Agenda

Governance Committee
Thursday, 29th July, 2021 6.00 pm

  • How to watch meetings of the Council
  • Arrangements for Meetings

    What is happening with meetings?

    The Council has returned to meetings in the Council Chamber.

    Can the public attend these meetings?

    Yes, though we only have a limited amount of public seating available. When we have filled this (on a first come, first served basis) for each meeting we will not be able to admit anyone else unless others leaving create the opportunity to do so. Entry to all meetings is via the Council Chamber main doors and doors will be opened 15 minutes prior to the start of the meeting.

    Is there a way I can watch a meeting without going to the council offices?

    Yes. The Council had agreed to broadcast on our website the following meetings: Planning Committee, Cabinet, Council, Overview and Scrutiny Committee, Governance Committee and General Purposes Committee.

    Can I watch a meeting after it has been broadcast?

    No. The Council does not make recordings of any of its broadcast meetings.

    Can I speak in person at meetings of the Planning Committee or Overview and Scrutiny Committee?

    Yes, if you have registered to do so and subject to the limits on the number of speakers and the deadlines for registering to speak. You cannot register to speak before the agenda for the meeting is published. We would encourage all public speakers to leave the meeting after the conclusion of their item in order to free up space for other members of the public.

    Please see the section on registering to speak for further details.

    Venue: Council Chamber. View directions

    Contact: Jemma Duffield  Democratic Services Officer

    Link: CLICK HERE TO WATCH THE LIVE BROADCAST OF THE MEETING

    Items
    No. Item

    1.

    Apologies

    To receive any apologies for absence.

    2.

    Appointment of Substitute Members

    To note appointments of Substitute Members.

    3.

    Declarations of Interest pdf icon PDF 143 KB

    To receive any declarations of interest from Members in respect of business to be transacted on the agenda.

    4.

    Minutes pdf icon PDF 113 KB

    To confirm the attached Minutes of the meeting of the Committee held on 15 April 2021.

    5.

    Quarterly Internal Update Report pdf icon PDF 1 MB

    To consider the attached report of the Head of Audit (East Kent Audit Partnership).

    6.

    Annual Internal Audit Report pdf icon PDF 496 KB

    To consider the attached report of the Head of Audit Partnership (East Kent Audit Partnership).

    7.

    Audit Findings Report pdf icon PDF 575 KB

    To consider the report of Grant Thornton (external auditors) (to follow).

    8.

    Financial Outturn 2019/20 pdf icon PDF 411 KB

    To consider the report of the Strategic Director (Corporate Services) (to follow).

    9.

    Statement of Accounts 2019/20 pdf icon PDF 111 KB

    To consider the report of the Strategic Director (Corporate Resources) (to follow).

    Additional documents:

    10.

    Sector Update - Grant Thornton pdf icon PDF 706 KB

    To consider the report of Grant Thornton (external auditors) (to follow).

    Data Protection – Broadcast of Live Meetings

    1. Dover District Council is a Data Controller under GDPR. During this live broadcast, if you are participating in the meeting your personal data will be processed, meetings are not recorded. Your information will be handled securely and confidentially in compliance with data protection legislation. For more information on your privacy and how your personal data may be processed during a live broadcasting of a Council meeting, please visit our website and view our Broadcasting of Meetings and Corporate Privacy Notice at www.dover.gov.uk/privacy