Agenda

Council
Wednesday, 21st July, 2021 6.00 pm

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  • Arrangements for Meetings

    What is happening with meetings?

    The Council has returned to meetings in the Council Chamber.

    Can the public attend these meetings?

    Yes, though we only have a limited amount of public seating available. When we have filled this (on a first come, first served basis) for each meeting we will not be able to admit anyone else unless others leaving create the opportunity to do so. Entry to all meetings is via the Council Chamber main doors and doors will be opened 15 minutes prior to the start of the meeting.

    Is there a way I can watch a meeting without going to the council offices?

    Yes. The Council had agreed to broadcast on our website the following meetings: Planning Committee, Cabinet, Council, Overview and Scrutiny Committee, Governance Committee and General Purposes Committee.

    Can I watch a meeting after it has been broadcast?

    No. The Council does not make recordings of any of its broadcast meetings.

    Can I speak in person at meetings of the Planning Committee or Overview and Scrutiny Committee?

    Yes, if you have registered to do so and subject to the limits on the number of speakers and the deadlines for registering to speak. You cannot register to speak before the agenda for the meeting is published. We would encourage all public speakers to leave the meeting after the conclusion of their item in order to free up space for other members of the public.

    Please see the section on registering to speak for further details.

    Venue: Council Chamber. View directions

    Contact: Rebecca Brough, Democratic & Corporate Services Manager  Email: democraticservices@dover.gov.uk

    Link: 'Click Here to Watch Live Broadcast'

    Items
    No. Item

    1.

    Apologies pdf icon PDF 52 KB

    To receive any apologies for absence.

    2.

    Minutes pdf icon PDF 10 KB

    To confirm the Minutes of the meetings held on 19 May 2021 (to follow).

    Additional documents:

    3.

    Declarations of Interest pdf icon PDF 143 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    4.

    Announcements pdf icon PDF 56 KB

    To receive any announcements from the Chairman of the Council, the Leader of the Council, Members of the Cabinet or the Head of Paid Service.

    5.

    Leader's Time pdf icon PDF 88 KB

    To receive an oral report at the meeting from the Leader (and Cabinet) on the business of the Executive or on any topic or subject that it is felt should be brought to the attention of the Council.

     

    In accordance with Council Procedure Rule 10 (Leader’s Time):

     

    (a)  The Leader (and Cabinet) shall have up to 15 minutes to make within this report any statements that they wish on any topic or subject that they feel should be drawn to the attention of the Council.

    (b)  The Leader of the Main Opposition Group (or their nominee) shall be allowed up to 10 minutes to respond.

    (c)  The Leader of the Council shall be allowed up to 5 minutes to exercise a right of reply (or 25% of the time given to the Opposition Group Leader(s), whichever is the greatest).

    6.

    Appointment of Deputy Leader and Cabinet pdf icon PDF 284 KB

    To receive from the Leader of the Council any changes to the size and composition of the Cabinet and to note the appointment of Members to the Cabinet portfolios.

     

     

     

     

    7.

    Appointment of Shadow Cabinet pdf icon PDF 144 KB

    To note the composition of the Shadow Cabinet as advised by the Leader of the Main Opposition Group. The Shadow Cabinet must directly reflect the composition of the Cabinet (in accordance with the Council Procedure Rules).

     

    8.

    Seat Allocation and Group Appointments pdf icon PDF 110 KB

    To receive from Group Leaders any changes to seat allocations or appointments.

     

     

    (Note:  Any changes must be within the approved allocation of seats to political groups in accordance with the political balance rules (where applicable).)

    9.

    Questions from the Public pdf icon PDF 189 KB

    To receive answers in respect of questions from the public to Members of the Executive asked in accordance with Rule 11 of the Council Procedure Rules.

     

    (a)  Questions will be asked in the order in which notice of them was received, except that the Chairman may group together similar questions.

    (b)  The period for questions by the public shall be limited so that no further questions shall be put after the elapse of 15 minutes from the commencement of the first question.

    (c)   A maximum of three minutes is allowed for the each question to be read.

    (d)  A questioner who has put a question in person may also put one supplementary question without notice to the member who has replied to his or her original question. A supplementary question must arise directly out of the original question or the reply.

    (e)  Afterwards, any other Member at the Chairman's discretion may speak for up to two minutes on a question or reply.

     

    Questions from the Public

     

    The questions received from the public within the notice period are set out in the agenda papers.

    10.

    Recommendations to the Council from the Overview and Scrutiny Committee pdf icon PDF 2 MB

    Food Poverty Review

     

    The Council at its meeting held on 30 October 2019 made the following resolution in respect of a Motion moved by Councillor K Mills:

     

    “We note that there are 8 million people in this country who have trouble putting food on the table according to the UN. Over 500,000 people used Foodbanks in the UK last year.

     

    The Trussell Trust alone distributed over 1.3m three-day emergency food supplies of people in crisis in the financial year 2017/18. Three million children are at risk of hunger during the school holidays and around 10% of the NHS Budget goes on treating diabetes and up to 1 million people live in food deserts in the UK.

     

    We further note that the Government’s commitment to the UN’s 17 Sustainable Development Goals which apply internationally and domestically commits governments to ending hunger by 2030.

     

    We resolve to ask Scrutiny to investigate the extent of the issue in the Dover District and what can be done to tackle it.”

     

    The Overview and Scrutiny Committee has at its meeting held on 12 July 2021 made the following recommendations to the full Council as part of its review:

     

    (a)  That Council request the Cabinet form a Food Poverty Working Group on the following basis:

     

    (i)              That the objective of the food poverty working group be to investigate ways in which the Council can assist in tackling the issue of food poverty and its underlying causes in the district and as part of this how the Council can support the vital role undertaken by the voluntary and community sector.

     

    (ii)             That the working group membership be politically balanced.

     

    (iii)            That a representative from the Cabinet be appointed to the working group.         

     

    (iv)            That the working group be administratively supported by the Head of Community and Digital Services.

     

    (v)             That the working group be time limited to two years of operation and be required to report to Cabinet on its conclusions at the end of that period.

     

    (vi)        That the final Terms of Reference be determined by the Cabinet taking into account points (i) to (v).

     

    (b)  That the Council recognises the importance of the work undertaken by Community Services in respect of deprivation and food poverty issues.

     

    (c)   That the Council’s welcomes the participation by Dover District Council in the East Kent Food Poverty Working Group.

     

    (d)  That the Council notes the excellent work undertaken by the Community and Voluntary Sector in respect of food poverty in the Dover district.

     

    The accompanying report sets out the Overview and Scrutiny Committee’s investigations and findings.

     

     

    11.

    Questions from Members pdf icon PDF 321 KB

    Up to 60 minutes is allowed for this part of the meeting unless extended by the Chairman of the Council or on a motion moved, duly seconded and approved by the Council.  Members may ask one supplementary question in addition to their original question.

     

    Members may ask one supplementary question in addition to their original question.

     

    The questions received are set out in the order received in the agenda papers.

    12.

    Motions pdf icon PDF 214 KB

    Motions for which notice has been given are listed on the agenda in the order in which notice was received, unless the Member giving notice states, in writing, that they propose to move it at a later meeting or withdraw it.

     

    If a Motion set out in the agenda is not moved by the Member who gave notice thereof it shall, unless postponed by consent of the Council, be treated as withdrawn and shall not be moved without fresh notice.

     

    Up to 60 minutes is allowed for this part of the meeting unless extended by the Chairman of Council on a motion moved, duly seconded and approved by the Council.  Members may ask one supplementary question in addition to their original question.

     

    The Motions received are set out in the agenda papers.

    13.

    Exclusion of the Press and Public pdf icon PDF 106 KB

    The recommendation is attached.

     

    MATTERS WHICH THE MANAGEMENT TEAM SUGGESTS SHOULD BE CONSIDERED IN PRIVATE AS THE REPORT CONTAINS EXEMPT INFORMATION AS DEFINED WITHIN PART 1 OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972 AS INDICATED AND IN RESPECT OF WHICH THE PROPER OFFICER CONSIDERS THAT THE PUBLIC INTEREST IN MAINTAINING THE EXEMPTION OUTWEIGHS THE PUBLIC INTEREST IN DISCLOSING THE INFORMATION

    14.

    Market Square Project

    To consider the report of the Strategic Director (Operations and Commercial) (to follow).

    15.

    Urgent Business Time pdf icon PDF 83 KB

    To consider any other items deemed by the Chairman of the Council to be urgent in accordance with the Local Government Act 1972.

    Data Protection – Broadcast of Live Meetings

    1. Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed, meetings are not recorded. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy