Agenda and minutes

Cabinet
Monday, 13th January, 2020 11.00 am

  • How to watch remote meetings of the Council
  • Venue: Council Chamber

    Contact: Kate Batty-Smith  Democratic Services Officer

    Items
    No. Item

    104.

    Apologies

    To receive any apologies for absence.

    Minutes:

    There were no apologies for absence.

    105.

    Declarations of Interest pdf icon PDF 37 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    Minutes:

    Councillor S C Manion declared an Other Significant Interest in Agenda Item 4e (Adoption of Upper Deal Conservation Area Character Appraisal) by reason that he was a church warden at St Leonard’s Church which fell within the conservation area.

    106.

    Record of Decisions pdf icon PDF 84 KB

    The Decisions of the meeting of the Cabinet held on 2 December 2019 numbered CAB 90 to CAB 103 (inclusive) are attached.

    Minutes:

    It was agreed that the decisions of the meeting held on 2 December 2019, as detailed in decision numbers CAB 90 to CAB 103, be approved as a correct record and signed by the Chairman.

    107.

    Council Tax Support Scheme 2020/21 pdf icon PDF 41 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)  That the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 102, made at its meeting held on 9 December 2019 (Minute No 73), be acknowledged.

     

    (b)  That Cabinet’s recommendation to Council be amended to reflect the latest increases in the National Living Wage, and that this be delegated to the Strategic Director (Corporate Resources), in consultation with the Portfolio Holder for Finance and Governance, to make the necessary changes to the report to be presented to Council on 29 January 2020.

     

    (c)   That, subject to (b), Cabinet decision CAB 102 be reaffirmed.

    108.

    Local Development Scheme pdf icon PDF 43 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)  That the Overview and Scrutiny Committee’s recommendation (b), made at its meeting held on 9 December 2019 (Minute No 75), be accepted, as follows:

     

    (b)    That, prior to the town and parish councils being briefed on the proposed site allocations and the Local Plan Project Advisory Group making its final recommendations on the final ‘RAG’ (Red, Amber, Green) status of sites, a series of three informal briefing meetings, structured by area, be held for Members.

     

    (b)  That Cabinet decision CAB 100 be reaffirmed. 

    109.

    Public Realm Improvements Project - Market Square, Dover pdf icon PDF 45 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)  That the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 101, made at its meeting held on 9 December 2019 (Minute No 76), be acknowledged. 

     

    (b)  That Cabinet decision CAB 101 be reaffirmed.

    110.

    Adoption of Victoria Road and Wellington Road Conservation Area Character Appraisal pdf icon PDF 42 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)  That the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 97, made at its meeting held on 9 December 2019 (Minute No 77), be acknowledged.

     

    (b)  That CAB 97 (c) be amended to read:

     

    ‘That guidelines be developed to give greater weight to policies to address climate change issues.’

     

    (c)   That, subject to (b), CAB 97 be reaffirmed.

    111.

    Adoption of Upper Deal Conservation Area Character Appraisal pdf icon PDF 42 KB

    To consider the attached recommendations of the Overview and Scrutiny Committee.

    Minutes:

    It was agreed:

     

    (a)  That the Overview and Scrutiny Committee’s endorsement of Cabinet decision CAB 98, made at its meeting held on 9 December 2019 (Minute No 78), be acknowledged.

     

    (b)  That, subject to formal approval, CAB 98 (c) be amended to read:

     

    ‘That guidelines be developed to give greater weight to policies to address climate change issues.’

     

    (c)   That, subject to (b), CAB 98 be reaffirmed.

    112.

    Review of On and Off-Street Parking Charges pdf icon PDF 125 KB

    To consider the attached report of the Head of Commercial Services.

     

    Responsibility: Portfolio Holder for Transport and Licensing

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the outcome of the annual review of parking charges be noted.

     

    (b)  That the proposed charges, as set out at Appendix 1 to the report, and the publication of the required Notice of Variation in respect of Off-Street Parking Places, be approved.

     

    (c)   That the maximum stay in Pencester, Stanhope and South Street car parks be increased in accordance with Appendix 1 to the report.

     

    (d)  That three additional parking permits be introduced, as set out at Appendix 1 to the report.

     

    (e)  That free parking be introduced in Albany Place car park, Dover, as set out at Appendix 1 to the report.

     

    (f)    That the charging period for St Margaret’s car park be extended, as set out at Appendix 1 to the report.

     

    (g)  That, noting the issues outlined in the report regarding the management of rural car parks and the potential benefits of introducing limited controls, the decision on the precise arrangements (if any) within each car park be deferred to allow detailed engagement with each parish council.

     

    (h)  That the removal of Deal seafront as a parking option from the Deal resident permits scheme, as detailed in the report, be approved.

     

    (i)    That the Transport and Parking Services Manager be authorised to take all necessary legal and procedural processes to give effect to recommendations (b) to (f) and (h), including the publication of the necessary notices of proposal and the making or amendment of any orders under the Road Traffic Regulation Act 1984.

     

    (j)    That the purchase and installation of Pay & Display machines for the rural car parks, as detailed in the report, be approved.

    113.

    Fees and Charges 2020/21 pdf icon PDF 70 KB

    To consider the attached report of the Strategic Director (Corporate Resources).

     

    Responsibility: Portfolio Holder for Finance and Governance

     

    Additional documents:

    Minutes:

    It was agreed:

     

    (a)  That the fees and charges for 2020/21, as set out at Appendices 2.1 to 2.9 and 5.1 and 5.3, be approved.

     

    (b)  That any fees and charges will be adjusted by Strategic Directors, in consultation with Portfolio Holders, to comply with any subsequently received government guidelines (when they are received) and any other minor changes without being the subject of a further report unless they are materially different from current charges or have a material impact on the level of income.

     

    (c)   That the general principle that fees are set at an appropriate inclusive level, irrespective of VAT status, and that the VAT element within the overall fee level is then determined, be approved.

     

    (d)  That the fees and charges approved separately by the Licensing and Regulatory Committees, as set out at Appendices 3 and 4 of the report, be noted. 

     

    114.

    Treasury Management - Quarter Two Report 2019/20 pdf icon PDF 79 KB

    To consider the attached report of the Head of Finance and Housing.

     

    Responsibility: Portfolio Holder for Finance and Governance

    Additional documents:

    Minutes:

    It was agreed that the report be noted.

    115.

    Exclusion of the Press and Public pdf icon PDF 41 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    Minutes:

    That, in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the press and the public be excluded during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Schedule 12A of the Local Government Act 1972.

    116.

    Award of Three-Year Flat Roofing Contract

    To consider the attached report of the Operations Manager, East Kent Housing.

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed:

     

    (a)  That acceptance of the formal tender submitted by Premier Roofing and Construction Limited be approved.

     

    (b)  That, subject to the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, the formal contract with Premier Roofing and Construction Limited be approved.

     

    (c)   That the functions of having regard to observations in relation to proposals to award a long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as she considers appropriate), be delegated to the Head of Finance and Housing.   

    117.

    One-Year Extension to Windows and Doors Replacement Contract

    To consider the attached report of the Operations Manager, East Kent Housing.

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed:

     

    (a)  That, subject to the approval of the Monitoring Officer and the Section 151 Officer in accordance with Contract Standing Order 14.2.3, and the 30-day notice period required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, the extension of the existing term maintenance contract with Wrekin Windows for the period of one year be approved. 

     

    (b)  That the functions of having regard to observations in relation to proposals to award a long-term agreement, as required by Section 20 of the Landlord and Tenant Act 1985 and the Service Charges (Consultation Requirements) (England) Regulations 2003, and confirming the award of the contract (or reporting further to Cabinet, as she considers appropriate), be delegated to the Head of Finance and Housing.  

     

    118.

    Extension of Contract for Maintenance of Council Housing Stock

    To consider the attached report of the Head of Finance and Housing.

     

    Responsibility: Portfolio Holder for Housing and Health

    Minutes:

    It was agreed:

     

    (a)  That, subject to the approval of the Monitoring Officer and the Section 151 Officer, in accordance with Contract Standing Order 14.2.3, a 5-year extension of the existing term maintenance contract with Mears Ltd be approved.

     

    (b)  That, subject to the approval of the Monitoring Officer and the Section 151 Officer, a variation in the terms of the contract that allows termination by either party with 12 months’ notice at the end of year 2 or any time thereafter, be approved.

    Data Protection – Microsoft Teams Live

     

    Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed. The meeting is not recorded but, information will be processed for us to meet our obligations under the Local Government Act 1972 as amended by The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panels Meetings) (England and Wales) Regulations 2020 [SI 2020 No. 392]. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and if you have any questions, please visit our website at www.dover.gov.uk/privacy