Agenda and draft minutes

Scrutiny (Policy and Performance) Committee
Tuesday, 2nd April, 2019 6.00 pm

Venue: HMS Brave Room - Dover District Council. View directions

Contact: Rebecca Brough  Democratic Services Manager

Items
No. Item

121.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors R J Frost and J M Heron.

122.

Appointment of Substitute Members

To note appointments of Substitute Members.

Minutes:

It was noted that in accordance with Council Procedure Rule 4, Councillor B Gardner had been appointed as substitute member for Councillor J M Heron.

123.

Declarations of Interest pdf icon PDF 37 KB

To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

Minutes:

There were no declarations made by Members.

124.

Minutes pdf icon PDF 65 KB

To confirm the Minutes of the meeting of the Committee held on 12 February 2019 and 12 March 2019 (to follow).

Additional documents:

Minutes:

The Minutes of the meetings held on 12 February 2019 and 12 March 2019 were approved as a correct record and signed by the Chairman.

125.

Public Speaking

Please note that in accordance with the agreed Protocol for Public Speaking at Overview and Scrutiny, the right to speak does not apply to any items on the agenda.

 

The right of the public to speak does not apply to the following agenda items: Apologies, Appointment of Substitute Members, Declarations of Interest, Minutes, the Forward Plan, the Scrutiny Work Programme, any agenda item that is not accompanied by a written report and items that are exempt business.

 

Minutes:

The Democratic Services Manager advised that no members of the public had registered to speak on items on the agenda to which the public speaking protocol applied.

126.

Decisions of the Cabinet Relating to Recommendations from the Scrutiny (Policy and Performance) Committee

There were no decisions taken by the Cabinet at its meeting held on 1 April 2019 in respect of recommendations from the Scrutiny (Policy and Performance) Committee.

 

Minutes:

Members received the decisions of the Cabinet relating to recommendations made by the Committee.

 

RESOLVED:  That the Cabinet decisions relating to recommendations from the Scrutiny (Policy and Performance) Committee be noted.

127.

Issues referred to the Committee by Council, Cabinet, Scrutiny (Community and Regeneration) Committee or another Committee

There are no items for consideration.

Minutes:

There were no items of business.

128.

Items called-in for Scrutiny or placed on the agenda by a Member of the Committee, any individual Non-Executive Members or Public Petition

(a)    Items placed on the agenda by a Member of the Committee or any individual Non-Executive Member

 

       Any individual Councillor may request that a matter is placed on the agenda of one of the Council's Overview and Scrutiny Committees by providing Democratic Support with notice of the matter prior to the agenda being published.

 

       There are no items for consideration.

 

(b)    Items the subject of Call-In

 

       Executive Decisions may be called-in by the Chairman or Spokesperson of the Scrutiny (Policy and Performance) Committee or any three non-executive members.

 

       There are no items for consideration.

 

(c)    Public Petition

 

       There are no items for consideration.

Minutes:

There were no items of business.

129.

Notice of Forthcoming Key Decisions pdf icon PDF 184 KB

It is intended that Members should use the Notice of Forthcoming Key Decisions to identify topics within the remit of the Committee for future scrutiny.

Minutes:

The Democratic Services Manager presented the Notice of Forthcoming Key Decisions to the Committee for its consideration.

 

 

RESOLVED:   That the Notice of Forthcoming Key Decisions be noted.

 

130.

Scrutiny Work Programme pdf icon PDF 75 KB

It is intended that the Committee monitor and prioritise its rolling work programme.

Minutes:

The Democratic Services Manager presented the Scrutiny Work Programme to the Committee for its consideration.

 

 

RESOLVED:  That the Work Programme be noted.

131.

Exclusion of the Press and Public pdf icon PDF 37 KB

The recommendation is attached.

 

MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

Minutes:

It was moved by Councillor M R Eddy, duly seconded and

 

RESOLVED:       That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the remainder of the business on the grounds that the items to be considered involved the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Act.

132.

Award of Contract - Asbestos Survey, Testing and Removal Works

To consider the attached report of the Director of Property Services, East Kent Housing.

 

Minutes:

The report was introduced by the Director of Property Services (East Kent Housing) who advised Members in relation to of the procurement exercise undertaken in relation to the award of the new asbestos surveying, testing and removal works contract in respect of the Council’s housing stock.

 

RESOLVED: That it be recommended to Cabinet that in future they re-examine the concept of awarding a single contract for the asbestos surveying, testing and removal works with a view to offering separate contracts for (i) surveying and testing; and (ii) removal works.

133.

Award of Contract - Fire Precaution Works

To consider the attached report of the Director of Property Services, East Kent Housing.

Minutes:

The report was introduced by the Director of Property Services (East Kent Housing) who advised Members on the procurement exercise undertaken in relation to the award of the new fire precaution works contract in respect of the Council’s housing stock.

 

RESOLVED: That the report be noted.