decisions to the Committee for its consideration.

 

In the absence of any dissent it was agreed that the Notice of Forthcoming Key Decisions be noted.

 

135.

Scrutiny Work Programme pdf icon PDF 386 KB

It is intended that the Committee monitor and prioritise its rolling work programme.

Minutes:

The Democratic and Corporate Services Manager presented the Overview and Scrutiny Work Programme to the Committee for its consideration.

 

Members identified the following items for inclusion in the work programme:

 

·         That an update on the Regent in Deal be included within the work programme.

·         That Members consider items for a potential scrutiny of Kent County Council services.

 

The Democratic and Corporate Services Manager advised that the Committee was expected to receive the answers to its questions on blood services at Deal Hospital following a meeting of the Clinical Commissioning Group (CCG) on 26 May 2022. In respect of the Committee’s other questions the CCG was seeking to identify the relevant organisations that would need to attend to answer the questions that the Committee had submitted.

 

RESOLVED:       That the Work Programme be noted, subject to the inclusion of an update on the Regent, Deal and a potential scrutiny of Kent County Council services.

136.

Public Speaking pdf icon PDF 142 KB

Please note that in accordance with the agreed Protocol for Public Speaking at Overview and Scrutiny, the right to speak only applies to agenda items 10 and 11.

 

Members of the public wishing to speak must register to do so by no later than 2.00 pm on the second working day (Thursday) before the meeting.

Minutes:

The Democratic and Corporate Services Manager advised that no members of the public had registered to speak on items on the agenda to which the public speaking protocol applied.

137.

Climate Change Update pdf icon PDF 649 KB

To consider the attached report of the Head of Assets and Building Control.

 

This item was scheduled in the Overview and Scrutiny Committee’s work programme.

Minutes:

The Head of Assets and Building Control presented the Climate Change Update.

 

Members were advised that there are two strands to the Council’s net zero ambition – a target of 2030 for the Council’s own estate and functions to become net zero and a target of 2050 for the district with the Council’s support to become carbon neutral.

 

In respect of the Council’s 2030 target, the Department of Energy and Climate Change, in conjunction with the Department for Environment, Food, and Rural Affairs, produced

guidance on how to measure and report greenhouse gas emissions. The format was based on the Green House Gas (GHG) Protocol which was an internationally recognised standard for the corporate accounting and report of GHG emissions. The Council recorded emissions are based on stationary assets (both owned by the Council and managed by others on the Council’s behalf) and transport emissions (relating to Council functions and statutory duties). The Council’s GHG emissions did not include social housing or water usage.

 

Unlike many local authorities, the Council’s data was unbroken since 2008/9 despite the statutory requirement to record such data being removed and this provided a baseline to report against. The new performance report would include emissions data for the first time as part of the monitoring process.

 

It was stated that the Council could not achieve net zero purely on reducing emissions and would need to off-set/in-set emissions.

 

Members considered the following points:

 

·         To welcome the inclusion of climate change figures in the performance report.

·         To raise concerns over the impact of Operation Brock on the district’s road network emissions. These emissions were reported through a different measure than the Council’s emissions by the Department for Business, Energy and Industrial Strategy.

·         To ask that officers explore the potential for reporting on road network emissions through the Climate Change Project Advisory Group.

·         The energy efficiency measures required for new buildings. It was noted that solar energy was not always the best way of achieving this as it was dependent on a number of environmental factors (location, direction of roof, etc.) and better insulation was often more effective.

·         To question if the Council was on course to achieve its 2030 target. Members were advised that there was confidence that the glidepath (it was not a straight line) to net zero by 2030 was attainable.

·         The difficulties involved with a Grade 1 listed building (the Maison Dieu) achieving net zero. This was where the in-set/off-set of emissions was important.

 

In the absence of any dissent, the report was noted.

 

 

 

138.

Performance Report - Third Quarter 2021/22 pdf icon PDF 339 KB

To consider the attached report of the Head of Leadership Support.

Additional documents:

Minutes:

The Head of Leadership Support presented the Performance Report – Quarter 3, 2021/22.

 

There were 27 Green indicators, 6 Amber indicators and 5 Red indicators for Quarter 3, 2021/22. The 5 Red indicators were:

 

·             KPI04         (Percentage of Business Rates collected)

·             ASS02       (Percentage of properties that have current EICR (Electrical Installation Condition Report)

·             ACC04       (Percentage of invoices paid on time)

·             MUS002     (The number of visits to the museum in person per 1,000 population)

·             WAS003    (Number of collections missed per 100,000 collections of household waste)

 

Members discussed the following points:

 

·         The agreed response time for calls (EKS001). Members were advised that this was set by the SLA with Civica.

·         That in respect of HOM007, officers had recognised the concerns and had commissioned a survey to identify the condition of the garages owned by the Council.

·         That in respect of HOM018 and 019, the Council had inherited long void issues from East Kent Housing and was working to clear the long-term voids. It was expected that the situation would improve over the next six months.

·         That the definition of major works for HOM022 was a new kitchen, bathroom, heating system or roofing.

 

(Councillor S C Manion declared a Disclosable Pecuniary Interest (DPI) in Minute No. 138 (Performance Report - Third Quarter 2021/22) in respect of business rates and withdrew from the meeting for the consideration of this item of business.)

139.

Exclusion of the Press and Public pdf icon PDF 9 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

It was moved by Councillor M Rose, duly seconded by Councillor T A Bond and

 

RESOLVED:   That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the items to be considered involved the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Act.

140.

Future High Streets Fund

To consider the attached report of the Head of Investment, Growth and Tourism.

Additional documents:

Minutes:

The Major Projects and Programme Manager presented the report on the Future High Streets Fund.

 

RESOLVED:            That it be recommended to the Cabinet that meetings of the Dover Town Regeneration Advisory Board be scheduled in respect of regeneration projects such as the Future High Streets Fund and the Redevelopment of Stembrook Car Park and Former Co-op Building, Dover.

141.

Redevelopment of Stembrook Car Park and Former Co-op Building, Dover

To consider the attached report of the Head of Growth, Investment and Tourism.

Additional documents:

Minutes:

The Head of Investment, Growth and Tourism presented the report on the Redevelopment of Stembrook Car Park and Former Co-Op Building, Dover.

 

In the absence of any dissent it was agreed to note the report.

 

(Councillor T A Bond declared an Other Significant Interest (OSI) in Minute No. 141 (Redevelopment of Stembrook Car Park and Former Co-op Building, Dover) by reason of his employment and withdrew from the meeting for the consideration of this item of business.)

 

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