Agenda and draft minutes

Cabinet
Monday, 1st April, 2019 11.00 am

Venue: Council Chamber - Dover District Council. View directions

Contact: Kate Batty-Smith  Democratic Services Officer

Note: Agenda Item 5 (Proposed New Financial Management System) has been withdrawn 

Items
No. Item

107.

Apologies

To receive any apologies for absence.

Minutes:

An apology for absence was received from Councillor J S Back.

108.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations of interest.

109.

Record of Decisions pdf icon PDF 74 KB

The Decisions of the meeting of the Cabinet held on 4 March 2019 numbered CAB 98 to CAB 106 (inclusive) are attached.

Minutes:

It was agreed that the decisions of the meeting of the Cabinet held on 4 March 2019, as detailed in decision numbers CAB 98 to CAB 106, be approved as a correct record and signed by the Chairman. 

110.

Draft Internal Audit Plan 2019/20 pdf icon PDF 40 KB

To consider the attached recommendation of the Governance Committee.

Minutes:

It was agreed that the Governance Committee’s recommendation, made at its meeting held on 14 March 2019 (Minute No 45), be reconsidered once Ashford Borough Council’s proposal for additional audit investigations has been received.   

111.

Exclusion of the Press and Public pdf icon PDF 39 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Local Government Act 1972.

112.

Award of Contract - Asbestos Survey, Testing and Removal Works

To consider the attached report of the Director of Property Services, East Kent Housing.

 

Responsibility: Portfolio Holder for Housing and Homelessness

Minutes:

It was agreed:

 

(a)  That a 3-year contract (plus extension options of 1 + 1 year) for the provision of routine surveying, testing and, where required, removal of asbestos-containing materials within the Council’s housing stock be awarded to PA Group Limited, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003. 

 

(b)  That the functions of having regard to observations in relation to proposals to award a long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet as she considers appropriate), be delegated to the Head of Finance and Housing.

113.

Award of Contract - Fire Precaution Works

To consider the attached report of the Director of Property Services, East Kent Housing.

 

Responsibility: Portfolio Holder for Housing and Homelessness

Minutes:

It was agreed:

 

(a)  That a 3-year contract for the provision of routine fire precaution works to the Council’s housing stock be awarded to CLC Contractors Limited, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003. 

 

(b)  That the functions of having regard to observations in relation to proposals to award a qualifying long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet as she considers appropriate), be delegated to the Head of Finance and Housing.